Admin ad Logistics Officer

Responsible for providing administrative coordination for the Jordan Office to include logistics, procurement, events management and ensuring high levels of organizational effectiveness, communication, safety and maintaining a pleasant work environment.

Key Responsibilities

• • Responsible for facility administration to include property/lease agreement management, facility management, invoice/payment administration and asset lease management and administration
  • Responsible for procurement, management and inventory control for office supplies, equipment and other goods/services as required
  • Responsible for records management and retention procedures
  • Responsible for administration of security and janitorial services and staff; ensures adequate security systems/process are in place and reviews them periodically; ensures that the security staff are managed effectively; provides the guidelines for monitoring the security of the premises
  • Responsible for coordination for technical support services to include procurement of equipment, processing support services requests, operational support and coordination with HQ technology services
  • Responsible for management of meetings and events to include contract negotiation and management, communication coordination, travel arrangements and visa coordination, work permits, equipment requirements and coordination, and expense administration
  • Responsible for administrative duties regarding organizational equipment (vehicles, office machines, etc.)and facilities, to include maintenance oversight/coordination, insurance administration and budget support
  • Responsible for coordination of staff travel; establish and execute procedures for travel requests and authorization conforming to the corporate travel policy
  • Responsible for providing administrative support for projects to include development of presentations and documents
  • Responsible for Office Petty cash.
  • Outlines recommendations for key issues that arise during the project implementation Security and Safety
  • Assists in the development of the Country Safety and security plan
  • Contributes to the running monitor of the prevailing security conditions by gathering security related information.
  • Assist in drawing up contract amendments, ensuring prior approval from the relevant Sector manager.
  • Lead regular scheduled meetings with all support staff.
  • Performs other duties and responsibilities delegated by the heads within his or her capacity
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  • Organization learning
  • Provides comments and suggestions when deemed necessary to all other activities such as resource mobilization, project conceptualization, fund sourcing, and other related strategic endeavours as required of the project.
  • Contribute to organizational learning and enhanced capacity in planned intervention and activities by providing feedback to the team on things and areas that are to be improved Travel:
  • This role will be required to travel domestically 50%
  • As job descriptions cannot be exhaustive, the position holder may be required to undertake other duties that are broadly in line with the above key responsibilities.

    Skills and Competencies

    • • Minimum Qualifications:
      • Degree (BA) in business administration or relevant discipline or equivalent relevant work experienceKnowledge, Skills & Abilities:
      • 6+ years experience in an office administration capacity, preferably in a multi-cultural environment
      • Outstanding written and oral communication skills in English; fluency in Arabic required
      • Good understanding of office administration practices and contract negotiation
      • Understanding of local labour laws.
      • Experience and knowledge of HR practices, including recruitment, hiring, and salary and benefits administration.
      • Must be able to demonstrate sound judgment and initiative with little guidance.
      • Ability to deal with matters on strict confidentiality
      • Prior experience in meeting/event planning and travel logistics
      • Proficiency in relevant computer applications (spreadsheet, database, accounting operations software, project management software, presentation software)
      • Ability to prioritize multiple tasks at the same time, work effectively under pressure and meet deadlines
      • Strong confidentiality ethic, demonstrate flexibility, and versatility in adjusting to changing environments and requirements as necessary
      • Demonstrated high-level interpersonal and cross-cultural skills including the ability to build collaborative relationships internally and externally with sensitivity to cultural, ethnic, social and political issues.Behavioral Competencies
      • Working with People: The ability to respect the views and contributions of other team members; shows empathy, listens, supports; consults others and shares information and expertise, builds team spirit and adapts to the team.
      • Flexibility: The ability to adapt to changing circumstances and priorities, to tolerate ambiguity, to adapt personal style to different people and situations.
      • Drive for Results and Efficiency: The ability to set quality standards, monitor and maintain quality of work, and set goals to achieve continuous improvement.
      • Relationship Management: The ability to manage interactions, to provide service and to support the organization while building an effective internal and external network.
      • Leadership and Navigation: The ability to manage and contribute to initiatives and processes within the organization while making progress toward change and continuous improvement.
      • Communication: The ability to effectively exchange information with others, to effectively deliver critical information, to gather information and communicate with others.
      • Global and Cultural Effectiveness: The ability to value and consider the perspectives and backgrounds of all parties and be able to work cross-culturally.
      • Ethical Practice: The ability to integrate Search vision, mission and core values, integrity and accountability throughout all organizational and business practices.
      • Business Acumen: The ability to understand and apply information to contribute to the organization's strategic plan. Application closes on December 30, 2023As job descriptions cannot be exhaustive, the position holder may be required to undertake other duties that are broadly in line with the above key responsibilities. Only applicants invited for an interview will be contacted. No phone calls, please. Please see our website www.sfcg.org for full details of our work. All Search Employees must adhere to the values: Collaboration- Audacity - Tenacity - Empathy - Results. In accordance with these values, Search enforces compliance with the Code of Conduct and related policies on Anti Workplace Harassment, Protection from Exploitation and Abuse, Child Safeguarding, Conflict of Interest, and Anti-fraud. Search is committed to safeguarding the interests, rights, and well-being of children, youth, and vulnerable adults with whom it is in contact and to conducting its programs and operations in a manner that is safe for children, youth, and vulnerable adults. Search for Common Ground does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. View our code of conduct here and our privacy policy here.Les descriptifs de pouvant ne pouvant être exhaustifs, le titulaire du poste pourra être amené à entreprendre d'autres tâches qui correspondent globalement aux responsabilités clés ci-dessus. Seuls les candidats invités à un entretien seront contactés. Pas d'appels téléphoniques s'il vous plaît. Veuillez consulter notre site Web www.sfcg.org pour tous les détails de notre mission.Tous les employés de Search doivent adhérer aux valeurs de Search : Collaboration- Audace - Ténacité - Empathie - Résultats. Conformément à ces valeurs, Search fait respecter le code de conduite et les politiques connexes sur la lutte contre le harcèlement au travail, la protection contre l'exploitation et les abus, la protection des enfants, les conflits d'intérêts et la lutte contre la fraude. Search s'engage à préserver les intérêts, les droits et le bien-être des enfants, des jeunes et des adultes vulnérables avec lesquels elle est en contact et à mener ses programmes et ses opérations d'une manière qui soit sûre pour les enfants, les jeunes et les adultes vulnérables.Search for Common Ground ne fait pas et ne doit pas faire de discrimination fondée sur la race, la couleur, la religion (croyance), le sexe, l'expression de genre, l'âge, l'origine nationale (ascendance), le handicap, l'état matrimonial, l'orientation sexuelle ou le statut militaire, dans aucune de ses activités ou opérations.Consultez notre code de conduite ici et notre politique de confidentialité ici.Dado que la descripción de funciones no puede ser exhaustiva, el titular del puesto puede tener que realizar otras tareas que coinciden en líneas generales con las responsabilidades clave mencionadas.Sólo se contactará con los candidatos invitados a una entrevista. Se agradece no recibir llamadas telefónicas. Consulte nuestro sitio web www.sfcg.org para conocer todos los detalles de nuestro trabajo. Todos los empleados de Search deben adherirse a los valores de la organización: Colaboración - Audacia - Tenacidad - Empatía - Resultados. De acuerdo con estos valores, Search hace cumplir el Código de Conducta y las políticas relacionadas con luchar contra el acoso en el lugar de trabajo, la protección contra la explotación y el abuso, la protección de la infancia, los conflictos de intereses y la lucha contra el fraude. Search se compromete a salvaguardar los intereses, derechos y bienestar de los niños, jóvenes y adultos vulnerables con los que está en contacto y a llevar a cabo sus programas y operaciones de una manera que sea segura para los niños, jóvenes y adultos vulnerables. Search for Common Ground no discrimina ni discriminará por motivos de raza, color, religión (credo), género, expresión de género, edad, origen nacional (ascendencia), discapacidad, estado civil, orientación sexual o condición militar, en ninguna de sus actividades u operaciones. Consulte nuestro código de conducta aquí y nuestra política de privacidad aquí.