We are seeking a Training Program Administrator for a 2-year-regular position (renewable) to work within the Training & Capacity Strengthening Department at the International Vaccine Institute in Seoul, Korea. (Duty station: Seoul, Korea)
Job Description
This job is responsible for providing overall planning and execution of training programs within the IVI Training & Capacity Strengthening (TCS) team including GTH-B training program to ensure efficient program implementation.
Key Roles & Responsibilities
1. Training program planning administration
Provide budget justification for training program proposal, while preparing financial reports in compliance with policies and guidelines Provide support in preparing proposal and legal documentation (eg, MOU, service agreement, contract etc) utilizing standard templates. Support internal approval of legal documentation. Provide support in managing sub-awards, sub-contracts, collaboration and other vendors Communicate with Finance for program initiation and closing
2. Training program financial administration
Maintain approved and updated training program budgets to facilitate ongoing financial analysis Prepare financial reports in accordance with IVI and/or sponsor templates and guidelines Support preparation of budget and expenditure projections, if needed Provide support in planning, monitoring and validating resource (FTE & external) utilization, if needed Monitor and validate individual training program cost expenditures, analyze financial status, and advise TCS training operation team members on funding execution Monitor the financial activity in the program team in compliance with internal guidelines and government
3. Training program logistical support
Interact and communicate with collaborators and collaborating organizations as required Provide logistics support in procurement for the program in accordance with institutional policies Provide logistic/administrative support in arranging meetings, trainings, incoming visits, etc. Coordinate and support disbursement of training program funds Support preparation of periodic (as required) reports for donor organizations according to specification Assist in the submission of reports as requested Engage with updating, prioritizing, and following up the report Communicate with internal and external stakeholders regarding selection process and criteria for LMICs manufacturers for on-site consultation Support for the preparation of on-site training and consultation activities Assist with follow up activities after consultation and complete the report to donor organization
4. Partner engagement support
Interact and communicate with domestic and international participants of the training course for their inquiries and requests Provide administrative support in preparing business trip of foreign participants and external faculty Lead participants during the training period Support engagement of external collaborators and partner organizations requests Actively involve with training program related works internally and externally
5. Global Communication
Interact and communicate with domestic and international participants of the training course for their inquiries and requests Provide administrative support in preparing business trip of foreign participants and external faculty Lead participants during the training period
6. Other ad-hoc tasks
Provide support to IVI Training & Capacity Strengthening program as team required.
Job Requirements and Qualifications
1. Education Requirements
A Bachelorโs degree or Masterโs degree in science, education, public health, administration, finance, accounting, or business related field
2. Related Field Work Experience
Bachelorโs degree & 2 years of experience or Masterโs degree & 0+ years of experience in related field: education, administration, finance, accounting, planning, public health or project management
3. Technical and Professional Skills / Knowledge
Excellent skills in Microsoft Office and Hancom Office Excellent communication skills in dealing with senior external contacts Strong organizational skills; able to juggle multiple priorities Excellent inter-personal communication skills; professional presence Program/Project management skills are plus (including MS Project skill)
4. Key Competency
Client Orientation Communication Commitment to Continuous Learning