Post of Duty: Jamaica
The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.
The Social Sector (SCL) is a multidisciplinary team convinced that investing in people is the way to improve lives and overcome the development challenges in Latin America and the Caribbean. Jointly with the countries in the region, the Social Sector formulates public policy solutions to reduce poverty and improve the delivery of education, work, social protection, and health services. The objective is to advance a more productive region, with equal opportunities for men and women, and greater inclusion of the most vulnerable groups.
The IDB Group helps Latin American and Caribbean countries promote skills development and lifelong learning as a strategy to ensure that citizens can contribute productively to society, improve their well-being, and be good citizens. To this end, it works with the countries of the region in five lines of action:
ensure that people have equitable access to relevant, high-quality learning opportunities throughout their lives. strengthen quality and relevance assurance mechanisms. consolidate and develop better financing and co-financing mechanisms to improve the efficiency, effectiveness, and coverage of skills development opportunities. take advantage of the use of technology to increase equity and access to skills development opportunities and improve the efficiency of skills development systems. actively promote the generation and use of evidence to inform decisions about skills development.About this position:
This Business Analyst position is a one-time opportunity to provide school-site support and be a part of an exciting, system-level change effort that involves the Government of Jamaicaโs Ministry of Education and Youth (MOEY) and Ministry of Finance and the Public Service (MOFPS) Accountant Generalโs Department (AGD) and supports the MOEYโs transition to new financial technology systems. This consultancy will work, specifically, with Information Technology systems, AGD, MOEY, and personnel from pilot schools to provide on-the-ground, information technology hardware and system access and support, establishing clear processes and protocol to keep project implementation on time and on track. Project sites include approximately fifty (50) schools spread across two geographic regions (Regions 6 and 7) of Jamaicaโs MOEY. The analyst will also support the application of and leveraging of the new business processes with Allovue project partners.
We are looking for an experienced, analytical, and adaptable Business Analyst. As Business Analyst, you will support the AGD and MOEY in all areas of operations in targeted initiatives through modernizing fiscal processes using better methods, techniques, and cutting-edge information technology. The technology and software has already been identified.
You will look at and review the actual processes within the school business operations and will be expected to make or suggest a more efficient model and workflow process to help schools transfer data to the software and AGDโs General Financial Management System (GFMS). The Business Analyst will work with stakeholders from all business units and related third parties to define and document business processes and software requirements for technology initiatives, upgrades, and maintenance. This also includes content management systems and business information systems.
You will work for the IDB and will provide support to the MOEY and the AGD. The MOEY is responsible for assigning public funds to the individual schools. Schools also garner funds from private donations and through fundraising. The AGD is the nationโs Treasury, charged with facilitating and reporting on the flow of funds within the public sector of Jamaica. The Financial Administration and Audit Act (FAA) Act Section 15 establishes the Accountant General as the custodian of the Consolidated Fund, with specific responsibility for the collection, safekeeping, and proper disbursement of all sums due to and payable from the Consolidated Fund. The FAA Act, the Jamaican Constitution Section 117, the Crown Properties Vesting Act, as well as other laws and enactments outline the roles and responsibilities of the Accountant General. The AGD team is responsible for the operational governance of its treasury IT systems.
The IDB is supporting the MOEY and AGD to improve the management and reporting of the collective funds at the local, regional and central levels. The IDB has a team comprised of education and finance specialists based in Kingston and Washington, DC. The IDB is partnering with Allovue, a leading education technology firm that builds finance solutions for schools. You will work with the IDB/Allovue team.
What youโll do:
โข Identify the as is and to be scenarios for school financial management and do a gap analysis.
โข Work with the treasury IT project process covering all business aspects from requirements gathering through implementation.
โข Lead and support the development and implementation of the approved optimal solution plan at participating pilot school sites (deliverable to occur in parallel and following MOEY and AGD/MOFPS GFMS implementation).
โข Work with Allovue and/or other third-party project team(s) to ensure that all data recorded reflect agreed and understood data definitions and business rules.
โข Ensure that specific project deliverables are produced on time in accordance with the project plan and make sure that all relevant parties are informed of progress.
โข Report project progress at regular intervals to the business owner and produce key documentation for distribution.
โข Liaise with system stakeholders to elicit stakeholder needs and identify system features required to support those needs.
โข Ensure that system requirements are described and modelled using appropriate techniques, i.e., business process modelling, case modelling, user story definition, specification by example.
โข Identify recommendations for improvements to processes, practices and procedures and implement changes with minimal disruption.
โข The Consultant will work closely with the MOEY (central, regional and school level stakeholders) and will collaborate with Heads of Units within the AGD and the Information Management Unit at the AGD.
Travel:
The consultant will travel to each of the 50 pilot schools at least twice. We have included a total budget of JMD775,000 to cover travel expenses.Deliverables and Payments Timeline:
Payments will be contingent on the IDB Project Team Leaderโs approval of the following deliverables:
Deliverable 1: Work plan and calendar of planned activities and submission of each of the reports detailed below. Deliverable 2: Gap Analysis of current paper-based and/or digital systems being used by pilot schools and regional offices in Regions 6 and 7 for financial management and reporting. This report will describe in detail, systems used to record and manage school revenue and expenditure data (at the school level, regional level and central ministry) and present an optimum solution (deliverable to occur in parallel with AGD/MOFPS GFMS implementation). It should include analysis of manual payment systems within pilot schools and devise business process and rules for automation and transition to the GFMS. Deliverable 3: Standard Operating Procedures (SOP). Creation and Approval. In this report, the consultant should develop a Standard Operating Procedural Manual and attending documents which guide business users at the school level, regional level and central ministry to transition manual/electronic cash management and financial management processes to the GFMS and sustain the digital process following transition (implemented during Allovue implementation phases). Deliverable 4: Final Report. The consultant should assemble final reconciled data, updates, and recommendations into the terminal Report. Leverage Allovue systems to investigate and assess the accuracy of expenditure reporting in participating MOEY schools and adjust, update, and amend SOPs to reflect necessary process updates related to proper expenditure and transaction recording (deliverable to occur with Allovue and MOEY post-Allovue Manage implementation). Travel: Yes. The consultant will travel to each of the 50 pilot schools at least twice. We have included a total budget of JMD775,000 to cover travel expenses. #Origin (City, Country)
Destination (City, Country)
# of Days 1. Kingston, Jamaica Region 6, Jamaica 50 2. Kingston, Jamaica Region 7, Jamaica 50The payment schedule will be as follows:
The final payment will be made on submission and acceptance by the IDB of the agreed deliverables, including the Terminal Report, as outlined in the Work Plan.
What you'll need:
Education: At least a bachelorโs degree in accounting, Business Administration, Computer Science, Economics, Engineering, Information Technology, Statistics, Public Financial Management or related. Experience: At least two (2+) years of experience in an above/related field if possessing demonstrated experience in the public sector. If the bachelorโs degree is not in an above/related field, then at least three (3+) years of experience in an above or related field. Languages: Proficiency in English.Key skills:
Learn continuously. Collaborate and share knowledge. Focus on clients - Be highly adept in supporting the development of effective working relationships between business units, IT and other third parties. Communicate and influence. Innovate and try new things. Analytical Thinking and Problem Solving/Analysis - must have the capacity to analyze problems quickly, chose between alternatives and effect meaningful solutions. Strategic Thinking Adaptability LeadershipRequirements:
Citizenship: You are a citizen of one of our 48-member countries. Consanguinity: You have no family members (up to the fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab.Type of contract and duration:
Type of contract: Products and External Services Consultant (PEC), Lump Sum Length of contract: 180 non-consecutive days over a period of 8 months Work Location: Remote.What we offer:
The IDB group provides benefits that respond to the different needs and moments of an employeeโs life. These benefits include:
A competitive compensation package. A flexible way of working. You will be evaluated by deliverable. Our culture:
At the IDB Group we work so everyone brings their best and authentic selves to work, willing to try new approaches without fear, and where they are accountable and rewarded for their actions.
Diversity, Equity, Inclusion and Belonging (DEIB) are at the center of our organization. We celebrate all dimensions of diversity and encourage women, LGBTQ+ people, persons with disabilities, Afro-descendants, and Indigenous people to apply.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job interview process. If you are a qualified candidate with a disability, please e-mail us at diversity@iadb.org to request reasonable accommodation to complete this application.
Our Human Resources Team reviews carefully every application.
About the IDB Group:
The IDB Group, composed of the Inter-American Development Bank (IDB), IDB Invest, and the IDB Lab offers flexible financing solutions to its member countries to finance economic and social development through lending and grants to public and private entities in Latin America and the Caribbean.
About IDB:
We work to improve lives in Latin America and the Caribbean. Through financial and technical support for countries working to reduce poverty and inequality, we help improve health and education and advance infrastructure. Our aim is to achieve development in a sustainable, climate-friendly way. With a history dating back to 1959, today we are the leading source of development financing for Latin America and the Caribbean. We provide loans, grants, and technical assistance; and we conduct extensive research. We maintain a strong commitment to achieving measurable results and the highest standards of integrity, transparency, and accountability.
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External Opening Date: Jan 29, 2024 External Closing Date: Feb 12, 2024 Job Field: Technical Support