Resource Management Branch Associate

Description

Position Title: Resource Management Branch Associate

Reports to: Associate Director, Impact & Planning

Location: Boston, MA hybrid role; in Boston office 2 days per week

Position Type: Full-Time

Please note that we do not sponsor U.S. work authorization for this role. Candidates must be able to legally work in the U.S. without visa sponsorship.

Position Overview

The Resource Management Branch Associate is an integral member of Partners In Health’s (PIH) Resource Management Branch, which is focused on the iteration, adaptation, and creation of systems and processes that improve the planning, coordination, and use of PIH’s resources. The position will sit on the Impact & Planning team and provide administrative, systems, and project support to three departments as well as direct support to the Principal, Chief Finance and Systems Officer.

The Associate’s primary responsibilities are administrative, and require great diplomacy, resourcefulness and flexibility as this individual will be working closely with a diverse range of people within and outside of the organization. These responsibilities include managing and optimizing communication between various departments, calendar management, strategic support, and coordination across various projects and priorities. The Associate proactively identifies and implements improvements to administrative systems and processes that support the branch’s efficiency and effectiveness. This position offers great exposure to the inner workings and strategies of several key departments of a fast-paced non-profit within the global health sector.

Responsibilities

Administrative Support to the Principal, Chief Finance and Systems Officer, and Department Heads (60%)

• Schedule meetings, assemble and communicate agendas, and record and circulate clear notes and action steps.
• Arrange travel logistics for site visits, cross-site training and workshops, and conferences including creating itineraries and hosting visitors in the Boston office when needed.
• In collaboration with the hiring manager and HR, provide recruitment and onboarding support including resume reviews, interview planning and coordination, scheduling, and development and maintenance of branch-wide materials.
• Manage certain finance matters including invoices, reimbursements, receipts and corporate credit card statements.
• Create, update, and maintain shared internal resources such as presentations and SharePoint sites.
  

  Communication and Project Management Support (40%)

  • Create and manage internal communication systems across the Resource Management Branch.
  • Provide project management support in the planning, monitoring, and tracking of cross-Branch priorities and strategic initiatives. Support knowledge management processes and improvement efforts across different functions.
  • Courteously and appropriately represent Partners In Health and the U.S. Coordination Site when interfacing both internally and externally.

    Requirements and Qualifications

    • Bachelor’s degree in public health, international development, or related field or 2 years work experience.
    • At least 3 years of relevant experience, including providing administrative support in a fast-paced environment.
    • Advanced organizational skills and attention to detail.
    • Ability to work independently, take initiative and work effectively within a team.
    • Must be a quick learner, able to manage multiple priorities and easily adapt to changing circumstances.
    • Strong interpersonal and communication skills, verbal and written.
    • Proficiency in Microsoft (MS) Office (Excel, PowerPoint, Word) and working knowledge of MS SharePoint.
    • Readily learns new software systems and technology.
    • Interest in social justice and global health strongly desirable