Theย Building Efficient and Transparent Local Public Finance System in Bosnia and Herzegovina (BET โ PFM) project aims at strengthening the capacity of local governments in Bosnia and Herzegovina to manage public finances more efficiently and transparently, contributing to accelerating overall sustainable development of the country, in line with the countryโs SDG commitments and the relevant European Union requirements. The Project is part of the Public and Private Finance for Development (PPFD) project, financed by the Ministry of Finance of the Slovak Republic. The Project is planned for an overall duration of six years, with Phase I scheduled from December 2024 to December 2026 and the project budget amounting to USD 486,151.
The Project in BiH operates in 10 partner local governments[1]ย ย (LGs) and is structured around three intervention areas: (1) Asset management; (2) Revenue, expenditures, and internal controls; (3) Green and gender responsive public procurement. These interventions are geared towards achieving two distinct results: enhancing public finance policy design within local governments and supporting the adoption and implementation of these policies.ย
Under the third intervention area, in partnership with the BiH Public Procurement Agency (PPA) the Project will promote and pilot green and gender responsive public procurement (GGRP) practices in selected local governments, whichย will contribute to the implementation of the 2024โ2028 Public Procurement Strategy and the anticipated new Law on Public Procurement by enabling local authorities to integrate sustainability, gender equality, and inclusivity into their procurement processes.ย
To support the implementation of the activities under the third intervention area, the Sustainable Public Procurement Analysts will provide support to the Project team in coordinating, monitoring all aspects related to the GRPP pilot, including stakeholder engagement, technical assistance delivery and knowledge exchance with EU counterparts. ย
Travel expenses will be calculated separately based on number of field visits, in accordance with UNDP rules and regulations.โ
Scope of Workย
โโโโUnder the direct supervision of the BET-PFM Project Manager, the Sustainable Public Procurement Analyst will be responsible for the following functions:
Contribute to the implementation of activitiesrelated to Green and Gender responsive public procurement Provide support to the Project Manager in ensuring timely and effective implementation of activities in line with the work plan; Design a methodology for analyzing recent procurement practices in partner LGs; Conduct a comprehensive analysis of current public procurement practices in partner LGs through review of their tenders (e.g. for office/IT equipment, cleaning products, stationery); Identify opportunities for integrating green and gender criteria in tenders; Organize and coordinateย focus group discussions, consultations,ย field visits, workshops and other logistics arrangements as required by the project activities; Contribute to the preparation of lessons learned documents, communication materials, website updates, and other relevant publications; Coordinate the planning and organization of study visits to Slovakia for LG and PPA representatives, including all logistical and substantive arrangements; Prepare a user-friendly guidance document tailored to local government needs, outlining step-by-step instructions on integrating green and gender-responsive criteria into procurement processes; Regularly meet with the representatives of partner LGs to ensure good relations throughout the project's lifetime; Develop system and procedures to ensure continuous and accurate monitoring of the status of the projectโs activities in partner LGs.2. Technical support for piloting green and gender responsive public procurement in LGs
Provide ongoing technical support and mentorship to municipal procurement teams throughout the full procurement cycle (planning, tendering, evaluation, and award);ย Provide technical support to the municipal procurement teams in development of tender documentation, including technical specifications, award criteria, and contract clauses. Advise the LGs in addressing any challenges or issues that arise during tender publication, facilitating timely resolution and course correction as needed. Monitor progress and implementation of pilot procurements and provide follow-up support to ensure compliance with objectives and documentation of results; Facilitate peer exchange and learning sessions to promote knowledge sharing, collaboration, and capacity building among participating LGs.The incumbent may be required to perform other duties within their functional profile as deemed necessary for the successful implementation of the project and the overall functioning of the Office and the Organiza
3. Institutional Arrangement
Under the direct supervision of the BET-PFM Project Manager, the Sustainable Public Procurement Analyst will assume the responsibility of the above listed tasks, with due respect for UNDP rules and regulations and in accordance with the UNDP internal control framework;
4. Competencies Core ย Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvementsย Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexibleย Act with Determination:ย LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discriminationย
Cross-functional & Technicalย competencies Thematic Area Name Definition Business Direction & Strategy Negotiation and Influence Reach a common understanding/agreement,, persuade others, resolve points of difference through a dialogue, negotiate mutually acceptable solutions and create โwin-winโ situations. Business Direction & Strategy Effective decision making ย Take decision in a timely and efficient manner in line with oneโs authority, area of expertise and resources and take into consideration potential wider implications. Business Development Human-centered Design
Ability to develop solutions to problems by involving the human perspective in all steps of the problem-solving process.ย
Knowledge and understanding of human centred design principles and practices.
Business ManagementCommunication
Communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.
Ability to manage communications internally and externally, through media, social media and other appropriate channels.
Partnership management Relationship management Ability to engage with a wide range of public and private partners, build, sustain and/or strengthen working relations, trust and mutual understanding. Procurement Strategic sourcing Knowledge of strategic sourcing concepts, principles and methods, and ability to apply this to strategic and/or practical situations 2030 Agenda: People GenderGender and Environmentย ย
Ability to integrate gender equality and environmental considerations into the public procurement frameworks
5. Minimum Qualifications of the Successful NPSA Min. Education requirements
Advanced University degree (Masterยดs degree or equivalent) in public administration, law, economics, environmental sciences or related field is required, or A first-level University degree (Bachelorโs degree) inย public administration, law, economics, environmental sciences in combination with additional two years of qualifying experience will be given due consideration. Min. years of relevant work experienceย Applicants with a Masterโs degree (or equivalent) in a relevant field of study are not required to have professional work experience.ย Applicants with a Bachelorโs degree (or equivalent) are required to have a minimum of two (2) years of relevant professional work experience in public procurement. Required skillsย Excellent organizational and coordination skills, including the ability to facilitate workshops, study visits, and multi-stakeholder meetings. Familiarity with key public documents, strategies and trends related to public procurement in BiH.ย Experience and proficiency in the usage of computers and office software packages (MS Word and MS Excel spreadsheet).ย ย Experience in sharing of knowledge and good practices.ย Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.ย Treats all people fairly without favouritism.ย ย Ability to identify discrimination, address it, and maintain an enabling working environment based on fairness, respect and freedom from any forms of harassment and abuse. Desired skills in addition to the competencies covered in the Competencies section Previous experience in provision of technical assistance to public institutions/local governments in Bosnia and Herzegovina in public procurement or contract management.ย Previous experience in designing and delivering trainings/workshops to public institutions/local governments in Bosnia and Herzegovina in public procurement or contract management. Experience in developing practical guidance documents, policy briefs, reports related to procurement. Experience in developing tender documentation. Familiarity with the EU public procurement directives. Familiarity with the concept of green, socially responsible, or gender-responsive procurement. Required Language(s) Fluency in one of the official languages of people in BiH (Bosnian, Croatian or Serbian) is required. English is an asset. Professional Certificates Licensed trainer for public procurement accredited by the BiH Public Procurement Agency.6. The following documents shall be required from the applicants:
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ย Personal CV or P11, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional references of previous supervisors. References may also include peers.ย
[1]ย Bosanska Krupa, Derventa, Gacko, Ilijaลก, Laktaลกi, Prozor โ Rama, Rudo, Srbac, Stari Grad, and Velika Kladuลกa.