Accountant

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 85 years, and are now active in more than 80 countries.

JOB PURPOSE:

The Accountant roles are to oversee agreements, reporting and accountability standards of partner NGOs, ensure accuracy of accounting transactions and month-end closing, and coordinate with banks for related matters. S/he will build the capacity of partners through support, coaching, and recommendations including ensuring Plan policies and donor requirement compliance for particular projects implemented by the partners.

Core role and responsibilities:

Overal:

• Checks completeness and correctness of financial supporting documents for voucher and liquidation reports as per Plan International financial protocols and policies.
• Verify accounting entries GL/WBS for grant transaction record, and maintain SAP system on Finance Module for month end closed
• Month end closing process reconciliation Trial Balance, such as bank reconciliation, Accounts Receivables, Accounts Payable, Withholding tax, Staff Advance, etc.
• Prepare month end checklists report with subsidiary ledger and explanation support month end uploading.
• Support Finance Assistant, verify payment and advise staff to solve any issues related to payment transactions.
• Coordinate with relevant persons to clear pending issue or any adjustment.
• Advance control, to ensure that advance and clearing in accordance with the policy.
• Document control, to ensure that all payment voucher, journal voucher attached supporting document, and filling every month.
• Prepare payment to partners, communities, and government agency.
• Review support documents of partners with feedbacks, and alert Finance Manager of any suspected fraud.
• Track fund transfers to partners, clear unliquidated advance in SAP system.
• Track partner monthly/final reports to ensure timely submission and follow up any late cases.
• Review of monthly financial reports and support documents of partners.
• Follow up and clarify any issues on partner reports or support documents.
• Prepare monthly partner advance breakdown for month end closing, control liquidation advances to partners.
• Prepare Partner summary report submit to CMT on 15th of each month.
• Responsible for external auditors in the audit of grant, ensure audit requirements are satisfactorily completed/submitted to the auditors.
• Intercompany recharge OUT; Coordinate with APAC/NO to send out intercompany recharge before monthly cut offs with proper issuance of IC forms.
• Intercompany recharge IN; bookkeeping incoming intercompany recharge from other offices after verification details, documents attached and approval.
• Prepare journal voucher with supporting documents on IC form for any adjustment.
• Prepare invoice lists with scanned documents to NOs, and record income from NOs,
• Maintain cash flow management and monthly fund request.
• Upload monthly fund request to Business Planning and Consolidation (BCP) as Global Hub schedule.
• Provide monthly cash flow forecast and upload into BPC
• Coordinate with banks for all related bank business, e.g., prepare documents for adding or cancelling the authorities, support team on any issues on bank process.
• Support team on internal and external auditing.
• Support CO Finance Manager preparing an annual budget workbook.
• Tasks assigned by CO Finance Manager

  ENTRY QUALIFICATIONS, SKILLS & EXPERIENCE:

  Essential

  • • University Degree or equivalent on Finance or Accountancy
    • 3-5 years worked in Accounting and Finance field
    • Direct experience as Accountant and on SAP system
    • Experienced in field internal audit is advantage
    • Good Computer operation on Microsoft office
    • Good in English both writing and speaking

      Skills

      • Analytical & Problem solving