SVN-2025-12 Programme Support Assistant (Social Inclusion)

Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.
  Context
  Under the direct supervision of the Senior Project Associate (Social Inclusion & Integration), the Programme Support Assistant (Social Inclusion) will provide administrative, coordination, and technical support for the effective implementation of IOM Hungary’s social inclusion and integration programmes. The incumbent will assist with data management, stakeholder coordination, donor reporting inputs, and logistical arrangements, ensuring compliance with IOM policies and donor requirements.  

1. Assist in the implementation and monitoring of project activities. 
    
2. Retrieve, compile, summarize, analyse, and present information/data on specific project topics.
    
3. Monitor budget; verify availability of funds; obtain necessary approval and update budget related information. 
    
4. Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
    
5. Draft status reports, identifying shortfalls in delivery, bring them to the attention of the supervisor and suggest remedial actions.
    
6. Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, presentation and other forms of documentation. 
    
7. Respond to complex information requests and inquiries; set up and maintain files/records; organize meetings, workshops and training sessions.
    
8. Participate in meetings and conferences; assist in coordinating implementation activities with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the projects. 
    
9. Assist in monitoring work of implementing partners and report non-compliances to the supervisor.
    
10. Provides guidance/training to new/junior staff. 
     
11. Perform other related duties as assigned. Education
    • School diploma with four years of relevant experience; or,
    • Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with two years of relevant professional experience. Accredited Universities are those listed in the UNESCO World Higher Education Database.   Experience
      • Experience in social inclusion, community development, labour market integration, or refugee/migrant support programmes.
      • Familiarity with migrant rights, anti-discrimination policies, and social cohesion initiatives.
      • Previous experience with data collection, reporting, and database management.
      • Experience in liaising with government entities, NGOs, and private sector stakeholders.
      • Knowledge of IOM and UN social integration policies is an asset. Skills
        • Strong organizational and administrative skills, with attention to detail.
        • Ability to manage confidential and sensitive information appropriately.
        • Strong communication and interpersonal skills for stakeholder engagement.
        • Proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook).
        • Ability to work independently and as part of a team in a fast-paced environment. Languages
          • For this position, fluency in English and Hungarian is required (oral and written). IOM’s official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.   Required Competencies   IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.   Values - all IOM staff members must abide by and demonstrate these three values:
          • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
        • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
      • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
    • Courage: Demonstrates willingness to take a stand on issues of importance.
12. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies – behavioural indicators
13. Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.