Administrative Assistant (Belgrade-based)

Position Title: Administrative Assistant

Position Status: Part-time (60%)

Vacancies: 1

Salary: Commensurate with experience. PartnersGlobal offers a competitive salary and benefits package.

Supervisor(s): Chief of Party

Location: This position will be based in Belgrade, Serbia. Candidates must have independent work authorization in Serbia.

ORGANIZATIONAL BACKGROUND:

PartnersGlobal (previously Partners for Democratic Change), established in 1989, is an international, non-governmental organization committed to building sustainable capacity to advance democratic institutions, civil society, and a culture of peaceful change and conflict management worldwide. PartnersGlobal specializes in organizational development and social entrepreneurship, having provided the seed capital and technical assistance to establish 21 independent, local Centers around the world.

PartnersGlobal adheres to the values of participatory decision-making, collaboration, and consensus-building as the fundamentals of an inclusive, democratic society; and, we promote the application of these skills in all aspects of our work. The PartnersGlobal team includes process and technical experts, facilitators, and trainers who apply those collaborative skills to achieve concrete results in technical areas such as rule of law development, women’s empowerment, security sector reform, and natural resource management. Our network of local Centers is renowned for undertaking cutting edge work and applying our process expertise to convene disparate parties to jointly tackle some of the most complex development challenges.

POSITION OVERVIEW:

The Administrative Assistant provides administrative support to the CSRA project team. The primary responsibilities include overseeing general office matters, maintaining office supplies, and providing administrative, procurement, logistical, and travel assistance to the Belgrade and DC project teams. The Administrative Assistant is Belgrade-based and reports to the COP.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Manage basic operations of the Belgrade office and staff, including files and record management, office inventory and maintenance, implementation of operational policies and procedures, correspondence, and related tasks.
• Under the supervision of the COP, coordinate DC and local staff travel, incident reporting, and security management, ensuring all appropriate documentation is in place and communicated in a timely manner.
• Coordinate with computer, IT, and other office-related vendors, as needed.
• Oversee administrative support of the project and its activities, such as event management, scheduling, travel arrangements, and related tasks.
• In coordination with the finance and program teams, support procurement of goods and services in compliance with PartnersGlobal and USAID regulations.

QUALIFICATIONS:

Required Experience

• Bachelor’s degree in an appropriate field preferred. Associate degree, advanced technical or specialty training and credentials may be substituted.
• 2 years of professional administrative or secretarial work experience required, with a preference for experience gained in related work supporting Non-Governmental Organizations (NGOs).
• Proficient in Microsoft Office; including Word, Excel, PowerPoint, and Outlook.

Required Competencies

• Advanced professional proficiency in English and local language proficiency (Serbian), both oral and written, is required.
• Ability to learn other software applications quickly.
• Excellent communication/coordination skills.
• Excellent organizational skills, detail-oriented, including ability to prioritize and manage multiple tasks.
• Ability to take initiative, anticipate actions, and use creative means to complete tasks and solve problems.
• Willingness to learn from and respond to constructive feedback.
• Ability to work as an integral part of a team, taking guidance and input from a variety of staff.
• Strong time-management skills and ability to work in a deadline-oriented environment.
• Excellent computer skills including word processing, spreadsheets, presentations, graphics, and use of communication applications (Microsoft Outlook, Teams, Zoom, etc.).
• Positive attitude, passionate and hands-on about supporting and assisting colleagues.
• Composed and relaxed during high-pressure situations.
• Degree of comfort level with office-wide IT systems such as conference room webcams and A/V equipment.

PartnersGlobal is an EEO Employer

At PartnersGlobal, we have a clear vision: to be the place where a diverse mix of talented people want to come, to stay and do their best work. Diversity is more than a commitment at PartnersGlobal—it is the foundation of what we do. We are fully focused on equality and believe deeply in diversity of race, gender, sexual orientation, religion, ethnicity, national origin and all the other fascinating characteristics that make us different. As an equal opportunity employer, PartnersGlobal recruits, employs, trains, compensates and promotes regardless of race, color, age, religion, national origin, sex, marital status, disability, veteran status, sexual orientation, genetic information, HIV/AIDS status, political affiliations or belief, pregnancy, or any other characteristic protected by law.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Please contact our Director of Human Resources & Talent Management, Edith Kardouni, at ekardouni@partnersglobal.org for assistance. We welcome the opportunity to discuss accommodation of your disability and ensure fairness in our hiring process.