Senior Analyst - Grants Management Unit

About the position  

The grants management unit (GMU) senior analyst will guarantee efficient management of the assigned portfolio of grants (40-60 approx.), effectively ensuring compliance with donor requirements, excellent donor stewardship, and timely and high-quality information management. the (GMU) senior analyst, will also deliver consistent and timely support to overseeing sub-grants awarded under her/his portfolio of grants, ensuring assessment of partners' capacity and compliance of sub-granting contracts with prime donor requirement. The GMU Senior analyst will participate in working groups with the Global Team to support the development and improvement of GMU procedures. 

Requirements

Key Responsibilities 

Grants Management and Administration: 

• Provide support to the management and monitoring of projects portfolio assigned and ensure that the compliance with the contracts signed donors & partners are accomplished within the deadlines. 
  

•  Creates effective timeframes to support provision of GMU services consistent with the Alliance needs and facilitate the process for donor contracts compliance.  
  

  • Facilitate the negotiation of contracts with donors for their subsequent execution taking into account the policies and procedures established by the organization. 
    

  • Create new records in the Alliance grants and sub-grants system and communicate grant opening to internal stakeholders so they are duly informed of compliance requirements and passport information of the grant. 
    

  • Maintain an overview of reporting requirements (deadlines, templates, etc.) and communicate it regularly to relevant internal stakeholders. 
    

  • Ensure comprehensive information management and filing system, ensuring donor contractual documents, reports, and key correspondences are consistently and frequently filed in the Alliance system and other databases. 
    

  • Liaise with donors on all grant-related issues, including submission of donor reports and requests for project variations. 
    

    • Work closely with the resource mobilization unit, finance, legal, research teams and other areas of the organization to ensure that contracts are executed on time 
      

    • Support scientists in the overall management and monitoring of grants, sharing information about compliance requirements and reviewing adherence to them 
      

       
      

      Sub-grants administration: 
      

      📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

      ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

       
      

      • Coordinate capacity assessment and due diligence review of prospective partners 
        

      • Draft of Sub-grant agreements connected to the assigned project portfolio to ensure compliance with prime donor's requirements and in accordance with existing Alliance templates. 
        

      • Ensure Partners' awareness of reporting requirements, research ethics and contractual compliance. 
        

      • Track and collect cleared reports to be filed in the appropriate digital repositories. 
        

      • Provide ongoing support to internal stakeholders and partners throughout the Sub-grant lifecycle on administrative and compliance issues including contract modifications. 
        

         
        

        Others  
        

         
        

        • Development, maintenance, and updates to the Grant Management Unit manuals, tools, templates, policies, Standard Operating Procedures, and guidance documents. 
          

        • Proactively propose strategies or procedural changes required for the Alliance to stay compliant with changing donor regulations or requirements. 
          

          • Participate in project review meetings and provide input from Grant Management Unit. 
            

          • Writing skills to produce clear and concise reports. 
            

             
            

            
            
            

            Benefits

            Qualifications and requirements: