Billing Analyst II

Tags: Law finance language Environment
  • Added Date: Tuesday, 23 July 2024
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Job Summary:

Works with departmental staff to ensure invoicing documents conform to required Funder contract standards, company guidelines, US Government FAR, CAS, and A-122 regulations and Funder expectations and are transmitted to Funders expeditiously. Reads and interprets contractual billing terms to adhere to contractual requirements and timelines. Performs administrative support activities for the contract billing and revenue recognition department. Uses office automated systems to input data, generate reports, conduct specialized research projects and respond to inquiries. Reconciles accounts as needed and maintains a complete and systematic set of periodic transactions. Prepares reports, maintains financial filing systems, and processes work of others in the department with accuracy. Informs manager of billing / payment issues and prepares reports in anticipation of financial reporting timelines.

Accountabilities:

  • Performs intermediate-level billing activities for all project types (CPFF, T&M, Fixed Price) and various customers for the contract billing, AR and revenue recognition department.

  • Ensures all bills are current and invoicing documents conform to required Funder contract standards, follow company guidelines and are aligned with US Government FAR, CAS, and 2 CFR 200 regulations, as required.

  • Uses the financial billing system to accurately prepare bills, reconcile invoices and complete NICRA rate adjustments

  • Provides analysis of costs incurred in accordance with contractual, company and federal requirements to determine billable costs and required supporting documentation for processing.

  • Independently identifies and escalates any system invoice calculation errors and billing/payment issues management and either leads or supports issue resolution, depending on complexity.

  • Reconciles projects costs to billed costs and maintains a complete and systematic set of billing records.

  • Prepares reports in anticipation of financial reporting timelines.

  • Reconciles any funder required report documentation to system generated invoices.

  • Creates custom reports, maintains financial filing systems, and uploads invoices to a shared storage location for company records.

  • Submits timely and accurate invoices directly to funder or through online customer portals, when necessary

  • Produces a monthly reconciliation consisting of a thorough analysis of project and billing costs with an explanation of any unbilled costs.

  • Must be able to read a contractual document and interpret and apply the rules and regulations related to financial billing, funding, and reporting

  • Collaborates with the program staff and external clients to provide accurate and timely invoices that are compliant with the proposed budget and/or contractual documents.

  • Participates in special research and analytical projects related to Contract Billing, AR & Revenue Recognition department.

  • Performs other duties assigned.

    Applied Knowledge & Skills:

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