STA, National Planning Officer (NP1)

NOTE: This is a short-term assignment with an approximate duration of six (6) months.

Background:

The Planning Monitoring and Evaluation Unit (PMEU) within the Policy and Planning Section (PPS) provides guidance and technical assistance to Programme and Project Managers on the development, monitoring and evaluation of programmatic projects across the Mission, whether as part of the regular Unified Budget (UB) or funded by extra-budgetary (ExB) funds. PMEU is responsible for ensuring coherence of programme implementation, provision of policy advice and ensuring that the future planning builds on good practices and past achievements and is informed of lessons learnt. Furthermore, as it tracks project-related data Mission-wide, it also serves as a resource for Mission staff for up-to-date information on project implementation and a focal point for all project management-related matters.

Tasks and Responsibilities:

Under the direct supervision of the Senior Political Adviser (S3) and the overall supervision of the Chief of Policy and Planning (P4), the successful candidate will be tasked with the following duties:

1. Co-ordinating planning processes for all programmatic elements of the mission — including long term/strategic, annual plans, and field office planning — through direct technical assistance and advice to senior management, programme managers, project managers and Heads of Field Offices; thus ensuring coherence with Mission mid- and long-term objectives and priorities. Technical assistance and advice is provided in terms of maintaining and adjusting, when necessary, of the Mission’s planning Gantt chart, organizing the strategic planning exercise, supporting the drafting of the strategic planning report and the associated Action Plan, and review of the UB projects and Conflict Prevention Plans (CPPs) in line with the OSCE project management methodology. It also includes periodic assessment of the planning processes to increase their effectiveness and efficiency, building on the results of information and knowledge exchange within the Mission as well as with other OSCE Executive Structures;

2. Co-ordinating the production of all Mission regular performance-based budget documents (Programme Outline, annual Budget submission and Programme-based Performance Report) by reviewing and consolidating inputs on a Mission-level, providing substantial and technical guidance and advice, and recommending to the Senior Planning Adviser and senior management specific proposals on the content of these documents so as to produce clear, wellargued and realistic short-, mid- and long-term plans for the Mission and its programmes, as well as to ensure those built on achievements and lessons learnt;

3. Co-ordinating the planning of Mission extra-budgetary projects in close cooperation with senior staff and programme and project managers. This includes the review and support to the development of applicable concept notes and project proposals in the planning stages and providing expert assistance in donor mapping, development of tailored fund-raising strategies, donor communication, and assistance to drafting, revising and finalizing various reports and supporting documents for donors and other major stakeholders;

4. In cooperation with the National Monitoring and Evaluation Officer, analyzing project implementation across the Mission based on results-based and indicator-based reporting and in light of evaluation findings and information obtained from other open sources, identifying trends within the Mission in regards to project management and developing appropriate recommendations to strengthen project strategies and overall Mission impact;

5. With the use of data gathered through centralized Mission information management systems, producing objective ad hoc analyses, as well as providing entry points (in terms of process) for mainstreaming of SSG/R, youth and gender considerations;

6. Developing comprehensive guidelines and templates for all Mission planning processes as well as developing and delivering briefings and presentations to Heads of Sections, Heads of Field Offices, project managers (UB/ExBs) and external counterparts (upon request) on (OSCE) project management, particularly to do with planning.

For more detailed information on the structure and work of the OSCE Mission to Bosnia and Herzegovina, please see: https://www.osce.org/mission-to-bosnia-and-herzegovina.

Necessary Qualifications:

Asset:

Remuneration Package:

Monthly remuneration, subject to social security deductions is 3,379.75 BAM /month. Social benefits will include participation in the Cigna health insurance scheme.

Appointments are normally made at Step 1 of the applicable OSCE salary scale. In exceptional cases, an initial appointment at up to Step 3 may be considered. This depends on factors such as relevant experience exceeding minimum requirements or higher previous remuneration. Any such request by a candidate must be reviewed and approved by the OSCE before the appointment.

This position is open to citizens and permanent residents of Bosnia and Herzegovina only.

If you wish to apply for this position, please use the OSCE's online application link found under https://vacancies.osce.org/.

The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.

Candidates interviewed and found suitable in the recruitment process for this vacancy notice will be placed on a roster of suitable candidates (valid for three years) for fixed-term posts, should a suitable opportunity arise. The placement on a roster does not guarantee a future appointment or assignment.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.

Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation.

Please be aware that OSCE appointments are subject to medical clearance.

The mandatory retirement age at the OSCE is 65 years for contracted positions at the general service, professional and director level. The Organization shall apply an age limit of 62 years at the time of appointment as the incumbent selected is normally expected to carry out the contractual obligation of two years.

Please be aware that the OSCE does not request payment at any stage of the application and review process. Additional Information