SUPPLY ASSISTANT (TJO)

Org. Setting and ReportingThe temporary position is located within the United Nations Support Office in Haiti (UNSOH). Pursuant to Security Council resolution 2793 (2025), UNSOH has been mandated to provide support; primarily to the Gang Suppression Force (GSF), the United Nations Integrated Office in Haiti (BINUH), the Haitian National Police (HNP), and the Haitian Armed Forces in the context of any joint operations with the GSF. Additionally, UNSOH is tasked with delivering technical assistance to the Organization of American States (OAS). The incumbent is primarily involved with supervising the provision of equipment, office supplies, spares, consumable and office equipment as appropriate from the supply unit to the sectors regions and sections within the mission; as well as implementing procedures to ensure that requisitions for supplies are properly prepared in order to ensure reliable flow of supply for the mission. The temporary position is based in Port-au-Prince and located in the Life Support Services Section of the Office of the Chief, Service Delivery. The incumbent will report to the Supply Officer or her/his designate. ResponsibilitiesWithin the limits of delegated authority, the incumbent will carry out the following duties: - Receive authorized on-line requisitions for stores supplies from Chiefs of Sections and Heads of Units; verify the requisitions and issue in accordance with Sections'/Units' monthly requirements; ensure that supplies are issued to requesting offices/Sections as per approved requisitions without delay. - Monitor stock of supplies in the stores; conduct regular stock taking of expendable items in the supply stores and prepare reports on discrepancies observed; inform Supply Officers on supplies which require stock replenishment in a timely manner; - Ensure that items in the supply stores are arranged in an orderly manner; plan well in advance on expected delivery of supplies in order to maintain adequate storage facilities for in-coming goods; - Implement Quality Control/Assurance to ensure the contractual terms, costs and schedules. - Assist in raising requisitions for services and items required by the supply stores; receive requests from offices and Sections and raise requisitions for goods/services required. - Assist Receipt and Inspection Unit (R&I) in receiving and inspecting goods delivered by vendors and managed by Supply Chain Management Service; process internal R&I reports for goods in the supply stores and forward to R&I unit for processing records of goods in Umoja. - Issue to end user according to established procedures; update stock cards for required products; assist in weekly reconciliation of receipts and issues in order to confirm that nothing is being misappropriated. - Act as the focal point on UMOJA and conduct periodic inventory verification of UN non-expendable property and attractive property managed by supply stores and other self-accounting units for the regional office; update records in Umoja by processing issue vouchers to individuals/end users of UN property for purposes of transparency and accountability; assist with ensuring implementation of the internal control systems including accounting, reporting and maintenance of all electronic/hardcopy records to ensure proper audit trail. - Prepare write-off requests for property, which is lost, obsolete or damaged; receive technical evaluation reports on damaged property or property which has become obsolete and raise requests for write-off in the Umoja system to facilitate submission to the Local Property Survey Board (LPSB) by Claims office; ensure that property approved for write-off and disposal is handed over to the Property Disposal Unit (PDU) in a timely manner. -Initiate procedures inclusive of all correspondence and the physical receipt and dispatch of all incoming and outgoing shipments of personnel effects for the Military Observers for the Regional Office. -implement recommendations made Occupational Health and safety Board; Identify and issue advisories to all outstation personnel on health and safety risks. Issue, monitor the expiries and decide for replenishment of all Military Combat Rations for all staff and military observers for the Regional Office. -Participate in the acquisition and the drafting of preliminary specifications for requirements; participate in the preparation of technical evaluation committees and presentations to the Local Committee on Contracts. -Perform other duties as assigned by the supervisor. CompetenciesProfessionalism - Practical knowledge of supply chain management, quality assurance, Statement of Works (SOW), inventory management or logistics support with good understanding of field support operations, program/contract execution and administration; good understanding of internal procurement policies, practices and procedures; proven analytical skills, including ability to research and analyze data and develop recommendations and plans; proven ability to develop, maintain and supervise management control systems for assets, materials, services and claims; Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Teamwork - Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Client Orientation - Considers all those to whom services are provided to be \"clients\" and seeks to see things from clients' point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients' needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client. EducationHigh school diploma or equivalent is required. Job - Specific QualificationValid Drivers License - Minimum 7 tons is required Technical certificate/Training in at least one of the following areas: inventory/supply management or supply chain management is required Work ExperienceA minimum of eight (8) years of progressively responsible experience in inventory management, warehouse management, supply chain or related area is required. At least three (3) years of proven working experience in Enterprise Resource Planning Tool (SAP) warehouse module and assets management module is required. Experience in supporting supply services for international peacekeeping or military operations in conflict / post conflict area is desirable. Understanding of international shipping and associated INCOTERM is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this job opening, English is required. French is desirable. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).