Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
ย Under the overall supervision of the Chief of Mission and the direct supervision of Resources Management Officer, the incumbent will provide specialized assistance in the human resources administration and be responsible and accountable for assisting the resources management unit in IOM Mission Qatar.ย
- Assist to coordinate and monitor the day-to-day administrative and HR functions in accordance with IOMโs rules, regulations and procedures.
- Respond to HR related enquiries and provide guidance in line of the IOMโs rules and regulations and related policies, establish best practices.
- Responsible for coordination of all staff recruitment activities. The activities covering the end-to-end recruitment process from advising managers in preparation of TORs, request for grading position up to the onboarding completion of new staff.ย
- Responsible for monitoring and reviewing all personnel documents relating to the employment, promotion and separation of staff members.
- Implement and maintain the internal control check list to HR activities regularly and provide monthly report to relevant parties. This includes verify and reconcile the personnel data of national, on-call staff and consultants in IOMโs ERP and regularly conduct Data Integrity reviews as well as respond to related queries.
- Maintain and update the organization structure according to the updated mission organigramme, including updating organizational unit/position title and correcting reporting lines of staff members.
- Monitor the preparation of monthly payroll, calculation and administration of national staff in Qatar in full coordination with MHRO Global Payroll team. Verify that the UNJSPF calculations, salary deduction, staff benefit, and entitlement are correct.
- Assist and closely monitor and review the administration and process of national staffsโ benefits, i.e. family allowance, MSP (including the admission process until claim/reimbursement process), CP and UNJSPF, in coordination with Panama Administrative Centre (IOM Pension Admin, HCPU, etc.), and verify that they comply with the USRR and the latest instructions. This also includes providing assistance with the reimbursement process of national staffsโ MSP claims, processing the CP cases of staff/on-call staff/consultants/interns, and assisting the direct-payment arrangement for hospitalization cases.
- Establish and maintain personnel files (contracts, PA, personal data, supporting documents, etc) of national staffs are properly kept and maintained.
- Participate in the Staff Development and Learning activities, including arrange and conduct new staff orientation activities, facilitate HR workshop, and provide technical guidance on HR related matters and Staff appraisal System (PAS) process.
- Assist the RMO in the preparation of HR strategies and policies in compliance with IOM rules, regulations, policies, procedures and strategies.
- Interpret HR policies, rules and regulations and make recommendations for resolving sensitive issues.
- Liaise visa processes for IOM staff members in coordination with the administrative staff. ย
- Assist the RMU and PSU in raising Purchase Requests and Travel Requests for Non-Staff.
- Perform other duties as may be assigned. Education
- Bachelorโs Degree in Business Administration or Human Resources with minimum four years of relevant experience in this field; or,
- High school diploma with at least six years of relevant work experience. Accredited Universities are those listed in theย UNESCO World Higher Education Database. ย Experience
- Previous experience in an administration unit at an international organization is an essential
- Have varied and in-depth practical experience in the field human resources and administration management, within the UN system or international environment.
- Proficiency in ERP systems, Oracle and MS Office Suite is a distinct advantage. Skills
- Excellent communication, interpersonal and organizational skills and time management skills
- Strong understanding of HR principles, practices
- Ability to write correspondence and reports clearly and conciselyย
- Good knowledge of Word, Excel and Internet, databases, Power BI tools
- Strong work ethics and commitment to humanitarian principles.
- Ability to work discretely andย
- Capacity to work effectively and harmoniously with colleagues from various cultures and professional background Languages
REQUIRED
For all applicants, fluency in English is required (oral and written).
DESIRABLE
Working knowledge in Arabic
IOMโs official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments. ย Required Competencies ย IOMโs competency framework can be found atย this link. Competencies will be assessed during the selection process. ย Valuesย - all IOM staff members must abide by and demonstrate these three values: - Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.