TEAM ASSISTANT

Org. Setting and ReportingThis position is located in the United Nations Peacekeeping Force in Cyprus, Nicosia. The incumbent will report to the Warehouse Supervisor or to his/her designate. Responsibilities-Provides general office support services to help ensure the smooth functioning of an organizational unit. Processes i-Need requests for the issuance of materials and prepares issue vouchers and related SAP documentation. -Assists the Warehouse Supervisor with receiving incoming deliveries, issuing goods, and ensuring proper documentation handling. -Ensures all incoming materials are correctly labeled and stored in designated warehouse locations; participates in periodic physical inventory counts. -Uses standard word processing package to produce a variety of routine correspondence, reports, tables, charts, graphs, etc., in accordance with institutional standards. -Proofreads written products for completeness and grammatical and typographical accuracy. -Maintains calendar/schedules; monitors changes and communicates relevant information to appropriate staff inside and outside the immediate work unit. -Reviews, records, routes and/or processes mail or other documents; gathers pertinent background material; tracks and monitors follow-up action as required. -Receives phone calls and visitors, and responds to routine inquiries and information requests, including drafting routine written responses, or routes to appropriate personnel for handling as required. -Maintains files (both paper and electronic) and databases for work unit. -Updates and maintains large distribution lists; assembles documents, reports and other materials for global dissemination, where possible using electronic formats; coordinates courier services. -Performs basic data entry and extraction functions. -Checks accuracy of simple calculations, coding, data, etc -Performs a variety of administrative duties (e.g. leave recording, meeting organization, reservations, office supply and equipment orders, etc.); including preparing and/or processing administrative requests/documents (e.g. travel requests, expense claims, vouchers, visa applications, etc.). -Photocopies/scanning a variety of documents and other materials. -Operates and maintains a variety of office equipment in the performance of basic office functions, e.g. photocopier, facsimile, printer, scanner, etc. -Delivers urgent mail/messages. -Operates a forklift to load and transport goods within the warehouse safely and efficiently. -Performs other duties as assigned. CompetenciesProfessionalism: Knowledge of general office and administrative support. Knowledge of administrative policies, processes and procedures. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client. EducationHigh school diploma or equivalent is required. Job - Specific QualificationA valid forklift operator license is desirable. Work ExperienceA minimum of 2 (two) years of progressive responsible experience in general office support or related area is required. A minimum of two (2) years of progressively responsible experience in logistics, supply chain management or warehouse operations is desirable. Experience with SAP or similar enterprise resource planning (ERP) system is desirable. Valid forklift operator license is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this job opening, English is required. Either Greek Modern or Turkish is desirable. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).