Coordination
- Continuous coaching and collaboration with PRC Finance & Accounting Division, to ensure that the implementation of the joint PRC-NLRC projects complies with all the financial requirements.
- Coordination with PRC focal points and finance staff operations, within the scope of his/her job
- Maintain banking relations and plan and monitor country cash flow requirements.
- In close coordination with the Implementing Offices and Chapters, accounting division, Implementing unit, ensure timely replies to finance related audit questions.
Cash and Bank Management (NLRC Office)
- Petty cash Management
- Cash advances and Revolving fund Management
- Payment management
- Supplies Management
- Bank accounts Management
Project Accounting and Reporting
- Review monthly financial reports and verification of supporting documents per project; encoding in cooperation with the responsible Project Manager/Country Rep, consolidation of expenses, bank reconciliation, and ensure that supporting documents are uploaded in NLRC system
- Winpaccs (NLRC financial system) data entry and monthly end of period closures per project
- Budget follow up: produce BVA reports from Winpaccs detailing budget and actual expenses per project and donor, and share possible deviations with responsible Project Manager/Country Rep to be explained to NLRC HQ
- Verification and analysis of the project bank reconciliation: receivables, payables, bank cash balances and bank statements
- In coordination with the assigned PRC focal point and units, support the elaboration of donorโs financial reports in line with its respective requirements and templates.
- In coordination with PRC and NLRC team, provide technical support to budget proposal development in line with internal and donor requirements
- Ensure that financial records are properly filed and easily accessible
- Follow up on reimbursements, working advances, bills, bank transfers and cheques issued
- Work together with the accounting unit in close coordination with the NLRC Project Manager/Country Rep to ensure continuous finance monitoring and timely reporting
Monitoring and control
- In close coordination with Project Managers, ensure compliance with PRC and NLRC financial policies and procedures
- Monitoring of cash advances and liquidations
- Monitoring and closure of incidences.
- Monitoring of Receivables and Payables.
- Continuously stay abreast with donor policies, procedures, rules and regulations; compile and update local policies to ensure adherence
- Financial briefing for NLRC team.
- Timely inform about deviations and outstanding working advances
Other reporting tasks NLRC Office
- In close collaboration with NLRC Country Rep and NLRC Admin & Logistics staff, follow up on contracts of NLRC staff, clearances and application for leave.
- Ensure that NLRC office purchases are in line with PRC and NLRC regulations.
- Ensure that the NLRC Office inventory list is kept up to date in close collaboration with NLRC Admin & Logistics Officer.
QUALIFICATIONS:
- Bachelor Degree in Accounting & Financial Management, accountancy or related field.
- Minimum of 5 years work experience
- Excellent financial data management & systems skills
- Previous experience with working in NGOs and back donor requirements
- Willing to work onsite in Mandaluyong