Grade: G4
Vacancy no.: DC/BANGKOK/GS/2023/12
Publication date: 13 December 2023
Application deadline (midnight Bangkok time): 26 December 2023
Job ID: 11423
Department: RO-Asia and the Pacific
Organization Unit: RO-Asia and the Pacific
Location: Bangkok
Contract type: Fixed Term
Contract duration: One year (with possibility of renewal)
Under article 4.2, paragraph (e) of the Staff Regulations, the filling of vacancies in technical cooperation projects does not fall under Annex I of the Staff Regulations and is made by direct selection by the Director-General.
In order to support the best informed process in the filling of the above-mentioned vacancy by direct selection, the ILO invites interested candidates to submit their application online by the above date.
The following are eligible to apply:
- ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.
- External candidates*
*The recruitment process for General Service positions is subject to specific local recruitment criteria.
The ILO values diversity among its staff and welcomes applications from qualified female candidates. We also encourage applicants with disabilities. If you are unable to complete our online application form due to a disability, please send an email to ilojobs@ilo.org.
Technical cooperation appointments are not expected to lead to a career in the ILO and they do not carry any expectation of renewal or conversion to any other type of appointment in the Organization. A one-year fixed-term contract will be given. Extensions of technical cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance.
*Conditions of employment for external candidates: In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade. The entry level salary for this position is Baht597,756.-yearly.
Introduction
Supply chains, including domestic, regional and global supply chains, are a key feature of todayโs globalised economy, with about half of world trade being related to them and with 80% of global GDP consisting of domestic supply chains. Integration into global supply chains provides significant opportunities for developing countries to attract investment, increase value added, diversify exports, become more competitive, and access and upgrade new technologies, which in turn helps to increase incomes, create jobs and alleviate poverty.
The Skills Development and Responsible Business Conduct for Transition Project is a new innovative project funded by The Japanese Ministry of Economy, Trade and Industry (METI). METI aims to achieve improved working conditions and worker well-being by supporting an enabling environment for sustainable enterprises in Japan and in the partner countries, and to support institutional level as well as enterprise level interventions so that business can fulfil its responsibility to respect human rights and labour rights and promote decent work. Furthermore, METI expects to develop a policy environment throughout supply chains for more investment on skills development to improve and expand the access to technical/vocational skills (re-skilling and upskilling) through this project.
This project will target automotive sectors in Thailand, and implement following activities:
1. Strengthen tripartite and bipartite social dialogue towards better working environment by conducting activities such as consultation meetings with tripartite partners regarding current and future skills need in the industry, research on current and future skills needs and national seminars to show best practices.
2. Increase the capabilities of national and provincial vocational training institutions to provide training for re-skilling and up-skilling to men and women workers.3. Promote responsible business conduct and respect for the principles of international labour standards by developing the tools and materials on fundamental principles and rights at work and the MNE declaration and conducting training workshops.
optional section (if needed)
Within the policy and procedural requirements established by the ILO and the Skills Development and Responsible Business Conduct for Transition Project, the incumbent will be responsible for supporting all the financial and administrative aspects of the project. The incumbent will promote ILO policies in the project-related technical areas and work in an efficient, effective and client-oriented manner to support the effective implementation of the project. The incumbent performs at a fully operational level, requiring correct application of related, rules, regulations, policies, procedures and guidelines.
Reporting lines:
The project will be managed by the ILO Regional Office for Asia and the Pacific (ROAP), in coordination with ILO Country Offices for Indonesia, the ILO Country Office for Thailand, Cambodia and Lao Peopleโs Democratic Republic and the ILO Office for Japan (ILO Tokyo). The Administrative Assistant will be based in Bangkok, Thailand. The Administrative Assistant will work under overall guidance of the Director of the ILO Decent Work Technical Support Team for East and Southeast Asia and the Country Office for Thailand, Cambodia and Lao PDR (DWT/CO-Bangkok). The incumbent reports to the Projectโs Technical Officer based in the Regional Office for Asia and the Pacific (ROAP). The incumbent will work in close collaboration with other team members from the ILO/Japan Multi-bilateral Programme. The incumbent will receive guidance from the Senior Programme Officer for Thailand and Lao PDR of DWT/CO-Bangkok, the National Project Coordinator and the Chief Technical Advisor and Overall Coordinator of the ILO-Japan partnership programme, as well as liaise and cooperate with the ILO/Japan Multi-bilateral programme.
Description of Duties
1. Provide administrative support to the ILO/Japan Multi-bilateral Programme and ILO/Japan Fund for Building Social Safety Nets in Asia and the Pacific, especially activities undertaken by the National Project Coordinator and other implementing partners, prepare briefs, periodical reports and statistical data on status of project activities, to contribute to the preparation of technical and progress reports.
2. Draft correspondence, meeting minutes, memoranda and reports on financial and administrative matters in accordance with standard office procedures.
3. Responsible for all administrative tasks, including logistical support to the project personnel, travel arrangements, visas, hotel reservation, etc. and provide logistics arrangements for conferences, seminars, workshops and meetings.
4. Assist the National Project Coordinator in the programming and preparation of budget estimates and expenditure forecasts by analysing and monitoring the situation of resources as compared to planned activities.
5. In coordination with the NPC, maintain an overview of the financial situation of the project to ensure that timely administrative support is provided in general and particular areas.
6. Assist the National Project Coordinator in maintaining project financial transaction and reporting systems in accordance with the ILO financial rules and regulations. Prepare administrative and finance-related briefing materials for the Programme Manager for reporting purposes and meetings with donors. Keep abreast of the progress report requirements and timetable, providing support for the preparation and submission thereof.
7. Liaise with finance and admin officers/ assistants in HQ and project countries in relation to the admin and finance matter as necessary and as appropriate.
8. Provide unofficial interpretation, translation and proofreading where necessary
9. Perform other duties as may be assigned by the National Project Coordinator.Required qualifications
Education
Completion of secondary education. University degree in the relevant field as an asset.
Experience
Minimum of three to four years of progressively responsible administrative work, and some training in an administrative field. Proven experience of supporting implementation of development cooperation projects and working effectively with government bodies and other social partners in charge of policy making and with development partners would be an asset. Previous working experience in the UN with a similar function would be an asset.
Languages
Excellent command of English and Thai.
Competencies
โข Knowledge of programme and budget and through understanding of wide range of administrative policies and procedures.
โข Ability to work with MS Word, Excel, Powerpoint, spread sheet, web-browser, as well as other computer software packages required for the work. Familiarity with the IRIS system is a plus.
โข Thorough knowledge of in-house procedures for the preparation of documents and administrative forms, and for the creation and maintenance of filing systems.
โข Ability to prepare preliminary reports and to draft correspondence.
โข Good communication skills. Both orally and in writing and ability to communicate with people to build good working relationships.
โข Ability to organize own work and to work independently as well as work in a team.
โข Ability to work under pressure and to meet the deadline.
โข Must demonstrate responsible behaviour and attention to details.
โข Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitudes.Conditions of employment:
Starting salary: Baht597,756- per annum
Allowances & benefits: Affiliation to the United Nations Joint Staff Pension Fund
Affiliation to the ILO-ITU Staff Health Insurance Fund
Dependantsโ allowance
30 working days of annual leaveRecruitment process
Please note that all candidates must complete an on-line application form. To apply, please visit the ILO Jobs website (https://jobs.ilo.org). The system provides instructions for online application procedures.
Fraud warning
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