Senior Finance Associate

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.

Under the direct supervision of the Resource Management Officer and the overall supervision of the Head of Office in IOM Bulgaria, the successful candidate will be accountable for the financial and administrative implementation of IOM Sofia programmes. 

This includes but is not limited to the financial and administrative services for the successful mastering of all relevant rules, guidelines, processes and procedures in the implementation of AMIF projects, funded by the Bulgarian Shared Management Funds.

Please be advised that this is a local position and as such only qualified candidates with suitable residence/ working permit in Bulgaria will be considered.
 

1. Prepare budget, accounting, financial, statistical reports and other reports as required.
2. Manage financial resources through monitoring and controlling reserves, funds, supplies, etc. in accordance with IOM rules and regulations as well as per donors’ requirements.
3. Provide specialized advice and support to Project Managers and Head of Office on financial and administrative matters.
4. Prepare annual budget submission and revisions including estimating the cost of staff as well as rental and utilities, office equipment and supplies, services or running expenses;
5. Monitor compliance with financial policies, procedures, rules and regulations both IOM and donors’ policies.
6. Consolidate data into financial statements and assist in monitoring expenditures to ensure they remain within authorized levels.
7. Provide regular and ad hoc financial information to support informed financial decision making
8. Prepare quarterly project reports to be submitted to the donor as per donors’ and external auditor requirements.
9. Assist monitoring that bank reconciliations for IOM accounts are regularly performed and reviewed by designated stakeholders. 
10. Ensure that disbursements are made based on proper authorizations and supported by legitimate and sufficient documentation.
11. Prepare draft responses or respond to donor’s and audit queries and follow up on recommendations.
12. Prepare quarterly reports for VAT reimbursement as per Bulgarian legislation.
13. Perform other related duties as required. Education
    • High School diploma with seven years of relevant experience; or,
    • Bachelor’s degree in Business Administration, Accounting, Finances, or related field with five years of relevant professional experience. Accredited Universities are those listed in the UNESCO World Higher Education Database.
        Experience
      • Fluency in Bulgarian (oral and written) is mandatory and essential for coordinating with different stakeholders.
      • Knowledge of Bulgarian tax and accounting legislation
      • Experience with the National Revenue Agency (NRA), banking institutions, and other Bulgarian state institutions.
      • Experience with ERP systems (e.g., SAP, Oracle) and proficiency in MS Excel.
      • Prior experience working on EU-funded programs/projects, including those financed through national programs.
      • Proficient in Microsoft Office applications.
      • Prior work experience with international humanitarian organizations, non-governmental organizations, or Bulgarian government institutions in a multicultural setting is an advantage.
      • Attention to detail, ability to organize paperwork in a methodical way; 
      • Discreet, details and clients-oriented, patient and willingness to learn new things;  Skills
        • Knowledge of financial rules and regulations.
        • Knowledge of International Public Sector Accounting Standards (IPSAS) Languages
          • Fluency in Bulgarian and English (oral and written). IOM’s official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
              Required Competencies
              IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.
              Values - all IOM staff members must abide by and demonstrate these three values:
          • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
        • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
      • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
    • Courage: Demonstrates willingness to take a stand on issues of importance.
14. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies – behavioural indicators (Level 2)
15. Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.