Team Assistant Job #: req33942 Organization: World Bank Sector: Administration/Office Support Grade: GB Term Duration:ย 2 years 0 months Recruitment Type: Local Recruitment Location: Port Moresby,Papua New Guinea Required Language(s): English Preferred Language(s): Tok Pisin Closing Date: 8/15/2025 (MM/DD/YYYY) at 11:59pm UTC
Description
Do you want to build a career that is truly worthwhile? Working at the World Bank Group provides a unique opportunity for you to help our clients solve their greatest development challenges. The World Bank Group is one of the largest sources of funding and knowledge for developing countries; a unique global partnership of five institutions dedicated to ending extreme poverty, increasing shared prosperity and promoting sustainable development. With 189 member countries and more than 120 offices worldwide, we work with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges. For more information, visit www.worldbank.org
VPU Context:ย
The World Bank's office in Port Moresby has around 47 staff, and is managed by a Divisional Director covering Papua New Guinea, Solomon Islands and Vanuatu.ย
The World Bankโs active projects in PNG include a broad range of investments focused on road maintenance and rehabilitation, water supply and sanitation, agriculture, urban youth employment, the energy sector, health, education, and access to jobs. In addition, the World Bank is providing analytical and advisory support to the government of PNG focused on Health, Education and Child Nutrition, Agri-Food System Transformation, Public Finance Review and PNG Poverty and Equity Assessment.ย
The Word Bank office in Port Moresby is seeking a dynamic candidate to join the team. The selected candidate will provide operational support to task teams delivering support to World Bank clients. Specifically:
Duties and accountabilities:
Operational support:
โข Provide support for preparation and implementation of World Bank projects and activities according to Bank procedures
โข Provide administrative support for procurement, payment processing, and contract management in line with World Bank policies.
โข Assist with travel arrangements for staff and visiting missions, including visa processing, ticketing, accommodation, and transport.
โข Organization of meetings, workshops, and events, including logistics, documentation, and coordination with vendors and participants.
โข Maintain office records, files ensuring accuracy, confidentiality, and compliance with World Bank procedures.
โข Draft routine correspondence, reports, and meeting minutes as required.
โข Ensure that the necessary clearances are obtained and forwarded in a timely manner to the Division Director for signature.
โข Perform reviews of project Statement of Expenses (SOE) to confirm the eligibility of expenses incurred.
โข Assist Task Team Leaders in getting support and guidance from World Bank Headquarters in Washington, Global Practice (GP), Resource Management (RM) and project processing and other issues.
โข Participate in project field missions as per the request of supervisor.
โข Perform other administrative tasks as assigned by the Country Manager or designated supervisor.
Time management:
โข Maintain and coordinate the office calendar, including scheduling meetings, appointments, and events for staff and visiting missions.
โข Proactively manage conflicting priorities and ensure optimal use of teams and meeting resources.
โข Track deadlines for key deliverables, follow up on outstanding tasks, and provide timely reminders to staff and management.
โข Assist in the development and monitoring of work plans for administrative and operational activities.
Logistic Planning and Data Management:
โข Liaise with vendors, service providers, and internal teams to ensure all logistical arrangements are in place and meet World Bank standards.
โข Prepare and process travel authorizations, expense claims, and related documentation in compliance with World Bank procedures.
โข Collect and input data provided by Task Team Leaders into the central database, including processing new project status reports.
โข Maintain up-to-date divisional project files (both paper and electronic) and retrieve data from various sources and compile these for use by the Division Director and/or the Country Management Unit (CMU)
โข Maintain a sector relevant database of contacts for PNG
โข Create and maintain standard distribution lists for each projectย
โข Maintain up-to-date filing system task team leaders (TTLs) based in/outside PNG related to correspondences and reports
โข Disseminate in a timely manner the internal and external distribution of correspondences to the concerned parties with the proper electronic filing
โข Ensure clear communication with clients in compliance with Bankโs guidelines
Selection Criteria
โข High school diploma with 5 years of relevant experience or equivalent combination of education and experience
โข Prior work experience in bi- or multi-lateral donor organizations in PNG highly desirable
โข Ability to quickly become proficient in using advanced functions of Bank standard computer applications and state-of-the-art software along with the WBโs record management and online filing procedures.
โข Effective time management and organizational skills and ability to produce high quality work under pressure.
โข Demonstrated initiative and resourcefulness.
โข Committed team player with demonstrated inter-personal skills and ability to work effectively in a multi-cultural environment.
โข Ability to draft routine correspondence and edit materials using proper grammar, punctuation and style.
โข Ability to follow through on team priorities in the absence of the team leader and respond to requests for information.
โข Ability to adapt to changing business needs by continuous learning/training.
WBG Culture Attributes:
1. Sense of Urgency โ Anticipating and quickly reacting to the needs of internal and external stakeholders.
2. Thoughtful Risk Taking โ Taking informed and thoughtful risks and making courageous decisions to push boundaries for greater impact.
3. Empowerment and Accountability โ Engaging with others in an empowered and accountable manner for impactful results.
World Bank Group Core Competencies
The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.
We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.
Learn more about working at theย World Bankย andย IFC, including our values and inspiring stories.