ASSISTANT ADMINISTRATIVE OFFICER (TJO)

Org. Setting and ReportingThis position is located in the Office of the High Commissioner for Human Rights (OHCHR) Venezuela Team. The position is temporarily based in Panama City until conditions allow for a return to Venezuela. The Human Rights Officer reports to the Team Coordinator, under the functional supervision of the Chief of the Americas Section of OHCHR headquarters. ResponsibilitiesWithin delegated authority, the Assistant Administrative Officer will be responsible for the following duties: Human Resource Management • Undertakes actions related to the administration of the unit’s human resource activities, e.g., recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures. • Provides information regarding conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations. • Provides information on unit’s staffing needs for inclusion in department’s staffing table. Budget and Finance • Assists in developing the unit’s work program and budget; analyses inputs and formulates resource allocations by work program, or business processes. • Using Umoja, monitor budget/work program with respect to Headquarters’ budget, trust funds and grants, on a regular basis, and reallocates resources as necessary. • Supports the implementation of procedures and systems for implementing the appropriate financial database. Follow-up pending entitlements, payments and claims. • Contributes to ensuring effective procurement processes to support office operations. Prepare cost analyses, financial reports, and proposals for new activities aligned with OHCHR-Venezuela's goals and outcomes. • Contributes to the development of budgetary and financial administration guidelines for own unit. General Administration • Performs other related administrative duties, as required (e.g., operational travel programme, visas, monitoring accounts and payment to vendors and individual contractors for services, logistical and administrative support to office activities and field missions, physical space planning and the identification of office technology needs and maintenance of equipment, software (Umoja) and systems). CompetenciesPROFESSIONALISM: Knowledge and understanding of theories, concepts and approaches relevant to particular sector, functional area or other specialized field. Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to conduct data collection using various methods. Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. COMMUNICATION: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed. PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. EducationAdvanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, law or related field is required. A first-level university degree (Bachelor’s degree or equivalent) in above-mentioned field in combination with two (2) additional years of relevant qualified work experience may be accepted in lieu of the advanced university degree. Job - Specific QualificationNot available. Work ExperienceFor candidates who hold a first level university degree (Bachelor’s degree or equivalent), a minimum of two (2) years of experience in administration, finance, accounting, human resources management or related area is required. No experience is required for candidates who hold an advanced university degree (Master’s degree or equivalent). Experience working on Enterprise Resource Planning (ERP) systems, such as Umoja and/or Inspira is desirable. Experience working in the United Nations Common System or similar international organization is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this job opening, English and Spanish are required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).