Aden Project Assistant (Liaisons) G4

Applications are welcome from only internal candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
  Context

Under the overall supervision of the Chief of Mission and the direct supervision of the Head of Sub Office Aden, the Liaison Assistant supports the Liaison Unit with administrative and logistical support.

1. Under the guidance of the Head of Sub Office Aden, assist with administrative work; ensuring that original and copies of official documents are appropriately drafted, disseminated (referencing and tracking) and shared on common IOM Yemen mission platforms.
2. Support in reviewing Liaison Unit external communication follows mission standards for both protocols and style in coordination with the Translation Assistant. 
3. Work closely with the Program Support and Resource Management Units to maintain correspondence with authorities.
4. Support administrative, programmatic and operational units on tasks requiring clearance or coordination with authorities. 
5. Update and maintain the Liaison Unit action matrix and share weekly to follow up with relevant IOM team members and authorities.
6. In coordination with the senior management, support with attending and notating relevant meetings, ensuring that draft notes are appropriately disseminated and stored.
7. Assist with interpretation when necessary or for sensitive meetings with authorities.
8. Perform any other tasks as required.  Education
   • Bachelor’s degree in business law, political science, Translation, English Literature with two years of relevant experience; or
   • High School Diploma with four years of relevant professional experience Accredited Universities are those listed in the UNESCO World Higher Education Database.   Experience
     • Experience liaising with governments and other related areas, preferably within the United Nations or International Humanitarian Organizations.
     • Demonstrated ability to maintain accuracy and confidentiality in performing responsibilities. 
     • Reporting skills.
     • Ability to pay close attention to details and work with minimal supervision. 
     • Excellent computer skills especially Ms Office and SAP.
     • Strong interpersonal skills
     • Ability to work effectively and harmoniously within a team.   Languages

       For this position, fluency in English and Arabic is required (oral and written).

       IOM’s official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.   Required Competencies   IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.   Values - all IOM staff members must abide by and demonstrate these three values:
     • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
   • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
9. Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.