JOB SUMMARY:
The Associate Director, Finance (ADF) provides strategic leadership and comprehensive financial and administrative oversight for all aspects of the Department of State, Regional Strategic Assistance Section: DOS/RSA-funded EpiC Thailand program, covering both the HIV Epidemic Control and the Global Health Security (GHS) components. The ADF is accountable for ensuring full compliance with FHI 360 and US Government (USG) regulations, including GAAP, GAS, CAS, and FAR. This role is responsible for developing robust financial monitoring and risk management strategies, providing high-level financial analysis and technical guidance, and leading the capacity building of both internal staff and local subaward partners. The ADF serves as a key strategic partner to the Country Representative, Regional Office, and Headquarters.
DUTIES AND KEY RESPONSIBILITIES:
Financial Leadership and Strategic Oversight (HIV & GHS)
- Provides strategic leadership for the entire EpiC Thailand financial portfolio (HIV and GHS, totaling over $5 million annually), ensuring the financial health and sustainability of the project.
- Directs and oversees the development of annual country project budgets, monthly pipeline analyses, budget re-alignments, and expenditure forecasts.
- Accountable for all internal and external financial reporting and documentation, including timely submission of financial reports and cash requests to FHI 360/APRO and HQ.
- Ensures consistent compliance across all project activities and spending with USG rules and regulations, FHI 360 policies, and local laws.
- Develops, implements, and monitors effective internal control systems, financial policies, and administrative procedures to mitigate risk and enhance operational efficiency.
- Analyzes complex financial data, performs high-level expenditure reviews, and approves major financial recommendations and decisions in consultation with the senior management team.
Grants and Subaward Management
- Provides high-level financial oversight for all subawards, managing the flow-down of USG regulations to local partners (Community-Based Organizations and GHS counterparts).
- Leads the financial capacity strengthening strategy for subaward partners, focusing on improving their ability to manage, diversify, and sustain funding sources, aligned with EpiC HIV Objective 3.
- Oversees the process of subaward budget development, modifications, and financial monitoring, ensuring financial reports are accurate, complete, and reconciled with partner records.
- Ensures that financial monitoring activities, including pre-award assessments and site visit audits, are executed promptly and that all findings are followed up and resolved.
Team and Operational Management
- Provides direct supervision, mentorship, and performance evaluation to the Finance Manager and other finance/administrative staff, fostering a highly professional and technically proficient team.
- Develops staff capacity in complex financial management areas, grants compliance, and USAID rules and regulations.
- Oversees the financial aspects of project operations, including procurement processes, consultant agreements, and vendor management, ensuring all are financially sound and compliant.
- Acts as the primary financial liaison for internal and external audits, coordinating responses and ensuring the implementation of audit recommendations.
- Manages the Country Office cash advance accounts and ensures timely bank reconciliations.
CONTRIBUTION:
- Prepares the country program's fiscal year budgets, financial projections, and pipeline analyses.
- Develops and maintains detailed financial spreadsheets for budget monitoring and tracking.
- Provides support on Country Office cash advance accounts and ensures timely bank reconciliations.
- Develops and disseminates financial guidance memos to relevant teams, specifically addressing recurring compliance or operational issues.
- Submits monthly financial reports to FHI 360/APRO within the specified timeframe.
KNOWLEDGE, SKILL, ABILITIES, EXPERTISE AND COMPLEXITY:
- Comprehensive knowledge of Generally Accepted Accounting Principles (GAAP), budgeting, and fiscal control theory and practices.
- Expertise in Donor Compliance: Comprehensive and demonstrable understanding of USG financial management regulations, including 2 CFR 200 (Uniform Guidance), FAR, and established cost principles.
- Financial Acumen: Proven expertise in financial analysis, financial reporting, cash flow analysis, budget development, and forecasting for large, complex, donor-funded projects.
- Leadership and Mentorship: Demonstrated ability to lead, mentor, and motivate a multidisciplinary team, including direct supervision of professional and support staff.
- Systems Proficiency: Advanced proficiency in automated accounting software and databases, with expert-level skills in Microsoft Excel.
- Stakeholder Management: Excellent diplomacy skills and proven ability to establish and maintain productive relationships with USG, host-country government counterparts, CSOs, and other key stakeholders.
- Local Compliance: Extensive knowledge of Thailand financial, labor law, statutory payment requirements, and NGO reporting requirements..
Experience:
- Requires a minimum of 8+ years finance management experience (including 3+ years of line management experience).
- Required experience working on USG/PEPFAR or Global Health Security projects.
- Fluency in written and spoken English and Thai is required.
Education:
- Bachelor's Degree or its International Equivalent in Finance, Business Administration, Accounting, or a related field. Masterโs Degree or CPA certification preferred.
This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
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- Bachelor's Degree or its International Equivalent in Finance, Business Administration, Accounting, or a related field. Masterโs Degree or CPA certification preferred.