Associate Coordination Officer (temporary)

Org. Setting and ReportingThe position is located in the Office of the Director-General/ Executive Director (ODG/OED) - Policy and Inter-Agency Coordination Team, United Nations Office at Vienna / United Nations Office on Drugs and Crime (UNOV/UNODC). The incumbent will work under the overall guidance of the Chief of ODG/OED and Strategy Advisor to the Executive Director and the direct supervision of the Policy Coordination Officer (Team Leader) in ODG/OED. For more information on UNODC, please visit our website: www.unodc.org. ResponsibilitiesWithin assigned authority, the Associate Coordination Officer will provide assistance to the overall policy and inter-agency coordination functions of ODG/OED and will be responsible for the following specific duties: - As a member of the team, assist with the preparation of briefing material, talking points, and other substantive documents for the Director-General/Executive Director’s (DG/ED) meetings and missions; ensure submission of material to the DG/ED within established deadlines and adhering to established quality standards. - Assist with the preparation of talking points and background information for the Secretary-General’s and other UN senior official’s briefing material, as requested. - Monitor incoming correspondence and manage the appropriate action in coordination with relevant UNOV/UNODC offices. - Draft and review correspondence for the signature of the DG/ED. - Assist in facilitating UNODC's contribution to the UN System's coordination efforts in substantive and administrative areas of relevance to UNOV and UNODC. - Assist in reviewing submissions to reports of the Secretary-General or other high-level officials or UN bodies through ODG/OED. - Assist in reviewing internal policy and programmatic documents and provide contributions to support the DG/ED’s decision making. - Attend meetings of the DG/ED, draft and review minutes, monitor and facilitate follow-up actions. - Assist in providing policy support to the DG/ED for intergovernmental meetings and Member States groupings. - Contribute to the implementation of the inter-regional approach to drug control and crime prevention, through participation in interdivisional meetings and keeping the Chief of the Office abreast of new developments. - Contribute to addressing key institutional challenges to smooth and accountable delivery of programmes ensuring delivery with accountability; assist in supporting institutional change processes (such as enterprise risk management and others). - Keep abreast of policy issues related to UNODC mandate areas as well as strategic and operational developments at UN HQs level and within UNOV and UNODC to ensure informed contributions to the policy coordination function. - Perform records management activities related to all policy and strategic management. - Perform other work-related tasks as assigned. CompetenciesProfessionalism: Has knowledge and understanding of the mandates and policies of UNOV and UNODC. Has ability to apply various United Nations administrative rules and regulations in work situations. Has conceptual analytical and evaluative skills to conduct independent research and analysis. Has ability to identify issues, formulate opinions, make conclusions and recommendations. Has ability to analyze and interpret data in support of decision-making and convey resulting information to management. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. EducationAn advanced university degree (Master’s degree or equivalent) in business or public administration, international relations, political science, management or a related field is required. A first-level university degree and no experience will be accepted for candidates who have passed the Young Professionals Programme Examination (YPP)/the United Nations National Competitive Recruitment Examination (NCRE) or the General Service to Professional Examination (G to P). Job - Specific QualificationNot available. Work ExperienceA minimum of two years of relevant progressively responsible professional experience in policy analysis and coordination or related area OR the successful completion of the Young Professionals Programme Examination (YPP)/ the United Nations National Competitive Recruitment Examination (NCRE) or the General Service to Professional Examination (G to P) is required. Work experience in areas related to drug control, crime prevention and criminal justice operations and policies is desirable. Work experience in the office of a high-level senior official is desirable. Work experience within the United Nations system or similar international organizations is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage. AssessmentEvaluation of qualified applicants may include an assessment exercise and a competency-based interview. Special NoticeThis position is temporarily available until 31 December 2025. If the selected candidate is a staff member of the United Nations Secretariat, the selection will be administered as a temporary assignment. While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation. Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as \"retirement.\" Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application. The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position. Vienna is classified in the H category (family duty station). United Nations ConsiderationsAccording to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date. No FeeTHE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.