Senior Project Assistant

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
  Context

IOM Maldives works in close partnership with national and local government institutions, non-governmental agencies, community organizations and the donor community to assist national entities to address pressing and complex challenges in migration management, to respond to the needs created by humanitarian emergencies in the country, and to ensure improved living conditions for vulnerable communities.

Working under the overall directives of the Programme Manager (MECR) and the direct supervision of the National Programme Officer (MECR), the successful candidate will be responsible and accountable for providing programme and administrative coordination for the project tasks assigned in the scope of migration, environment, climate change, and risk reduction.

1. Independently lead and coordinate the implementation of the project; monitor implementation of the activities to ensure work is proceeding according to established plans; analyse implementation difficulties and make recommendations for adjusting implementation modalities and work plans to best reflect changing environment on the field. 
2. Regularly research, follow-up, compile, analyse and present information/data on national, regional and international developments, reports, legislation and other relevant documentation, highlighting noteworthy issues for the consideration of appropriate parties.
3. Monitor budget expenditures; verify availability of funds and maintain a proper record of approved project budgets and their revisions.
4. Coordinate and monitor the financial, administrative and technical aspects of the project in line with IOM policies and donor requirements.
5. Plan, coordinate and conduct capacity building workshops for relevant internal and external parties.  
6. Participate in meetings and conferences; maintain effective liaison and coordination with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project. 
7. Coordinate the preparation of correspondence, briefing notes, presentations, narrative and financial reports; ensure status reports are prepared and submitted in a timely manner. 
8. Identify and document good practices and lessons learned; contribute to the development of Standard Operations Procedures (SOP), policies and concept papers and support the development of new projects.
9. Supervise and provide guidance and training to reporting staff. 
10. Perform other related duties as assigned. Education
    • Bachelor’s degree in Climate Change, Disaster Risk Reduction, Enviornmental Studies, Migration Studies or related fields from an accredited academic institution with five years of relevant professional experience, or;
    • School diploma with seven years of relevant experience. Accredited Universities are those listed in the UNESCO World Higher Education Database.   Experience
      • Experience in providing administrative and operational support to implement development projects and programmes.
      • Previous experience in working for a project on climate change or disaster risk reduction and experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups.
      • Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage. Skills
        • In depth knowledge and understanding of climate change, risk reduction and migration.
        • Ability to work with project management tools.
        • Coordination and drafting/report writing skills.
        • Knowledge of UN and bilateral donor programming. Languages
          • For this position, fluency in English is required (oral and written)
          • Working knowledge of Dhivehi highly advantageous   IOM’s official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.   Required Competencies   IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.   Values - all IOM staff members must abide by and demonstrate these three values:
          • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
        • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
      • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
    • Courage: Demonstrates willingness to take a stand on issues of importance.
11. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies – behavioural indicators (Level 2)
12. Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.