Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
ย Under the overall supervision of the Resource Management Officer and direct supervision of the Supply Chain Officer and in close coordination with other units, the incumbent will be responsible for
- Assist in maintaining of overall procurement and logistic documentation including filling, labelling, and arranging the files in order periodically, both electronically in Share Point and hard copies.
- Responsible for record storage management, file database maintenance, collection, and retrieval of documents, and liaise with the vendor.ย
- Assist in maintaining vendor database, including but not limited to, recording vendorโs performance, and registering new vendor in Wave.ย
- Assist in maintaining price list database of regular supplies, accommodations, medical facilities, etc. of the Mission.ย
- Assist in maintaining and updating progress-monitoring tracking sheet of procurement process for each request submitted to Procurement and Logistic unit to ensure that goods/services/works are delivered within the project timeline, and payment is made in a timely manner.ย
- Assist in low value procurement and preparing Request for Payment (IST) related to ordered Goods and Services.
- Assist in following-upย and updating the fleet vehicle maintenance and repair history database, vehicle booking and dispatch and vehicle registration renewals
- Assist in updating and maintaining office supplies inventory to ensure required minimum stock is reached, and to replenish the stock accordingly if needed.
- Provide clerical support related to year-end stock-takes and external or internal audits of the mission.ย
- Act with integrity and professionalism in accordance with IOMโs Code of Conduct, at all times.ย
- Perform such other related duties as may be assigned. Education
- Bachelorโs degree in the relevant field (Social Science, Supply Chain, Business, Management, other related field) from an accredited academic institution with minimum one year of relevant working experience, orย
- High School Certificate / Diploma in the above fields with three years of relevant experience.ย Experience
- Experience in procurement and logistic, administration and operations.ย
- Previous experience with International Organizations & NGOs is desirable. Skills
- Demonstrated ability of working effectively and harmoniously with colleagues from varied culture and professional backgrounds in order to achieve desired goals.ย
- Analytical, communication, interpersonal and advocacy skills,ย
- Good knowledge of computer management and applications.
- High level of computer literacy is required, good knowledge of MS-Office, specifically Microsoft Excel. Knowledge in handling Oracle is an advantage. Languages
- Fluency in English and Tok Pisin is required.ย IOMโs official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments. ย Required Competencies ย IOMโs competency framework can be found at this link. Competencies will be assessed during the selection process. ย Values - all IOM staff members must abide by and demonstrate these three values:
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies โ behavioural indicators (Level 1)
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.