Background
The Global Policy Network (GPN) and Regional Programme at Bangkok Regional Hub (BRH) support UNDPโs strategic objectives to create a world where people and the planet thrive together. They help Country Offices (COs) in Asia and the Pacific act with ambition and scale to address urgent development challenges and global climate concerns. Project staff assist the Regional Bureau for Asia and the Pacific (RBAP) in formulating and implementing regional projects that not only tackle immediate issues but also drive future-smart, systemic changes in resilience and capacity building across the region. ย
The Regional Programme Management and Support Unit (R-PMSU), led by the Regional Programme Management Specialist, provides implementation, administrative, and coordination support to regional projects and initiatives. Under the direct supervision of the Programme Analyst (Implementation) inย
R-PMSU, the Project Management Associate works in close collaboration with the respective Implementing Partners and relevant Project Managers.
The Project Management Associate supports the effective delivery of regional projects, including vertical fund projects, by overseeing data management, project implementation, and ensuring compliance with UNDP and GEF rules and regulations across planning, execution, and reporting.
On behalf of Implementing Partners, s/he ensures that projects align with UNDP/GEF-specific requirements, POPP/Financial Regulations and Rules, and the Internal Control Framework. They work within R-PMSU at BRH, providing administrative and implementation support on all aspects of the assigned projects.ย ย
Duties and Responsibilities
Under the direct supervision of the Programme Analyst (Implementation) in R-PMSU, the Project Management Associate works in close collaboration with the respective Implementing Partners and relevant Project Managers to support effective implementation.
Ensure effective administration and implementation of GEF regional projects on behalf of the Implementing Partners (IPs), focusing on the strategy and projects outcomes.
Support the IP Project Managers in developing strategies to facilitate results-based implementation of the project activities, in accordance with the action plans and within established budgets. Provide data required for reporting performance indicators/success criteria, targets and milestones, and ensuring updates in the Enterprise Resource Planning (ERP) system/Quantum and project management platforms. Analyse, identify and develop solution son operational and financial problems that arise from project implementation. Support preparation and necessary administrative procedures (i.e. meeting minutes) of board meetings.Provide necessary financial and operational support of the GEF regional projects on behalf of the Ips.
Complete and provide supporting documents in relation to cash advance i.e. FACE form, PDA/PDR, in line with UNDP financial rules and regulations. Support the IP Project Managers and UNDP on tracking of co-financing allocation by the governments, through communicating with the necessary stakeholders and reflecting on annual Project Identification Reports. Populate ERP/Quantum project management module with up-to-date information, as well as upload all necessary documents to the system; Monitor projects in Quantum and determine unutilized funds and donor balances. Prepare budget revisions, multi-year workplans and enter the data in Quantum. Track expenditure, prepare/generate periodically financial expenditure reports (e.g. IPSAS reports, Combined Delivery Reports) and upload signed reports in relevant platforms. Exercise any other required functions to perform project and operations related responsibilities based on the demand.Facilitate knowledge building and knowledge sharing.
Compile lessons learned and best practices for relevant knowledge sharing. Organize and deliver knowledge sharing sessions on relevant topics for IPs/Responsible Parties (RPs), including other Project Assistants/Associates as appropriate. Contribute effectively to knowledge networks, communities of practice, and digital knowledge platforms.ยCompetencies
Core competencies:
Achieve Results: Level 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline Think Innovatively: Level 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvementsย Learn Continuously: Level 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback Adapt with Agility: Level 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexibleย Act with Determination: Level 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident Engage and Partner: Level 1: Demonstrates compassion/understanding towards others, forms positive relationships Enable Diversity and Inclusion: Level 1: Appreciate/respect differences, aware of unconscious bias, confront discriminationยPeople Management competencies:ย
UNDP People Management Competencies can be found in the dedicated site.Cross-Functional & Technical competencies:
Business Managementย ย ย ย
internally and externally, through media, social media and other appropriate channels Customer Satisfaction/Client Management. Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients' immediate requests. Ability to anticipate client's upcoming needs and concerns.ย Project Management. Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals Risk Management. Identify and organize action around mitigating and proactively managing risks Results-based Management. Ability to manage programmes and projects with a focus on improved performance and demonstrable results.
Business Developmentย ย ย ย
Knowledge Generation. Ability to research information and to turn itinto useful knowledge, relevant for context, or responsive to a stated need. Ability to apply existing concepts to new situations, and to develop new concepts to generate workable solutions and new approaches. Knowledge of relevant concepts, conceptual models, and theories that can be useful in addressing new situations.Financeย ย ย ย
Budget Management. Ability to support budgetary aspects of work planning process, drawing and management of team budgets.ย
Required Skills and Experience
Education:
Thai national with secondary education is required. A universityโs degree in Business, Public Administration, Law, Economics, Finance, Accounting, Political Science, International development, International Relations and Social Sciences or any related fields to the scope of the assignment would be desirableExperience:
Minimum 7 years (with secondary education), or 4 years (with Bachelorโs degree), experience in national/international programme management, administration and financial management or closely related field is required. Experience in the usage of computers and office software packages (MS Word, Excel, etc.), database packages, and web-based management system such as ERP is required. Proven experiences in project management particularly in the areas related to project budgeting and resource management. Experience in implementation support to GEF-funded projects is desirable. Knowledge of UNDPโs policies, procedures and practice including familiarity of ERP e.g. Quantum would be a distinct advantage;ย Experience working with international organizations would be desirable.Required languages:
Proficiency in Thai and English with advanced command of speaking and writing.Equal opportunity
As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.ย
UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.
Sexual harassment, exploitation, and abuse of authority
UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.ย
Right to select multiple candidates
UNDP reserves the right to select one or more candidates from this vacancy announcement.ย We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
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