Under the direct supervision of the Senior Project Associate and in close coordination with the Head of Programmes, the Project Assistant ย will play an active role in delivering legal information, procedural guidance, and direct support to individuals seeking asylum. The position is based in Bucharest, Romania.
Assist with the identification, registration, and enrolment of beneficiaries. ย Participate in informationย activities for migrants. Maintain regular communication with beneficiaries, community representatives, and local authorities to address emerging needs and challenges. ย Participate in legal information sessions to beneficiaries covering the asylum process, rights and responsibilities, key deadlines, and available legal remedies. Offer one-on-one legal information sessions ย to asylum seekers, including guidance on documentation, preparation for asylum interviews, and procedural steps. Support beneficiaries in gathering and organizing relevant documentation (e.g., identity documents, affidavits, supporting evidence) for their asylum applications. Support the project team in organizing socio-cultural activities. Coordinate with colleagues, departments, and external stakeholders, in close consultation with the supervisor. Refer beneficiaries to qualified legal service providers or legal representatives when necessary. Compile and share regular progress updates, and promptly flag implementation challenges. Maintain secure, confidential, and organized case files and documentation. Work collaboratively with protection and case management teams to ensure comprehensive support for beneficiaries. Record and maintain accurate beneficiary case files in line with IOM data protection standards, ensuring timely updates and proper archiving as the beneficiary's situation evolves. Perform any other duties as may be assigned.EDUCATION
EXPERIENCE
Prior working experience with international humanitarian organizations, non-government or government institutions in a multi-cultural settings is an advantage. Experience in working with migrants, refugees, victims of trafficking and other vulnerable groups. Experience working in large teams that requires a very good coordination and distribution of responsibilities.SKILLS
Proficient in computer applications such as Word, Excel, and Internet Strong interpersonal and communication skills Attention to detail, ability to organize paperwork in a methodological way. Discreet and beneficiary-orientated, patient and willingness to learn new things. Problem-solving skills IOMโs official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments. ย Required Competencies ย IOMโs competency framework can be found at this link. Competencies will be assessed during the selection process. ย Values - all IOM staff members must abide by and demonstrate these three values: Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion. Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct. Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges. Courage: Demonstrates willingness to take a stand on issues of importance. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies โ behavioural indicators (Level 1) Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes. Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate. Accountability: Takes ownership for achieving the Organizationโs priorities and assumes responsibility for own actions and delegated work. Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way. ย Notes Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application. For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies