Accounting Assistant (temporary)

Org. Setting and ReportingThis position is located in the Billing and Clearing Unit (BCU), Accounts Section (AS), Financial Resources Management Service (FRMS), Division for Management (DM, United Nations Office at Vienna (UNOV) and United Nations Office on Drugs and Crime (UNODC), in Vienna, Austria. The incumbent will report to the Supervisor (Finance Officer) of the Team. For more information on UNOV, please visit the website www.unov.org ResponsibilitiesThe incumbent will perform the following specific duties: • Record and reconcile more complex accounting transactions. • Examine and record financial transactions of Field Offices/Headquarters/other UN organisations. • Reconcile more complex bank accounts in various currencies including inter-agency payment accounts. • Assist in the processing of payments to governments and vendors for good and services, interagency payments. This includes, amongst other things, calculating, inputting, and checking payments for correctness and communicating discrepancies to supervisors. • Draft/prepare memoranda and other communications to various offices, departments and field offices. • Respond to queries from staff members and third parties. • Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. • Assist with visualizations and updating information material such as web pages or brochures. • Perform other work-related duties as may be required. CompetenciesProfessionalism: Has knowledge of the Organization’s financial rules and regulations as well as accounting policies and practices. Is able to maintain accurate records, interpret and analyse a wide variety of data. Is able to identify and resolve data discrepancies and other problems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Has the ability to perform analysis, modelling and interpretation of data in support of decision-making. Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. EducationHigh school diploma or equivalent is required. Job - Specific QualificationNot available. Work ExperienceA minimum of five years of experience in accounting, finance or related area is required. The minimum years of relevant experience is reduced to 3 for candidates who possess a first-level university degree or higher. Of the minimum years, two years in accounting functions is required. Experience in Microsoft Excel and Word are required. IPSAS/IFRS experience is required. Relevant work experience within the United Nations Common System or similar international organization is desirable. Experience with finance modules of Enterprise Resources Planning (ERP) systems is desirable. Experience with SAP or Umoja system is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this job opening, English is required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).