Senior Human Resources Assistant (Learning Initiatives)

Job Identification (Reference Number): 18313
Position Title: Senior Human Resources Assistant (Learning Initiatives)
Duty Station City: Valencia
Duty Station Country:  Spain
Grade: G-7
Contract Type: Fixed-term (1 year with possibility of extension)
Recruiting Type: Professional
Vacancy Type: Vacancy Notice
Initial duration: 1 year with possibility of extension
Closing date:  04 February 2026

Introduction 

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates. Context 

The Staff Learning Unit (SLU) is located within the Integrated Talent Management Division (ITM) of IOM and is responsible for managing programmes and initiatives established in line with the learning and development needs of the Organization. SLU is based in Valencia and Manila.

Under the overall supervision of the Chief, Integrated Talent Management Division (ITM) and the Head, Staff Learning Unit, and under the direct supervision of the HR Officer for Learning Initiatives, the Senior HR Assistant (Learning Initiatives) will oversee the full life cycle of learning initiatives, from the identification, design, implementation, monitoring, reporting and impact evaluation.
 

Manage the design, development, implementation, monitoring, reporting and impact evaluation of any assigned learning initiative/s.

Manage learning events and learning platforms provided by external service providers and consultants by contracting, overseeing the design and delivery of the work, working with service providers to develop playlists for learning platforms, reporting and ensuring payment. Establish and maintain vendor relationships with external content providers for learning events.

Respond to requests for input on the Unit’s progress in internal and external assessments (e.g., United Nations System-wide Action Plan on Gender Equality and the Empowerment of Women (UNSWAP), Multilateral Organisation Performance Assessment Network (MOPAN), etc); provide data and input to meet organizational reporting requirements. Ensure impactful reporting through data storytelling and testimonials.

Conceptualize and develop proposals for new learning programmes that target to address a role-based or context-based learning gap identified through surveys, discussions, workshops, etc. Seek internal or external funding for these proposals.

Contribute to the global learning calendar by ensuring that all learning events assigned are featured in the calendar and the learning management system.

Conduct Levels 1 and 2 evaluation (Kirkpatrick) following the delivery of these learning events.

Work closely with colleagues responsible for communications to design a comprehensive communications plan and implement global and targeted promotions leveraging relevant and innovative communication channels to drive engagement to these events.

Collaborate with Departments in Headquarters and/or with Regional Offices (ROs) as a Learning Focal for building a closer linkage between staff needs and SLU services. Offer personalized support and recommendations to Departments and/or ROs in defining and implementing their annual training plans.

Build inter-agency partnerships within the UN System, for sharing learning content and exploring avenues of collaboration. Advance the Unit’s workplan and commitments by participating in internal and inter-agency working groups.

Work with Supply Chain Division (SCD) and with ITM colleagues responsible for procurement to identify and select service providers who will either conduct learning events or provide learning platforms. This includes but is not limited to writing Terms of Reference (ToRs), working with relevant colleagues on developing and finalizing LTAs, send out request for quotations/proposals to vendors; communicate with service providers to provide them with a contract for their work with IOM.

Perform such other duties as may be assigned. Education

Kirkpatrick certification (at least Bronze) an advantage.

International experience is an asset.Skills

IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.

For this position, fluency in English is required (oral and written). Working knowledge of another official UN language (Arabic, Chinese, French, Russian, and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments
 

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations.  Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

Only candidates possessing the right of residence and right to work in Spain can be considered for this vacancy. Candidates for this vacancy will be considered to be locally recruited and will be eligible for allowances and benefits available to locally-recruited staff.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies