The International Institute of Tropical Agriculture seeks suitable Nigerian nationals for the position below at the Institute\u2019s headquarters in Ibadan.
Position: Administrative Officer
Contract: 2-year renewable contract Location: Ibadan
DUTIES:
Office Administration & Coordination
\u00b7 Support general administrative operations to ensure smooth and efficient workflow within the unit.
\u00b7 Maintain and organize office records, files and documentation, in compliance with organizational policies.
\u00b7 Manage office supplies, inventory and procurement processes, and ensuring optimal stock levels.
\u00b7 Handle confidential information and documents with discretion, adhering to established confidentiality protocols.
Executive & Secretarial Support
\u00b7 Manage schedules, appointments and correspondence for senior staff.
\u00b7 Coordinate meetings, including scheduling, preparing agendas, taking minutes and following up on action items.
Travel & Logistics Management
\u00b7 Process travel advances and related documentation for the unit\u2019s staff promptly.
\u00b7 Handle Oracle request, track approvals, and ensure compliance with organizational policies.
Operational & Compliance Support
\u00b7 Maintain accurate stock inventory records and ensure timely stationery and office supplies replenishment.
\u00b7 Support budget tracking and expense monitoring related to administrative functions.
\u00b7 Ensure compliance with office policies and procedures, guiding staff as needed.
General Administrative Support
\u00b7 Assist in the preparation of reports, presentations and official correspondence.
\u00b7 Liaise with internal and external stakeholders on administrative and operational matters.
\u00b7 Provide support for office events, workshops and training sessions.
Perform any other duties as may be assigned by the Supervisor.
Requirements
QUALIFICATION:
BSc/HND in Business Administration, Public Administration or related field with a minimum of three (3) years\u2019 experience performing a similar role in a well-structured environment.
COMPETENCIES:
The ideal candidate must:
\u00b7 Have high level of professionalism and integrity.
\u00b7 Possess strong inter-personal skills and be a good team player.
\u00b7 Be adaptable and willing to take on diverse administrative tasks.
\u00b7 Demonstrate strong problem-solving skills and attention to detail.
\u00b7 Possess excellent organizational, communication and multitasking skills.
\u00b7 Be proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and ERP systems.
\u00b7 Have ability to work independently, prioritize tasks and handle confidential information with discretion.
\u00b7 Have time-management skills and the ability to meet deadlines.
Benefits
We offer highly competitive salary with equally attractive benefits and excellent working conditions in a pleasant campus environment.