A GRANT AND REPORTING COORDINATOR

Votre environnement de travail

In mid 2021, ACF decided to open a full structured mission in Mozambique and start its activities following the findings of an initial scoping mission in October/November 2020 and a rapid informal information gathering in May 2021 for nutrition. This strategy is based on these results, plus the information gathered through ACF field presence and cluster’s participation since early 2021.

Humanitarian needs among conflict-affected populations in Cabo Delgado are wide-ranging and span all of ACF’s core sectors of expertise, including Food Security & Livelihoods, Nutrition & Health and WASH, which have been prioritized as part of our emergency strategy in partnership with local and international NGOs already present in Cabo Delgado to support the emergency response in the area. In light of the rapidly changing context, the humanitarian needs and ACF’s expertise, the geographic area of intervention will focus on H2R (Hard to Reach) areas comprising Mueda and Macomia, with complementarity in districts with higher needs and population movements.

The mission currently employs 7 international and 65 national staff working from Pemba and Mueda. ACF is exploring new areas of intervention to best address the needs of the population.

We are looking for a Grant and Reporting Coordinator based in Pemba, to follow up on funding opportunities, proposal development and the overall donors and partners activities from a grants perspective.

Votre poste et vos responsabilités

Under the supervision of the Deputy Country Director - Programmes, you will be in charge of the overall donors activities and elaboration of donors documents in order to ensure the quality of relationship with donors and partners and the respect of reporting deadlines.

As part of this role, your missions will be to :

• Contribute to the development of the mission strategy in relation with the Deputy Country Representative
  • Participate in the research of donor funding opportunities
  • Contribute to the alliances and strategic partnership development, consortium building and strengthen ACF’s positioning as key humanitarian and development actor
  • Communicate and train about funding opportunities and donors
  • Participate in the drafting and preparation of concept notes and full proposals
  • Monitor and improve the quality of concept notes, proposals, project amendment requests, and any other official grant-related documents to be shared with the donors
    • Ensure Grants and reporting management
      • Coordinate the grants and reporting management of the CO
      • Ensure an internal kick off meeting takes place with all departments for each project, jointly with the CD or the technical referent
      • Ensure that country office staff and partners knows donors’ rules and guidelines and ACF commitments towards donors before the start of the project and organize any webinar/training if needed
      • Ensure all grants reporting deadlines tracking sheets are updated
      • Liaise with Head office Functional Manager on the grants reporting monitoring
      • Send out timely reminders on the grants reporting, provide reporting template to the team and ensure the review process is followed
      • Ensure the quality of the reporting meets the required standards and checking that narrative, financial and annex documents are consistent and aligned in terms of figures, information, etc. before submission to donors
        • Advise and train field teams in the preparation of documents to be prepared for donors, and internal reporting and monitoring documents
          • Raise awareness and training field teams on donor reporting, guidelines and compliance with both donor and ACF requirements, PCM (Project Cycle Management) where deemed necessary
          • Participate in the kick-off and close-out meetings in conjunction with the Head of departments, CD, Field Coordinator/s and Programme Managers to present the donor rules, reporting formats and deadlines
            • Organise the production and follow-up of documents for donors and internal reporting and monitoring documents

              Votre profil

              You hold a diploma of studies related to humanities or social sciences, or other relevant fields, with an academic exposure to grants management, program management and/or monitoring and evaluation.

              You have a proven experience of copy-writing and editing articles, reports and presentations, as well as a previous experience in the non-profit sector and understanding of the humanitarian coordination system.

              You know well donor and institutional funding mechanisms.

              📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

              ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

              You have the ability to work in a dynamic, multicultural environment, to work under stress and to meet tight deadlines.

              You learn fast, are resourceful and able to take on a challenge and try new approaches.

              You are meticulous and organised, and particularly attentive to detail.

              You are a proactive team player with the ability to think and work independently.

              You are an excellent communicator who shares ideas and discusses solutions, and you are also a critical thinker who identifies problems and proposes solutions.

              You have a good working knowledge of Microsoft Office (Word, PowerPoint and Excel).

              You have a very good command of English and French, both spoken and written, and knowledge of Portuguese or Spanish languages.

              Vos conditions d’emploi

              • Fixed term contract under French legislation: 12 months
                • Monthly gross salary from 2597 to 2968€ upon experience
                  • Reimbursement of the pension insurance for non-French citizens: 16% of the gross monthly salary
                    • Annual salary increase: 6% increase after and each 12 months of continuous contract
                      • Monthly per diem and living allowance: 622€ net, field paid
                        • Monthly country allowance: 150€
                          • Child allowance: 1500€ per year per child present in the country of origin (maximum 6000€/year)
                            • Transportation and accommodation: Coverage of transportation costs and guest house
                              • Medical coverage: ACF covers 100% of the social security, health insurance, and repatriation insurance agreement fees.
                                • Salary sustainment measures (sickness, paternity, maternity)
                                  • Leaves and RnR: 25 days of paid leaves per year, 20 RnR per year, airfare reimbursement with a ceiling to get to the chosen break destination, and 215 € for each RnR period
                                    • Accompaniment and trainings:
                                      • Follow-up and support for career development
                                      • Free and unlimited access to the certifying e-learning platform Crossknowledge ©
                                        • Field visits in other districts

                                          
                                          ACF is committed to people with disabilities and actively fights against all forms of discrimination.

                                          Pourquoi nous rejoindre ?

                                          Pemba is a port city in Mozambique. It is the capital of the province of Cabo Delgado and lies on a peninsula in Pemba Bay. The town was founded by the Niassa Company in 1904 as Porto Amélia, after the Queen of Portugal, at the peninsula's northwestern tip and has grown around a port. The city is renowned for its Portuguese colonial architecture. It was renamed Pemba at the end of Portuguese rule, in 1975. The city's inhabitants are primarily Swahili, Makondes, Macuas and Mwanis. Local languages that are spoken are Kimwani and Macua, although Portuguese is widespread. The guest houses are in Abubakar compound, on a side street next to Wimbi beach. Each house has a kitchenette, living room, and two bedrooms each one has its own bathroom. All the houses are equipped with an air conditioner. A generator and water pump ensure water or electricity shortages/breakdown.