Associate Programme Management Officer

Org. Setting and ReportingThe Convention on the Conservation of Migratory Species of Wild Animals (CMS) is a global intergovernmental treaty aimed at the conservation and sustainable use of migratory species and their habitats. Numerous additional intergovernmental instruments on migratory species conservation have been adopted under the broad umbrella of CMS which are supported by the CMS Secretariat. The CMS Secretariat also provides the Secretariat for the Agreement on the Conservation of Small Cetaceans of the Baltic, North East Atlantic, Irish and North Seas (ASCOBANS). In addition, two regional agreements on migratory species adopted under CMS have independent Secretariats which are co-located with the CMS Secretariat in Bonn - the African Eurasian Migratory Waterbird Agreement (AEWA) and the Agreement on the Conservation of European Populations of Bats (EUROBATS). The United Nations Environment Programme (UNEP) is the United Nations system's designated entity for addressing environmental issues at the global and regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action. In the present context, UNEP provides the administrative functions for the CMS, AEWA, ASCOBANS and EUROBATS Secretariats. The post is located in the Abu Dhabi duty station. CMS Office - Abu Dhabi is the CMS Secretariat's sole office outside of Bonn, Germany (CMS Headquarters) and coordinates the CMS Memorandum of Understanding on the Conservation of Migratory Birds of Prey in Africa and Eurasia (Raptors MoU) and the CMS MoU on the Conservation and Management of Dugongs and their Habitats throughout their Range (Dugong MoU). The Office takes innovative steps to promote and implement conservation activities for dugongs, African-Eurasian raptors and other migratory species of regional importance. More information on CMS Office - Abu Dhabi can be found at: More information on the Raptors MOU can be found at: More information on the Dugong MOU can be found at: More information on CMS can be found at: . Under the overall supervision of the Executive Coordinator of CMS Office - Abu Dhabi, and day-to-day supervision of the Raptors and Dugong Programme Management Officers, the incumbent will be responsible for the following functions: Responsibilities1. Assist in developing and supporting effective implementation of the Raptors and Dugong MoUs and contribute to other Office activities by: (a) Gathering, compiling and assessing range state information; and (b) Liaising with technical advisors and others to support Raptors MoU, Dugong MoU and Office initiatives, including projects and workshops. 2. Assist in resource mobilization for and the planning, development, budgeting and management of projects by: (a) Undertaking research, and drafting proposals and project specifications; (b) Liaising with stakeholders and partners, including donors; (c) Preparing budgets and monitoring expenditure; (d) Tailoring standardized legal instruments; (e) Monitoring the implementation of funded projects; and (f) Reviewing and drafting reports. 3. Assist in the planning, budgeting and servicing of meetings and events by: (a) Liaising with the Office’s Administrative and Finance Assistant on organizational matters and logistics; (b) Preparing and maintaining range state and observer mailing lists; (c) Drafting or providing substantive and technical inputs to meeting documentation and reports; (d) Contributing to proof-reading and, if possible, translating meeting documentation; (e) Preparing briefing materials and draft speaking notes and speeches; (f) Arranging videoconferences, conference calls and other communication provisions, and liaising with interpreters and report writers, when required; (g) Actively assisting in the organization of events co-organized with partners such as conferences, workshops seminars and capacity building and serving as rapporteur at such events, as appropriate; (h) Drafting press releases, preparing press packs; and, (i) Overseeing the follow-up of action points that arise from meetings. 4. Contribute to the coordination of communications and outreach activities for the Office by: (a) Producing awareness material related to the Raptors MoU, Dugong MoU and the Office; (b) Preparing materials which contribute to assisting range states in building their national capacities with regard to raptors and dugong conservation; (c) Drafting various written outputs and compiling specific content for press releases, media packs, reports, brochures, briefings, newsletters, and Web-based media; (d) Preparing responses and related information for periodic Office, CMS and UN Environment Programme reports; (e) Responding to external requests for information, general enquiries and preparing related correspondence; (f) Coordinating support to resolve information technology problems, directly or through IT HelpDesk; (g) Working closely with other staff to implement an appropriate electronic information archive system; and; (h) Providing information relevant to the Raptors MoU, Dugong MoU and Office programmes to other web-based media. 5. Lead the Office’s internship programme by: (a) Coordinating all intern recruitment activities and acting as hiring manager; (b) Coordinating volunteer recruitment activities for the various events organized by the Office; and (c) Acting as day-to-day supervisor of recruited interns and volunteers. 6. Contribute to the overall work of the CMS Secretariat, and consult and collaborate as relevant with other CMS Secretariat colleagues. 7. Contributes to the collection and analysis of data as well as identification of trends or patterns and provides draft insights through graphs, charts, tables and reports using data visualization methods for data-driven planning, decision-making, presentation and reporting. 8. Perform other related duties as assigned. CompetenciesProfessionalism: Knowledge and understanding of theories, concepts and approaches relevant to the development, implementation and evaluation of programmes/projects.Ability to analyze and interpret data in support of decision-making and convey resulting information to management.Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently. Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed. EducationAdvanced university degree (Master's degree or equivalent) in environmental studies, biology, ecology, zoology, environmental law, or a related field is required. A first-level university degree in combination with two (2) years of qualifying experience may be accepted in lieu of the advanced university degree. Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable. Job - Specific QualificationA first-level university degree in environmental studies, biology, ecology, or zoology is desirable. Work ExperienceA minimum of two (2) years of experience in environmental management, wildlife conservation, communications, international relations, public administration, political science or related area is required. Experience working in international or intergovernmental settings is desirable. Experience working in the conservation of marine species is desirable. Experience working in the conservation of avian species is desirable. 1 year or more of experience in data analytics or related area is desirable (none if successful YPP or P-1 with a related degree). LanguagesEnglish and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Working knowledge of French is desirable. Working knowledge of Arabic is desirable. NOTE: \"fluency equals a rating of \"fluent\" in all four areas (read, write, speak, understand) and \"Knowledge of\" equals a rating of \"confident\" in two of the four areas. Assessment Evaluation of qualified candidates for this position may include a substantive assessment which will be followed by a competency-based interview. Special NoticeThis is a project post. The initial appointment is for one (1) year and may be subject to extension. Please note that extension of the appointment is subject to a satisfactory performance review, extension of the mandate and/or the availability of the project funds. Pursuant to section 7.11 of ST/AI/2012/2/Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two (2) years in the position of their initial assignment are not eligible to apply to this position. 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