Sr Programs Officer, Asia-Pacific

ABOUT ISRAAID

IsraAID is an international non-governmental humanitarian aid organization based in Israel. Since we were founded in 2001, our teams have worked in emergency and long-term development settings in more than 50 countries around the world. IsraAID responds to emergencies and helps people affected by crises rebuild their lives, their communities, and their futures, together. From hurricanes to refugee crises to global pandemics, we mobilize quickly and collaborate with communities at the deepest level, accompanying the process of becoming self-reliant in the ability to prepare and respond to emergencies and crises and return to adaptive functioning.

SUMMARY

This position is an exciting opportunity to join a growing organization in developing its global humanitarian practices. The Sr. Programmes Officer for Asia and the Pacific will be responsible for assisting in the coordination of activities and programmes design and development for existing and expanding country programs within the regional portfolio. The Sr. Programmes Officer for Asia and the Pacific will be part of the Programmes Department, Regions and Resilience Sub-Department attached to HQ.

CONTEXT

IsraAID, founded in 2001, is a non-profit, non-governmental organization committed to providing life-saving disaster relief and long-term support. For over a decade, our teams of professional medics, search & rescue squads, post-trauma experts and community mobilizers, have been first on the front lines of nearly every major humanitarian response in the 21st century. Our mission is to efficiently support and meet the changing needs of populations as they strive to move from crisis to reconstruction/rehabilitation, and eventually, to sustainable living. IsraAID HQ is based in Tel Aviv from which it offers support to all IsraAID programs, development and emergency, around the world. The America’s Programme Officer will initially work as part of the programs department under the Regional Director.

DETAILED RESPONSIBILITIES:

SPECIFIC RESPONSIBILITIES

1. In collaboration with the line manager, articulate the development of an Asia-Pacific Regional Strategy
2. Support line manager in representation within regional networks and platforms
3. Through the guidance of the line manager, provide coordination and an oversight role of operations and programmes in countries of operations within the Region
4. Direct management of programmes in countries that IsraAID does not have a mission and/ or representation
5. Undertake a leadership management role for any special projects and initiatives that are implemented across the sub-department
6. Support line manager in any activities and initiatives they are leading.

GENERAL RESPONSIBILITES

1. Program/Portfolio Management

• Backstop the daily operations of the Region to ensure continuance through appropriate response to context changes, mission, program, and beneficiary needs, donor positioning, lessons learned, and best practices
• Ensure the field teams are duly informed and timely complete and submit internal/external reports (donors, annual, quarterly, special and other) and their flow within IsraAID including review, analysis, and compliance with deadlines in coordination with Development Department
• Review program reports, budgets and pipelines to ensure accurate representation in reporting and internal documentation.
• Act as liaison for the country programs with IsraAID internal departments at the direction of Regional Directors
• Support line manager oversight of country programs by initiating and facilitating program calls and pipeline calls with the country teams, finance department and HQ teams
• Maintain open lines of communication with field staff ensuring that country programs are properly briefed on changes in the HQ at the direction of the regional director.
• Transmit internal approval requests (e.g. training requests, disposition of assets, pipeline submission schedule and deadline)
• Assist in new program (including exploratory missions/assessments) and closeout, as appropriate
• Support program design and development working as liaison between Regional Directors, sector specialist , , and the field.
• Assist in proposal writing process, following through the approval process, writing up concept notes and proposals in light with the country´s strategic plan, with country teams as needed
• Using the country strategies as a base, assist Regional Director with ongoing program development and design. This will include sharing the tools and if needed training on programmatic tools, project workplans, procurement plans, etc.
• Assist Regional Directors in developing and/or rolling out monitoring tools, MEAL plans, evaluations and beneficiary feedback mechanisms for each country with relevant country teams
• Collect and share when required technical materials (manuals, guidelines, conference briefs) in coordination with sector specialist and Regional Directors; contribute to write up of programmatic materials
• Visit the country missions if required for operational assessment and recommend plans of action when needed.

2. Coordination of regional activities with HQ departments and regional team membership

• Supporting the Regional Director in follow-up communications between internal departments and the country teams, including compliance, finance, resource development, logistics, legal, security, human resources, and communication
• Work with line manager to communicate to and coordinate with country teams technical/logistical aspects and communication for the annual review, quarterly review preparation and mid-year review; write up briefs and meeting notes, set up calls,
• Collect feedback and lessons learned for each stage of annual workplan and review process for relevant departments review
• Assist line manager with rolling out and training on new procedures and protocols, including those initiated by Program Department as well as other departments working closely with relevant department heads
• Set up inductions for new CDs before sending them to the field
• Liaise and follow up with HR on existing recruitment and other HR field needs under supervision of Regional Directors

3. Representation

• Have a thorough understanding of the mission and regional contexts.
• Raise the profile of IsraAID, its work and country missions through active participation in Interaction forum, and external events when possible.
• Represent the org and CO in various forums and in CO as may be needed.
• Perform other duties as assigned. The duties and responsibilities listed above are representative of the nature and level of work assigned and are not necessarily all inclusive.

**As this is a growing position, the position may develop and evolve over time

QUALIFICATIONS:

• Proven ability to write and analyze reports
• Proven ability to effectively present information and manage tasks integrating management’s and field perspectives. Understanding of developing countries context
• Outstanding organizational and operational skills
• Excellent communication skills, both oral and written
• Excellent self-motivation skills
• Ability to exercise sound judgment and make decisions independently
• Excellent ability to handle multiple tasks in a fast paced and constantly changing environment
• Be flexible possess the ability to cope in stressful situations
• Be creative and possess the ability to work with limited resources

REQUIREMENTS

• Master’s degree (e.g. Social Sciences, Public Health, Social Work, International Development, etc.)
• At least 5 years of relevant professional experience required, at least 3 of which in the field in Sr programme or CD role
• Project management skills, preferably in international development context
• Willingness and ability to travel approx. 50% of the time, at times for prologued missions.
• High level of written and oral proficiency in English

ETHICAL STANDARDS

IsraAID has zero tolerance towards any acts of misconduct and Sexual Exploitation and Abuse. The recruitment process will include all candidates’ declarations and reference checks focused on misconduct and SEA.

EQUAL OPPORTUNITIES

IsraAID is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability status