Administration & Human Resource Assistant

Administration & Human Resource Assistant

Joining a humanitarian organisation that has been operating in Vanuatu for 40 years, you will be responsible for providing effective Administration & Human Resource support to the Country Office.

Salary Range: VUV1,073,042 - VUV1,716,865 p/annum

Save the Children is no ordinary not-for-profit.

We’re ambitious, creative, and outspoken. We stand up for children’s rights. We want all children to be educated, healthy and live a life free from abuse and violence. In the Pacific, we deliver programs in Vanuatu, Papua New Guinea, Tonga and the Solomon Islands - responding to natural disaster/emergencies and other long-term projects.

Where you come in:

Reporting to the Administration Human Resource & ICT Director, you will provide effective Administrative and HR support as needed, assisting the SCA office daily operations by working collaboratively within the organisation and with our partners and other stake holders.

You will make an impact by:

· Providing general office receptionist duties in a professional and courteous manner

· Ensuring the office consistently presents a professional image and coordinate basic repairs and maintenance as needed

· Working closely with ICT officer to maintain master asset tracker including disposals

· Ensuring spend within budget

· Being able to take the lead in planning, implementing of staff training & development.

· Provide assistance by coordinating domestic flights and accommodation as needed

· Support HR in various recruitment stages

· Ensuring HR record processing and maintenance of personal staff files

· Effectively process & maintain employees police checks

· Process visitors & staffs short/long term visa’s

If we could compose the perfect you…

…Your experience & skills in Administration functions, with knowledge in basic Human Resource, multi-tasking able to work under pressure, reliable and committed performing to the highest standard. You are pro-active and seeks advise as and when needed. You are self-motivated, flexible and driven to see results.

This role requires:

· Minimum technical diploma and/or vocational training in Business Administration and / or minimum relevant work experience, preferably in Administration & Human Resource with an International Non-Government Organization (INGO);

· Excellent communication skills in Bislama and good in English;

· Ability to ensure the implementation of administrative transactions;

· Demonstrated high level organizational and time management skills, ensuring timely processing to meet deadlines in a complex environment;

· Demonstrated ability to take direction and to work as part of a team;

· Demonstrated experience in following standard policies, procedures, and processes.

· Demonstrated honesty, maintaining confidentiality, reliable and trustworthy.

· A willingness to adhere to Save the Children Child Safeguarding & Protection policies.

· Very good in Microsoft Office with knowledge in Microsoft Word and Excel.

· Fluent Bislama and English language skills, ni-Vanuatu citizenship

Working at Save the Children is more than just a job:

It’s the feeling of knowing that your work is contributing to making the world a better place for children and working with others who feel the same. In addition to a connection to social causes, you will have access to:

· Competitive renumeration

· Individual learning plan to assist in your career development.

· Internal employment & development opportunities

· Child-friendly and flexible work environment

Sounds interesting?

We’d love to hear from you!

Submit your application no later than 26th July 2024, via link provided: https://www.savethechildren.org.au/about-us/careers

For additional position descriptions: Position Description_ Administration and Human Resource Assistant.pdf

This position is open to individuals with domestic working rights only. Please note, that only shortlisted candidates will be conducted for an interview.

At Save the Children, we seek a workforce that is as diverse as our society – in race, ethnicity, gender, age, sexuality, cultures and beliefs – and reflects the communities we work in. We believe diversity and inclusion are fundamental to our culture and core values and we demonstrate this commitment through all our employment practices. Our inclusive workplace culture contributes to making Save the Children a great place to work.

Save the Children Australia is a child-safe organisation. All employees are required to undergo a National Police Check, a Working with Children Check where necessary, and sign our Child Safeguarding Policy and Code of Conduct