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Under the overall supervision of the Chief of Mission/Project Manager, with the direct supervision of the Project Coordinator and with close coordination with the project team and Head of Resources Management (RM) and RM Unit staff, the Project Associate will assist implementation of project activities within the EU funded project โIndividual measure to strengthen Integrated Border Management capacities in Montenegroโ and โIndividual measure to strengthen Integrated Border Management capacities in Montenegro IIโ in line with IOM policies and procedures and donor requirements.
The main responsibilities will include but not limited to the following activities:
- Assist in the implementation and monitoring of project activities.ย
- Retrieve, compile, summarize, analyse, and present information/data on specific project topics.
- Monitor budget; verify availability of funds; obtain necessary approval and update budget related information.ย
- Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
- Draft status reports, identifying shortfalls in delivery, bring them to the attention of the supervisor and suggest remedial actions.
- Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, presentation and other forms of documentation.ย
- Respond to complex information requests and inquiries; set up and maintain files/records; organize meetings, workshops and training sessions;ย
- Participate in meetings and conferences; assist in coordinating implementation activities withย local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project.ย
- Assist in monitoring work of implementing partners and report non-compliances to the supervisor.
- Support visibility and communication activities in line with Donorโs and IOMโs requirements and rules.
- Provides guidance to new/junior staff.ย
- Perform other related duties as assigned.
Required Qualifications and Experience
Education
- High School diploma with five years of relevant experience; or,
- Bachelorโs degree in political or social sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with three years of relevant professional experience.
Experience
- Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;
- Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and
- Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.ย
Skills
- In depth knowledge of the broad range of migration related subject areas dealt with by the Organization;
- Knowledge of UN and bilateral donor programming; and
- Knowledge of financial rules and regulations.
Languages
- Required fluent written/oral knowledge of English and Montenegrin language;
Competencies
The incumbent is expected to demonstrate the following values and competencies:
Values - all IOM staff members must abide by and demonstrate these five values:
- Inclusion and respect for diversity: respects and promotes individual and cultural differences;
encourages diversity and inclusion wherever possible. - Integrity and transparency: maintains high ethical standards and acts in a manner consistent with
organizational principles/rules and standards of conduct. - Professionalism: demonstrates ability to work in a composed, competent and committed manner and
exercises careful judgment in meeting day-to-day challenges. - Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies โ behavioural indicators level 2
- Teamwork: develops and promotes effective collaboration within and across units to achieve shared
goals and optimize results. - Delivering results: produces and delivers quality results in a service-oriented and timely manner; is
action oriented and committed to achieving agreed outcomes. - Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
- Accountability: takes ownership for achieving the Organization's priorities and assumes responsibility
for own action and delegated work. - Communication: encourages and contributes to clear and open communication; explains complex
matters in an informative, inspiring and motivational way.Notes
- Any offer made to the candidate in relation to this Vacancy Notice is subject to funding confirmation.
- Required fluent written/oral knowledge of English and Montenegrin language;
- Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable, and security clearances. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of vaccination against COVID-19.ย
- IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
- People with disabilities are encouraged to apply and reasonable accommodation is available throughout the recruitment, hiring and employment cycle, in accordance with IOM procedures.
- This post is subject to local recruitment. Moreover, Montenegro nationals/citizens and persons holding a valid residence and work permit for Montenegro will be eligible for consideration.