Senior Project Associate

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.  

Under the overall supervision of the Chief of Mission (CoM) in Canberra, Australia and direct supervision of the National Project Officer and, in collaboration with relevant units at Headquarters and the field office, the successful candidate will be responsible and accountable for providing project suppor with an emphasis on communication and donor reporting.

1. Assist in the planning, coordination, implementation and monitoring of project activities. 
2. Compile, summarize, analyse, and present information/data on specific project topics, highlighting noteworthy issues for the consideration of appropriate parties.
3. Monitor budget implementation and propose adjustments as necessary.   
4. Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, follow-up on administrative actions, etc.
5. Draft status reports; identify shortfalls in delivery, bring them to the attention of the supervisor and suggest corrective measures. 
6. Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, and other forms of documentation.
7. Organize meetings, workshops and training sessions; prepare training materials and participate in the delivering of capacity building workshops.
8. Respond to complex information requests and inquiries; set up and maintain files/records.
9. Participate in meetings and conferences; maintain effective liaison and coordination with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project. 
10. Monitor work of implementing partners and report any non-compliance to the supervisor.
11. Provide inputs for the development of Standard Operations Procedures (SOP) and concept papers and provide general support for the development of new projects.
12. Provides guidance/training and assist in coordinating and monitoring work of other staff in the unit; may supervise other staff as assigned. 
13. Perform other related duties as assigned. Education
    • School diploma with six years of relevant experience; or,
    • Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with four years of relevant professional experience. Accredited Universities are those listed in the UNESCO World Higher Education Database.   Experience
      • Experience supporting project implementation with an emphasis on communications;
      • Experience in liaising with governmental authorities, national/international institutions, private sector, United Nations agencies and non-governmental organizations; 
      • Experience in working with migrants, refugees, internally displaced persons, and other vulnerable groups; and,
      • Experience in technical writing, editing, and reporting in English; 
      • Experience writing promotional copy  and social media posts;
      • Experience with donor reporting and developing communication materials are a distinct advantage;
      • Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage. Skills
        • Knowledge of the broad range of migration related subject areas dealt with by the Organization; 
        • Advanced research, writing, outreach and communications skills; 
        • Strong interpersonal and teamwork skills; courtesy, tact and the ability to establish and maintain effective working relationships with people of diverse cultural and national backgrounds; 
        • Ability to think both creatively and strategically;
        • Knowledge of UN and bilateral donor programming; 
        • Familiarity with IOM project management handbook and PRIMA are a distinct advantage;
        • Experience with donor reporting and developing communication materials are a distinct advantage. Languages
          • Fluency in English is required (oral and written). IOM’s official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.   Required Competencies   IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.   Values - all IOM staff members must abide by and demonstrate these three values:
          • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
        • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
      • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
    • Courage: Demonstrates willingness to take a stand on issues of importance.
14. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies – behavioural indicators (Level 2)
15. Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.