Requisition ID 35402 Office Country United Kingdom Office City London Division Policy and Partnerships Contract Type Fixed Term Contract Length 2 years Posting End Date 25/02/2025
Purpose of Job
This exciting post is focused on supporting the management of multi-donor funds, including but not limited to the Middle East (SEMED) region including West Bank & Gaza (WB&G) and other bilateral funds, including the Swiss and Egypt. As well as day to day project management tasks on the relevant funds, this role will coordinate donor annual reporting and play a key role in setting up annual Fund meetings with donors and support fundraising. This will include supporting fundraising initiatives and communication for the Eastern Mediterranean Special Support Plan (EMSSP)-the Bankโs consolidated approach to addressing both the immediate and long-term needs of West Bank, Lebanon and Jordan. The post holder will also have the opportunity to input to the wider strategic decision making, working to the Principle Fund Manager.
Key Responsibilities and Accountabilities
Fund management responsibilities:
- Process and monitor requests for funding and approvals for the funds;
- Process new donor contributions and support on suitable communications around this.
- Support the Fund Manager with the coordination and management of the Multi Donor Funds and relevant bilateral funds.
- Prepare background material, analysis and statistics, decision-making material, presentations and assist with Board material;
- Review projects in the SAP system, ensure processes has been followed and earmarks raised. In conjunction with the Fund Manager, revise budgets, monitor financial expenditures and project/fund closures;
- In coordination with the Fund Manager, actively organise donor assemblies and coordination meetings in HQ and locally;
- Support engagement with potential new partners, through the preparation of presentations and project briefings;
- Management of other funds and other administrative tasks as required;
Reporting:
- In coordination with the Fund Manager on preparation of timely and quality donor reporting. This includes gathering of information from user groups, consolidation, editing, layout and branding of all required reports on contributions to Funds. In reviewing the reports, ensure compliance with donor requirements, quality of data and systematic results-based reporting. Include donor report feedback form in all donor reports sent and review donor reports checklists;
- In collaboration with the Communications Department, support donor visibility/communication materials requirements. Collect visibility and communications materials, including success stories for donor visibility and reporting;
- Support the preparation of fund and projects reports and relevant background material and data analysis.
- Contribute to the preparation of both ad hoc and annual Donor Partnerships products on grant use such as the Annual Donor Report and the Funding Outlook.
Data analysis and dissemination:
- Proactive liaison with data providers from other departments/units within the EBRD to ensure full coverage of donor and grant-related data and its accuracy;
- Have a lead role in the analysis of data and production of analytical information for senior decision making and effective presentation of the role of grants in EBRD;
- Participate as a team member in processes where Donor Partnerships is engaged that relies on analysis;
- Respond to information queries from within and outside the Bank on donor-related data โ if required.
Analysis of development/donor landscape:- Provide background research on existing and emerging key donor policies, statistics and trends impacting the EBRD work in WB&G and the SEMED region;
- Any other analysis related to the Bankโs need and use of grants and donor funded resources.
Knowledge, Skills, Experience & Qualifications
Skills:
- Agreement Management โ The post holder will have experience of donor agreements and donor funds and understand how fund rules and agreement requirements govern use of funds.
- Project Support โ The post holder will work with teams across the Bank to facilitate the process of funds being allocated to projects and then reported on.
- Financial Understanding โ The post holder will use financial systems (SAP) to process financial decisions (creating earmarks, closing earmarks etc) and have the ability to run reports to enable oversight of the funds being managed. A knowledge of EBRD banking and concessional financial instruments is advantageous.
- Results Measurement โ The post holder will facilitate results management, by coordinating input to reports from other parties. The post holder will analyse and present project specific and aggregate results in line with the Bankโs approach for results-based reporting.
- Communication skills โ The post holder will communicate effectively with donors from a diverse range of countries. Written and verbal skills are critical, in English and ideally an additional EBRD language.
- Team Work โ All aspects of this role require collaboration with team members in Donor Partnerships and across the Bank. The post holder will build respectful and collaborative relationships with colleagues and the EBRD Regional Offices in the SEMED regions, including WB&G, Egypt and Lebanon as well as with different departments in HQ. They will be a supportive colleague and a flexible and enthusiastic worker.
Qualification and Experience:
- Graduate degree (Masters) in economics, finance, social science or equivalent;
- 2-3 yearsโ experience in a relevant sector and an understanding of the project management cycle;
- An interest in development assistance / finance;
- An understanding of banking and accounting, including the types of activities EBRD engages in;
- Knowledge of EBRDโs region of operations an advantage
- Attention to detail
- Strong interpersonal skills
- Strong organisational skills and ability to work on own initiative, as well as in teams;
- Strong numerical and analytical skills;
- Very strong verbal and written communication skills;
- Fluent English, both written and spoken, knowledge of Arabic would be advantageous, but not a requirement.
- Computer literate: SAP, TCRS, Data Warehouse would be advantageous
What is it like to work at the EBRD?
Our agile and innovative approach is what makes life at the EBRD a unique experience! You will be part of a pioneering and diverse international organisation, and use your talents to make a real difference to people's lives and help shape the future of the regions we invest in.
The EBRD environment provides you with:
- Varied, stimulating and engaging work that gives you an opportunity to interact with a wide range of experts in the financial, political, public and private sectors across the regions we invest in;
- A working culture that embraces inclusion and celebrates diversity;
- An environment that places sustainability, equality and digital transformation at the heart of what we do.
Diversity is one of the Bankโs core values which are at the heart of everything it does. A diverse workforce with the right knowledge and skills enables connection with our clients, brings pioneering ideas, energy and innovation. The EBRD staff is characterised by its rich diversity of nationalities, cultures and opinions and we aim to sustain and build on this strength. As such, the EBRD seeks to ensure that everyone is treated with respect and given equal opportunities and works in an inclusive environment. The EBRD encourages all qualified candidates who are nationals of the EBRD member countries to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. As an inclusive employer, we promote flexible working and expecting our employee to attend the office 50% of their working time.
Please note, that due to the high volume of applications received, we regret to inform you that we are unable to provide detailed feedback to candidates who have not been shortlisted (for further consideration).