Overview
We are currently recruiting Regional Program Manager Africa and Asia to join our Regional Africa and Asia team.
This is a Remote position to be based in Africa and Asia countries.
At Relief International, we are committed to building a representative, inclusive and authentic workplace. We strongly encourage applications from candidates from minoritized backgrounds those who bring lived experience of the contexts in which we work.
We are proud to be a global recruiter, hiring people from around the world. We offer competitive salaries and benefit packages for all staff, that are applied fairly and transparently. This means we are unable to advertise the salary as it is dependent on the local job market of the staff member, we will inform shortlisted candidates of the salary range as part of the selection process.
Note you must have the right to work in your home-based location and that national terms and conditions will apply.
This role is classified as requiring advanced pre-employment checks.
About Relief International
Relief International is an international non-profit organization that partners with communities impacted by conflict, climate change and disaster to save lives, build greater resilience and promote long-term health and wellbeing. We work in 16 countries across Africa, Asia, and the Middle East, providing Health and Nutrition, WASH (Water, Sanitation, and Hygiene), Education and Livelihoods programming that creates the foundation for community resilience.
About the Opportunity
The RPM will execute the following common set of duties and practices related to portfolio management, contributing excellent writing, analysis and communication skills and exhibiting initiative, flexibility, creative thinking and problem-solving skills:
Your Responsibilities
This role includes the following responsibilities:
Program Management Support
- Provide comprehensive in-person and remote guidance and support with the implementation of sound project cycle management in accordance with RI’s Program Management Framework (PMF)
- Support timely project mobilization for all new projects in the region, as well as close out for existing projects, involving relevant country program, regional and GSO departments and ensuring follow-up and appropriate documentation is in place
- Participate in project review meetings with Program Managers for on-going projects and provide regular project progress updates to the Regional Programs Team
- Support and ensure that the program teams regularly update, share and follow project management tools, such as detailed implementation plans, spending projections, procurement plans, M&E plan as set out in RI’s Mobilization Tool
- Ensure timely reporting of Programs KPI to GSO and take a lead in the roll-out of KPI feedback processes and improvement plans
- Work with the Global MEAL team to support MEAL activities and ensure they are carried out regularly, including data collection & analysis, monitoring of project progress against established workplans, monitoring of established indicators and utilization of results to inform program adaptation
- Travel to country offices to provide support, monitoring, capacity building as per program needs, including gap filling of key program positions and/or surge capacity as needed
- Provide program coverage for country offices during peak times or Program Director gaps
- Actively support the constant improvement of program quality and management efficiency through contributions to country, regional and global initiatives, such as SOP/tool/template development/refinement
- Lead the induction and onboarding for newly recruited Program Managers and country grant focal points on the required tools and processes set out in RI’s Program Management Framework
- Provide programs input for the monthly Global Portfolio updates to RI’s Leadership Team
Grants Reporting and Management Support
- Take a lead role in monthly Portfolio/BVA review meetings with country teams, ensuring documentation of program implementation status, challenges, achievement and risks and follow-up on action items in a timely fashion, flagging risks and issues for under or overspending of budgets, under-achievements and other implementation challenges. Liaise with country teams on issues that need support from GSO or RSO units (HR, Ops, Security, AMU, Finance, etc.)
- Provide support for grant mobilization and close out, engage country teams in delivering mandatory mobilization and close out tools, and flagging relevant reporting information to country teams
- Work with the Regional Reporting Officer, and Program Director to ensure quality and timeliness of all donor reports.
- Ensure high quality content and compliance with guidelines and requirement for donor reports. Review reports and supporting documentation and annexes for accuracy and compliance with donor regulations as required.
- Provide final copy editing and/or support in writing assigned sections of reports, upon request. When needed, deploy to country programs to assist in writing reports.
- Collaborate with the Regional Program Officer (RPO) to maintain and update the Regional Awards Matrix, which includes awards, and reporting trackers, as well as donor contact information.
- Ensure that online SmartSheet grant reporting tracker is regularly updated in coordination with the Country Office Grants Focal Persons.
- Support overall coordination of grant modifications by taking a leading role in coordinating amendment of projects between country offices and RSO facilitating reviews/input from regional and global departments as needed.
- Write, review, and edit proposal narratives, budgets, and other project amendment documents in close collaboration with country offices and the Regional Management Team.
- Provide other grant management and compliance tasks as needed
Communications and Representation Support
- In collaboration with the Regional Program Director, serve as a focal point with selected donors (i.e. USAID, BHA, GAC, ECHO), coordinating with appropriate RI colleagues to ensure accurate and timely communication. Lead and coordinate on program related meetings and calls with donors, providing program updates and facilitating information sharing between country program teams and donors
- Attend and participate in external meetings, workshops, conferences etc. and brief the Asia/Africa team as needed
- Coordinate and participate in regular management meetings with field, RSO and GSO colleagues, including the documentation and sharing of the minutes and action items, encourage overall program cohesion through coordination and information sharing with and between program teams, RSO and GSO
- Work with the RPO to produce regular programmatic updates/briefing materials/capacity statements/country profiles for business development purposes
- Work closely with the Communications Team to gather content and stories for use on RI connect and for donor engagements and updates. , social media and other channels. Work with the Regional Communication Coordinator to produce updates and content from Asia/Africa country offices for the RI Intranet
Safeguarding
- Uphold and promote RI’s commitment to ensuring the safeguarding and safety of the vulnerable communities we serve.