Senior Executive Assistant Job #: req35334 Organization: World Bank Sector: Administration/Office Support Grade: GD Term Duration:ย 3 years 0 months Recruitment Type: Local Recruitment Location: Manila,Philippines Required Language(s): English, Filipino Preferred Language(s): Closing Date: 1/31/2026 (MM/DD/YYYY) at 11:59pm UTC
Description
Do you want to build a career that is truly worthwhile? The World Bank Group is a unique global partnership of five institutions driven by a bold vision to create a world free of poverty on a livable planet. As one of the largest sources of funding and knowledge for developing countries, we help solve the worldโs greatest development challenges. When you join the World Bank Group, you become part of a dynamic, diverse organization with 189 member countries and more than 120 offices worldwide. We work with public and private sector partners, invest in groundbreaking projects, and use data, research, and technology to bring tangible and transformative change around the globe. For more information, visit www.worldbank.org.
VPU Context:ย
East Asia and the Pacific (EAP) Regionย
EAP is a large and diverse region, ranging from the Small Island States of the Pacific to Indonesia, The Philippines, and China. Despite substantial economic growth and poverty reduction, the EAP region faces significant development challenges. Growth and poverty reduction have been uneven across and within countries, institutional development needs strengthening, and countries are having to adapt to being affected by climate change. Fragmentation in international trade, and increasingly, population aging, are compounding the impact of the global economic slowdown. The World Bank Group is seen as a premier development institution in the Region, with a leadership role on analytical and advisory services as well as financing.
East Asia and the Pacific Region:ย ย https://www.worldbank.org/en/region/ea/
Unit Context:ย
The World Bank Country Management Unit for the Philippines, Malaysia and Brunei seeks a highly skilled Senior Executive Assistant to provide comprehensive administrative and executive support to the Division Director and management teams across both offices. This role is pivotal in ensuring operational excellence and seamless coordination within a dynamic, multi-cultural environment. The position demands exceptional discretion, initiative, and adaptability to evolving business needs, coupled with strong organizational and leadership capabilities.
Duties and accountabilities:
โข Provide high-level executive and administrative support to the Division Director for Brunei, Philippines and Malaysia, proactively managing complex calendars, travel, priorities, and competing demands.
โข Exercise sound judgment, discretion, and confidentiality in handling sensitive matters; independently respond to a broad range of inquiries and ensure timely follow-through on management decisions.
โข Prepare and quality-assure high-level briefings, correspondence, presentations, and meeting records in line with World Bank standards.
โข Serve as a key liaison with senior officials, government counterparts, development partners, and internal teams, ensuring effective coordination and information flow.
โข Coordinate regional schedules, senior visits, missions, and key activities across country offices; maintain integrated calendars and support regional planning.
โข Lead coordination of logistics and documentation for senior management visits, Annual and Spring Meetings, and other high-level engagements.
โข Provide functional leadership to ACS staff in the Manila office, serving as focal point for Bank-wide and regional ACS initiatives and information sharing.
โข Support ACS effectiveness through coordination of workloads, back-up arrangements, onboarding support, and knowledge sharing, in close collaboration with Operations.
โข Coordinate with Operations and Resource Management teams to support efficient office administration, workspace planning, and service delivery.
โข Contribute to a collaborative, client-focused front office environment and the smooth day-to-day functioning of the management office.
Selection Criteria
Minimum Education: Bachelorโs degree or with at least 8 years of relevant experience, preferably in international development organizations or similar environments.ย
Core Competencies :
โข Technology and Systems Knowledge: Advanced proficiency in office technology and systems; demonstrates initiative in learning and supporting emerging tools.
โข Project and Task Management: Strong ability to organize, coordinate, monitor, and implement tasks and projects; demonstrates ownership and accountability for results.
โข Institutional Policies and Processes: In-depth knowledge of administrative and policy guidelines; able to guide others in complex situations.
โข Versatility and Adaptability: Anticipates and facilitates change; demonstrates continuous learning and supports others in change management.
โข Team Leadership (ACS): Provides direction, mentorship, and learning opportunities; plays an active role in unit-wide leadership.
โข Office Administration: Responsible for planning, organizing, and improving administrative work distribution to support the unitโs work program.
โข Client Orientation: Builds strong partnerships with internal and external clients; demonstrates independence and initiative in addressing needs.
โข Drive for Results: Takes ownership to meet deadlines and achieve agreed results.
โข Teamwork and Inclusion: Collaborates effectively, respecting diverse perspectives.
โข Knowledge, Learning, and Communication: Drafts and reviews quality written materials; mentors and organizes learning activities.
โข Business Judgment and Analytical Decision-Making: Uses analytical skills and resourcefulness to make informed decisions; advises on information usage and policy compliance.
โข Work Style : Willingness and flexibility to work overtime on short notice and extend efforts to meet deadlines; maintain composure under pressure.
Note: Preference will be given to local talent, that is, applicants who are authorized to work in the duty station for any employer. Internal applicants may apply per existing guidelines.ย
WBG Culture Attributes:
1. Sense of urgency: Anticipate and quickly respond to the needs of internal and external stakeholders.
2. Thoughtful risk-taking: Challenge the status quo and push boundaries to achieve greater impact.
3. Empowerment and accountability: Empower yourself and others to act and hold each other accountable for results.
World Bank Group Core Competencies
The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.
We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.
Learn more about working at theย World Bankย andย IFC, including our values and inspiring stories.