VN 017/2025 Sr. Supply Chain Associate (Procurement)

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Under the overall supervision of the Head, Manila Supply Chain Unit, direct supervision of National Supply Chain Officer and in coordination with the Medical Experts, the successful candidate will provide assistance in the procurement of medical supplies and equipment for the Migration Health Division (MHD) Operations worldwide including the Manila Administrative Centre (MAC).

GLOBAL PROCUREMENT

1. Participate in the creation, maintenance, and enforce medical procurement guidelines in cooperation with MHD HQ, to standardize, streamline and facilitate procurement of medical supplies and equipment for MHD Operations worldwide.
2. Assist Unit Head and Team Lead in managing and ensuring effective controls and processes are in place to ensure completeness, accuracy, and timeliness of procurement transactions by MSCU procurement staff for Field Missions.
3. Plan and facilitate procurement actions for assigned projects for global, regional and country Mission requirements, most of which are highly complex: a) Review, record and prioritize purchasing requests, obtain additional information and or documentation as required, provide assistance to requisitioners in preparing scope of work and specifications of goods and services; b) Prepare and finalize Source Selection Plan for complex purchases; c) Post tender requirement in the IOM and UNGM websites for formal solicitations; d) Produce tender documents (e.g. Invitation to bids, Request for Proposals and Request for Quotations) based on the nature of the requirements and cost of procurement involved.
4. Compile and present procurement data for presentations and/or report monitoring: a) Follow up with sections to expedite the process of technical evaluation; b) Submit upon initial screening technical proposals to the requisitioner or the BEAC for technical evaluation; c) Prepare and analyse abstracts of offers and compile data contained in quotations, proposals and bids to determine which vendor could deliver the required goods/services at the best terms and lowest costs possible; d) Prepare presentations for review and clearance by the MSCU Head and present to MSCU Compliance Review in respect of all proposed contract awards exceeding the MSCU’s authority, and obtain recommendation for approval from the MAC Director .
5. Draft and issue Contracts; and post-award financial management a) Draft Purchase Orders, Supply and Service Contracts, Lease Agreements, Amendment to the Contracts and POs, Prepare Statement of Awards, Ensure that Contracts/PO are timely renewed; b) Resolve issues/problems related to delivered goods / rendered services, including discrepancies between contracts/purchase orders and articles received; prepare, sign and return to vendor forms for unacceptable services and/or goods received; c) Monitor POs and contracts including follow up actions and follow up for timely delivery of goods and services. Raise Change Order if required; d) Liaise permanently with the rest of the Procurement Units in order to ensure that contracts/ purchase orders are timely renewed; and follow up with requisitioner for completeness and submission of vendor performance report after completion of the order / contract and take appropriate action; e) Maintain relevant internal database and files, keeps track of any contractual agreements and informs respective contract management officials and end users of contractual rights and obligations, monitor deadlines (e.g. delivery dates, expiry dates, renewal dates, etc.) taking appropriate and timely action to ensure timely delivery.
6. Work in coordination with HQ MHD, and thematic specialists, for providing operational procurement, logistic and emergency support on critical healthcare requirements. 
7. Provide assistance to field missions on shipping methods and services, risk and costs for domestic and international shipments.
8. In coordination with the MSCU Head and Team Lead, establish and manage Global Long Term Agreements on Healthcare Requirements to achieve best value for money and procurement lead-time efficiency. 
9. In coordination with the MSCU Head and Team Lead, liaise with UN and humanitarian agencies on collaborative tenders. 
10. Build, manage, and review global vendor list with their qualifications and compliance to business needs through market research, participation on exhibits and collaboration with UN and other humanitarian agencies
11. Undergo duty travel (TDY) for field mission’s procurement assistance.

    OTHER TASKS

    1. Coordinate with MHD Procurement.
    2. Seek clarification and/or obtain documents from suppliers/vendors if required in the technical evaluation. 
    3. Assist in the review of technical proposals of vendors (e.g. LTA proposals) from a cost-benefit analysis perspective.
    4. Prepare procurement monitoring reports and documents as required.
    5. Prepare Request for Payment for submission to Accounts Payable Unit for timely processing of payment to vendors.
    6. Perform other related duties as may be required.

       EDUCATION

       • University degree in Business Administration, Procurement and Supply, Management or a related field from an accredited academic institution with four years relevant professional experience in procurement and logistics, international vendor sourcing and contract negotiation of which one year experience in UN system or multi-national organization; or
       • Completed High School/Secondary education with six years of relevant professional experience.

         Accredited Universities are those listed in the UNESCO World Higher Education Database.

         EXPERIENCE

         • A minimum of four years of progressively responsible professional experience in procurement, administrative services or related area is required.
         • At least three years of professional experience in procurement, contract management, or a related area, within the UN common system or in an international public organization, is desirable.
         • Experience working with an ERP system in the area of purchasing and/or supply chain is desirable.
         • A professional certification by an internationally recognized procurement certification authority such as CIPS (level 2 certificate or equivalent) is desirable.

           SKILLS

           📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

           ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

           • Proficiency in SAP, MS Office applications such as Word and Excel; knowledge of other applications such as, PowerPoint and Visio will be helpful.
           • Excellent organizational skills with the ability to manage multiple tasks simultaneously under time constraints, accurate and detail oriented.
           • Team player; ability to work effectively with different levels within and outside the organization and with colleagues from varied cultures and professional backgrounds.

             Required Competencies

             IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

              

             Values - all IOM staff members must abide by and demonstrate these three values:

           • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
         • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
       • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
    7. Courage: Demonstrates willingness to take a stand on issues of importance.
12. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

    Core Competencies – behavioural indicators (Level 1)

13. Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Notes

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies