Vacancy #: 6972 Unit: Sri Lanka Corporate Organisation: International Union for Conservation of Nature (IUCN) Location: Sri Lanka Country Office, Colombo, Sri Lanka Reporting to: Finance and Administration Manager Work percentage: 100% Grade: A2 Expected start date: 02 September 2024 Type of contract: Fixed-term (24 months with possibility of renewal) Closing date: 23 August 2024 BACKGROUND This is a local recruitment, Only Sri Lankan residents could apply. We will interview candidates on a rolling basis and may close the position before the closing date.
IUCN is a Membership Union uniquely composed of both government and civil society organizations. It provides public, private and non-governmental organizations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together. IUCN Sri Lankaโs programs support sustainable natural resource management initiatives of Members and Partners.
Reporting to the Finance & Administration Manager, the incumbent will be responsible for providing support as the administration assistant ensuring compliance to all administrative policies and procedures of the Organization. Major responsibilities include assisting in doing procurements, logistic arrangements, assisting in managing inventories and vehicle maintenance etc. JOB DESCRIPTION KEY RESPONSIBILITIES
The Administration Assistant will ensure that general office administration and procurement related supports are provided timely and efficiently.
SPECIFIC DUTIES
Detailed responsibilities of the position are as follows:
1. Assist in the procurement of goods and services
2. Assist in arranging the supplier payments
3. Assist in arranging the meetings/workshops
4. Manage inventories of the field training and operational equipment. Maintain appropriate logs and entries of the movements
5. Assist facility management activities including facility inspection, contracts, and facility monitoring.
6. Ensure clean, safe, healthy and functional working environments always.
7. Update vehicle maintenance records, monthly utility and fuel records
8. Prepare monthly overtime reports and communication charges
9. Update and maintain contact list
10. Support in IT related troubleshooting such as internet and hardware issues
11. Carry out any other responsibilities entrusted by the supervisor REQUIREMENTS โข Professional:
Bachelorโs degree in business administration / computer science with 3 years of working experience or;
GCE Advance level + HND in a related field with 5 years of working experience.
Personal interest and familiarity with handling IT devices etc
Good knowledge about MS office application
Competencies:
Attention to detail is required
High level of personal integrity
Languages/Other:
Very good language skills in English and Sinhala (writing, speaking and reading) and a working knowledge of Tamil would be an advantage. SALARY The minimum gross annual salary for this position is LKR 806'544. While this is an indicative amount effective as of the current date, changes may occur as per IUCN's compensation practices without prior notice. The same applies to other organisations hosted by IUCN.
APPLICATIONS
Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the \"Apply\" button.
Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.
Other job opportunities are published in the IUCN website: https://www.iucn.org/involved/jobs/
About IUCN
IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.
Created in 1948, IUCN is now the worldโs largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,400 Member organisations and around 16,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.
IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.
Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve peopleโs well-being.
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