Hardship LevelH (no hardship)
Family TypeFamily
Family TypeFamily
Residential location (if applicable)
GradeNOB
Staff Member / Affiliate TypeNational Professional Officer
ReasonRegular > Regular Assignment
Target Start Date2025-10-01
Deadline for ApplicationsAugust 1, 2025
Standard Job Description
Associate Resource Management Officer
Organizational Setting and Work Relationships
The Associate Resource Management Officer normally works under the direct supervision of a (Senior) Resource Manager.
The incumbent supports the planning, management and reporting on all staffing, administrative and operational resources allocated to the Division/Bureau/Country Office.
The Resource Management Officer works closely with Heads of Services/Sections/Units and counterparts in other Divisions / work units at HQ and Field Offices, as required as well as with other external interlocutors such as service providers, operational partners and partner organizations.
The incumbent should possess excellent organizational, planning and coordination skills, and be able to work under pressure with senior colleagues in a professional manner to meet specific deadlines.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.
Duties
- Implement general administrative and resource management support functions.
- Coordinate the planning and analysis of financial, human and material resources needs within the Area of Responsibility (AoR), i.e. strategic multi-year planning and implementation strategy, resource allocation, forecasting processes, operational plans and budget preparations, in order to ensure that the necessary resources are made available and optimally utilized.
- Provide advice and recommendations on the application of UN and UNHCR policies and procedures related to all resource management (budget) aspects in order to ensure coherence, consistency and compliance with established rules and regulations.
- Advise and provide support to the management on all human resources management related issues and maintain liaison with the relevant support/functional sections on planning, management and administration of staff, including temporary staff and additional workforce. Comply with UNHCR's rules and procedures and initiate appropriate follow-up actions pertinent to these matters.
- Analyse the staffing requirements within the AoR and provide advice on the creation/discontinuation and reclassification of posts including within change management processes and ensure the required follow-up.
- Coordinate the timely submission of reports, including the Annual Programme and Mid-Year Reviews and its revisions, as well as materials needed for reporting purposes, such as the Global Report, etc. by ensuring internal coordination and technical supervision on all administrative, programme and staffing requirements.
- Perform tasks related to records keeping, data management, file management and produce statistics on covered subjects.
- Facilitate the provision of resources (human, travel, material and services) necessary to support the day-to-day activities. Implement directly and/or coordinate the implementation of other administrative related tasks, such as creation of commitments, requisitions, purchase orders, monitoring payment of invoices, maintenance of asset records, making arrangements for meetings and workshops etc.
- Evaluate and respond to staff training needs where applicable in areas of programme, budget, finance, administration, IT and human resources management.
- Assist in knowledge management by keeping up-to-date relevant intranet pages.
- Enforce compliance with UNHCR's human resources policies and the UN/UNHCR staff rules and regulations for the recruitment of staff, submission of post requirements as well as staff entitlements regarding postings and promotion.
- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
- Perform other related duties as required.
Minimum Qualifications
Years of Experience / Degree Level
For P2/NOB - 3 years relevant experience with Undergraduate degree; or 2 years relevant experience with Graduate degree; or 1 year relevant experience with Doctorate degree
Field(s) of Education
Business Administration;
Public Administration;
Finance;
or other relevant field.
(Field(s) of Education marked with an asterisk* are essential)
Certificates and/or Licenses
Not specified.
Relevant Job Experience
Essential
Thorough and in-depth knowledge of UN/UNHCR rules, regulations, procedures and processes including knowledge of UNHCR's organizational structure, governance reporting and requirements, and compliance issues.
Desirable
Not specified.
Functional Skills
CO-Drafting and Documentation
UN-UNHCR governance and organizational structure at HQ and in the field
(Functional Skills marked with an asterisk* are essential)
Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile โข A service-oriented mindset focused on client satisfaction and continuous improvement.
โข Previously demonstrated strong communication, coordination, and collaboration skills.
โข Prior experience in supervising a multifunctional team expected to take on daily administrative and purchasing tasks.
โข Outstanding drafting skills, with the ability to produce clear, concise, and professional documents and correspondence to a diverse audience.
โข A flexible, solutions-oriented approach to problem-solving
โข Ability to operate effectively during organizational restructuring
โข Demonstrated command of relevant UNHCR policies across the spectrum of Administration and Supply functions undertaken by Headquarters entities
โข Excellent demonstrated knowledge of Cloud ERP, Compass, and Workday (in order of importance) would be a distinct advantage.
Additional information:
Candidates must be nationals of Hungary and be legally present in Hungary at the time of application, recruitment and hire.
Remuneration:
In case of appointment, a competitive compensation and benefits package is offered.
Benefits:
Annual leave: UNHCR staff members holding a temporary appointment will accrue annual leave at the rate of 2.5 working days for each full calendar months of service (i.e. 30 working days per year).
Pension system: Staff members holding a fixed-term appointment will become participants in the United Nations Joint Staff Pension Fund (UNJSPF).
Health insurance plan: locally recruited staff members in Budapest will be enrolled in the Medical Insurance Plan (MIP). The coverage is also optionally available for eligible family members.
Shortlisted candidates may be required to sit for a test. No late applications will be accepted. UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, colour or ethnic and national origins, religion or belief, or sexual orientation. UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).
Required languages (expected Overall ability is at least B2 level): English
,
,
Desired languages
,
,
Operational context
Occupational Safety and Health Considerations:
To view occupational health and safety considerations for this duty station, please visit this link: https://wwwnc.cdc.gov/travel
Operational Context
As part of UNHCRโs commitment to organizational efficiency and effectiveness, and ongoing efforts to make the organization more flexible, agile and adapted to an evolving funding environment, the High Commissioner has endorsed the establishment of a new operating model for the delivery of administrative and resource management functions at Headquarters: the Headquarters Support Service (HQSS).
This shared platform will consolidate resource management functions servicing Headquarters Divisions and Entities across Geneva, Copenhagen, and Budapest in a streamlined, integrated model.
HQSS will be led by a P5 Head of Service, based in the Global Service Center in Budapest, with small satellite teams in Geneva and Copenhagen. It will centralize transactional and routine support services across key enabling functions, including general administration, finance, procurement, human resource management, ICT support, programme management, and project control. The aim is to improve service coherence and quality, standardize processes, and generate material efficiency gains by reallocating resources toward more strategic and value-adding work in Headquarters Divisions and Entities.
HQSS will consist of approximately 35 personnel, organized into three functional units: the Resource Management Unit, the Human Resources Unit, and the IT Support Unit. These units will work in close coordination to deliver integrated services to client Divisions and Entities.
Main objectives:
Provide consistent support and reliable coverage for HQ administrative and resource management support, including HR
Streamline routine processes
Contribute towards a more cost-effective, coherent, and strategic approach to resource management
The new integrated service delivery model for resource management for Headquarters, HQSS will provide centralized transactional routine processing, HR management, and administrative support functions.
HQSS will work in close collaboration with the retained resource management capacities embedded within each Division or Entity ABC, which will focus on management advisory and act as the main interface with HQSS. The service will also be closely aligned with the Global Service Centre (GSS) and operate using a shared Service Management platform with GSS.
The incumbent of the position will be expected to collaborate closely within HQSS as well as across client HQ Divisions/Entities to ensure that the Division's or Entityโs resource management needs are seamlessly addressed through an integrated and coordinated approach.
Additional Qualifications
SkillsCO-Drafting and Documentation, UN-UNHCR governance and organizational structure at HQ and in the field
EducationBachelor of Arts, Bachelor of Arts: Business Administration, Bachelor of Arts: Public Administration
Certifications
Work Experience
CompetenciesAccountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Judgement & decision making, Managing resource, Organizational awareness, Planning & organizing, Teamwork & collaboration, Technological awareness
UNHCR Salary Calculator
https://icsc.un.org/Home/SalaryScales
Compendium
Additional InformationThis vacancy is open to internal candidates, former staff members whose position was abolished due to structural changes, and candidates with UNHCR experience.
Functional clearanceThis position doesn't require a functional clearance