Hardship LevelA (least hardship)
Family TypeFamily
Family TypeFamily
Residential location (if applicable)
GradeNOA
Staff Member / Affiliate TypeNational Professional Officer
ReasonRegular > Regular Assignment
Remote work acceptedNo
Target Start Date2024-01-01
Job Posting End DateDecember 16, 2023
Standard Job Description
Assistant Project Control Officer
Organizational Setting and Work Relationships
The Assistant Project Control Officer is part of the multi-functional team. In coordination with DFAM's Implementing Partnership Management Service, s/he is responsible and accountable for providing substantive support, guidance, and oversight on the effective management of the Enhanced Framework for Implementing with Partners (the Framework) as well as oversight on the effective management of Direct Implementation.
Complementary to programme management, s/he will support and conduct analysis and assessment of risks associated with partnerships and direct implementation, policy compliance, operational practices, mitigation measures and gaps and make technical recommendations or decisions in line with the principles of the Framework, of UN/UNHCR's financial rules, policies and regulations and operational context.
The incumbent prompts partnership integrity and other safeguarding mechanisms for ensuring sound stewardship and accountability of funds entrusted to partners or through direct implementation arrangements (e.g. contracts for the procurement of goods and/or services) to ensure resources are used in the most efficient and effective manner to attain the best results for persons of concern.
The Assistant Project Control Officer will promote dialogue and consultations for strengthening partnerships and have frequent contacts with UNHCR colleagues, particularly project control and programme staff. S/he may have contact with external stakeholders, such as UNHCR-funded partners, auditors, oversight bodies, and host governments on matters related to partnerships. The incumbent will be mindful of all dimensions of partnerships in accordance with the Principles of Partnership, the Code of Conduct, UN/UNHCR's financial rules, policies and regulations and other relevant documents.
In the Regional Bureaux, the incumbent works under the supervision of the Regional Controller. In the Country and Multi-Country Offices, the incumbent normally works under the direct supervision of the Representative or Deputy Representative, Head of Office or (Senior) Project Control Officer, as applicable.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.
Duties
- Participate in the annual assessment and planning cycle.
- Assist with the review of project agreements, ensuring that they are in conformity with Country Operation Plans and UNHCR's rules, policies and procedures.
- Assist with the formulation and implementation of a performance project monitoring plan in collaboration with the Programme Unit and MFT.
- Assist with the development of the direct implementation monitoring plan in collaboration with the Programme Unit and other relevant functions.
- Assist with the support of Programme and other relevant functions in the selection of implementation modalities.
- Contribute to tracking the management of project and direct implementation risks in collaboration with the Programme Unit, and report major risks to senior management.
- Contribute to reviewing, analysing and verifying Financial and Performance Partner Reports (PFR and -PPR), and to checking accuracy and consistency between PFR and PPR, in accordance with partnership agreements.
- Monitor, track and verify that expenditure for direct implementation by UNHCR is in line with the approved budget.
- Conduct reviews of the internal control systems of partners implementing projects and provide advice as required.
- Provide input on identified variants, risks and issues to partners, Programme Unit and escalate to management as required.
- Support timely project closure in coordination with the Programme Unit.
- Provide input to the mid- and end-year programme review process on issues related to project control.
- Maintain professional relationships with partners implementing projects and UNHCR's contractors.
- Keep up-to-date with all UNHCR rules, regulations and procedures necessary to perform these duties.
- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
- Perform other related duties as required.
Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
For P1/NOA - 1 year relevant experience with Undergraduate degree; or no experience with Graduate degree; or no experience with Doctorate degree
Field(s) of Education
Business Administration;
Economics;
Management;
or other relevant field.
Certificates and/or Licenses
Accounting;
Auditing;
Finance (CPA/CIA or equivalent);
(Certificates and Licenses marked with an asterisk* are essential)
Relevant Job Experience
Essential:
Good knowledge of international auditing standards.
Desirable:
Good understanding of the workflows of major Enterprise Resource Planning financial modules (such as PeopleSoft, SAP or Oracle). Working experience with accrual accounting (such as IPSAS or IFRS).
Functional Skills
FI-Financial auditing
PM-Project Monitoring
FI-International Auditing Standards
DM-Data Collection and Analysis
CO-Reporting skills
EL-Monitoring and Evaluation
(Functional Skills marked with an asterisk* are essential)
Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
Desired Candidate Profile The incumbent is further desired to possess experience of working and coordinating with multiple stakeholders, demonstrable project management, financial management, analytical and reporting skills, good interpersonal skills with ability to manage priorities independently, cross-cultural sensitivity and ability to work with a wide range of people from different backgrounds.
Project control unit coordinates all aspects related to external project audits and to some degree operational internal audits, it is desirable that the incumbent should have prior experience of working with auditors.
Candidates with academic profession in the field of Accounting, Administration, Business Administration, Economics, Finance or Public Professions are desired.
Desirable Job Experience:
Working experience of at least two years in an intergovernmental organization (United Nations or similar).
Proven experience of at least two years in the management of projects with NGOs and governmental institutions.
Good understanding of the workflows of major Enterprise Resource Planning financial modules (such as PeopleSoft, SAP or Oracle). Working experience with accrual accounting (such as IPSAS or IFRS).
Proven experience in handling financial audits carried out by external auditing firms.
Las personas interesadas en postularse a esta vacante deben ser nacionales de El Salvador al momento de la aplicaci贸n, reclutamiento y contrataci贸n.
Las y los candidatos/as preseleccionados deber谩n presentarse a una entrevista; tambi茅n se puede administrar una prueba t茅cnica y pr谩ctica, y someterse a una prueba de autorizaci贸n funcional (Functional Clearance). Solo se contactar谩n a las y los candidatos preseleccionados y no se aceptar谩n aplicaciones fuera de la fecha de cierre.
El ACNUR est谩 comprometido con la diversidad y la inclusi贸n laboral, por lo que se anima a todas las personas a aplicar a esta vacante independientemente de su religi贸n, edad, sexo, etnia, discapacidad,
identidad o expresi贸n de g茅nero, orientaci贸n sexual.
El ACNUR no cobra ninguna tarifa en las etapas del proceso de contrataci贸n (solicitud, convocatoria a entrevista, procesamiento, capacitaci贸n o cualquier otra etapa).
Esta vacante est谩 sujeta a autorizaci贸n m茅dica y controles de referencia laboral y acad茅micos satisfactorios.
Se ofrece un paquete competitivo de remuneraci贸n y beneficios. Para obtener informaci贸n sobre los sueldos, asignaciones y beneficios de Naciones Unidas, visite el portal web de la Comisi贸n de Administraci贸n P煤blica Internacional en: http://icsc.un.org
Si usted es una persona con discapacidad y necesita ayuda adicional durante el proceso de solicitud y/o reclutamiento, por favor cont谩ctenos por correo electr贸nico: salsahr@unhcr.org
Required languages (expected Overall ability is at least B2 level): English
,Spanish
,
Desired languages
,
,
Operational context
Occupational Safety and Health Considerations:
https://wwwnc.cdc.gov/travel
Nature of Position:
El Salvador has a population of 6.3 million people, with at least 20% of El Salvador's population living abroad. The flow of remittances by Salvadorans represents an important revenue for the country. According to the 2022 Multipurpose Household Survey, 26.6% of the population in El Salvador live below the poverty line, out of which 8.6% are extremely poor. The rise in food prices impact social stability, exacerbating inequalities and vulnerabilities to shocks. Earthquakes, hurricanes, and tropical storms hit hard in the past.
Like other countries in the region, El Salvador was historically affected by violence and displacement within the country and abroad. However, the situation in progressively changing generating opportunities to advance solutions to internal displacement. Changes in public security present opportunities for finding medium- and long-term solutions in communities historically affected by gang violence and territorial control.
El Salvador is committed to identifying and addressing protection and solutions for refugees, internally displaced people, returnees with protection needs, and stateless individuals. El Salvador is party to the 1951 Convention Relating to the Status of Refugees and its 1967 Protocol, and to the 1954 Convention Relating to the Status of Stateless Persons. In 2020, El Salvador approved the Special Law for the Care and Integral Protection of Victims of Violence in Conditions of Forced Internal Displacement.
Since July 2019, El Salvador is actively engaged in the Comprehensive Regional Protection and Solutions Framework (MIRPS in Spanish), a regional application of the Global Compact on Refugees. Growing mixed population flows across the countries in the north of Central America is a priority in the regional agenda. The increasingly complex human mobility context demands additional efforts for coordinating protection-oriented responses.
UNHCR鈥檚 2023-2026 Strategy in El Salvador builds upon continuous assessments of existing needs and progress to protect, assist, and find solutions for internally displaced and at risk of displacement persons, refugees, asylum-seekers, and returnees with protection needs.
UNHCR is active in the implementation, coordination, and monitoring of the 2022-2026 United Nations Sustainable Development Cooperation Framework (UNSDCF), which prioritizes responses to the needs of internally displaced people and refugees. UNHCR is an active member of the Humanitarian Country Team. UNHCR leads the Protection Sector and co-leads the CCCM and Shelter sectors.
UNHCR seeks to meaningfully engage, empower, inform, and seek the views of people in decisions that affect their lives, as drivers for greater equality and social cohesion. UNHCR鈥檚 activities are present in over 40 communities and 17 Municipalities nationwide.
The Assistant Project Control Officer reports to the Programme Officer P3 and may supervise GS staff members.
Living and Working Conditions:
Additional Qualifications
Skills
EducationBachelor of Arts (BA): Accounting, Bachelor of Arts (BA): Administration, Bachelor of Arts (BA): Business Administration, Bachelor of Arts (BA): Economics, Bachelor of Arts (BA): Finance, Bachelor of Arts (BA): Public Administration
CertificationsAccounting - Other, Association of Chartered Certified Accountant - ACCA, Auditing - Other, Certif. Practicing Accountant - Other, Chartered Accountant (CA) - Other, Chartered Institute of Management Accountants - CIMA, Institute of Management Accountants - Other
Work Experience
CompetenciesAccountability, Client & results orientation, Commitment to continuous learning, Communication, Organizational awareness, Planning & organizing, Teamwork & collaboration
UNHCR Salary Calculator
https://icsc.un.org/Home/SalaryScales
Compendium
Additional Information
Functional clearanceThis position requires Functional Clearance