Description
Heifer International is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with a disability.
FUNCTION
Accountable to provide substantive support for accounting aspects of the Heifer Country Office. Accountable for the maintenance of accounting-related systems. Accountable to implement accepted methods of accounting and assure proper internal controls and perform guided assessments of controls related to financial activities, reporting and compliance. Accountable to apply critical thinking to manage the business of the Country Office, in a face-paced, ever-changing environment. Accountable to apply and reinforce general accounting standards and Heifer's policies and procedures. The incumbent will equally be in charge of processing the country program payroll as well as oversee procurement and administration functions for the country program.
ESSENTIAL CHARACTER TRAITS
Financial Acumen; Tech Savvy; Action oriented; Plans and aligns; Optimizes work processes; Ensures accountability; Drives results; Collaborates; Communicates effectively; Courage; Instills trust
RESPONSIBILITIES & DELIVERABLES
A. Project Financial Management and Monitoring of Project Budgets (30%)
Ensure financial transactions are input into Agresso system on daily basis and completed by the 3rd of subsequent month to facilitate timely internal and external reporting.Ensure that all finance documents are duly approved and filed as per the policy.Work closely with the Finance Manager to ensure project transactions are completed before 10th of the following month so that project monthly reports are properly generated.Maintain project petty cash float in line with Pettycash management controls and policy.Facilitate timely and accurate registration of transactions in Agresso on daily basis.Scan vouchers and support documents as required by Heifer Accounting Policies Procedures (APPs) on daily basis and upload of scanned financial documents into Agresso.File financial documents appropriately in the relevant month when posted in Agresso.Submit weekly report to the supervisor on status of document archiving in Agresso.C. Facilitate Project Logistics i.e., internal & external travel arrangements for staff/donors/partners efficiently. (15%)
Participate in organizing donor financial records, and ensure internal controls are maintained.Support project logistics for staff and visitors including issuance of LPOs to respective vendors.D. Participate in Risk Management (15 %)
Ensure that Heifer Financial policies are always adhered to. Ensure that all payments and commitments are in line with Heifer policies and properly approved by relevant authorities.Support in maintaining sound financial management systems, and provide administration support to project on a daily basis.Ensure that all payments are fully supported and approved appropriately i.e., field trip reports, LPOs.In cases of suppliers, ensure that the relevant procurement processes are always adhered to where necessary.Participate in Implementing global procurement policies.E. May perform other job-related duties as assigned by the Project Manager.
Minimum Requirements
Bachelorโs degree or equivalent in Finance or Accounting or a related field, plus four (5) years of related experience. ZICA Finalist or ACCA, NGO experience and experience with grants and donor financial reporting. Other job-related education and/or experience may be substituted for all or part of these requirements.Preferred Requirements
Experience in a donor-funded development environment with compliance requirements of institutional funders.Most Critical Proficiencies
Knowledge of the NGO business sector; Knowledge of institutional funders for international development, a plus.Ability to navigate financial and non-financial data gathering and analytics; technically adept with the ability to quickly learn and maximize usage of technology and software; effective use of Microsoft Office Suite with intermediate skill in MS Excel.Practical knowledge of the local countryโs generally accepted accounting principles and fiscal statutes.Experience with accounting systems. Knowledge with Agresso will be an added advantageExcellent interpersonal skills with the ability to work cooperatively, tactfully, and diplomatically with a culturally diverse group of people.Ability to maintain confidentiality.Motivated to work with minimal supervision.Demonstrate a high degree of integrity.Ability and willingness to work with a flexible schedule.Sensitivity in working with multiple cultures and beliefs, and to gender equity.Essential Job Functions and Physical Demands
Ability to work under pressure, perform multiple tasks and manage consistently competing priorities, comfortable in rapidly changing environment. Must be flexible and able to improvise to handle a variety of situations.Ability to effectively train individuals and teams using participatory methodologies.Ability to work with delicate personnel situations and to maintain confidentiality.Ability to maintain close relationships and work with team members from a distance and with limited opportunity for personal interaction.Constant sitting and working at a computer for extended periods of time.Constant face-to-face, electronic and telephone communication with colleagues and the general public.Ability to prepare documents and other materials in a well-designed and attractive format, with attention to detailWillingness and ability to work outside of normal business hours.Ability and willingness to travel both domestically and internationally.Adequate physical condition necessary to travel to project sites in rural areas.