Project Assistant – Relocation & Integration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
  Context

Under the overall supervision of the Head of Program and the direct supervision of the National Project Officer, the successful candidate will be responsible for supporting countrywide institutional coordination, particularly in the context of the Venezuelan migrant relocation strategy programme implemented by the Operation Welcome responding to influx of Venezuelan migrants and refugees in Brazil. In addition, the candidate will also design, support and monitor activities implemented by IOM and Operation Welcome partners, in relation to the social and economic integration of assisted Venezuelan migrants and refugees at destination locations.

1. Assist in the implementation and monitoring of project activities. 
2. Retrieve, compile, summarize, analyze, and present information/data on specific project topics. 
3. Monitor budget; verify availability of funds; obtain necessary approval and update budget related information. 
4. Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc. 
5. Draft status reports, identifying shortfalls in delivery, bring them to the attention of the supervisor and suggest remedial actions. 
6. Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, presentation, and other forms of documentation. 
7. Respond to complex information requests and inquiries; set up and maintain files/records; organize meetings, workshops and training sessions.
8. Participate in meetings and conferences; assist in coordinating implementation activities with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project. 
9. Assist in monitoring work of implementing partners and report non-compliance to the supervisor. 
10. Provides guidance/training to new/junior staff.
11. Perform other related duties as assigned Education
    • Master’s degree in economics, Social Sciences, Public Administration, Business Management, International Relations, Law or a related field from an accredited academic institution with five years of relevant professional experience; or
    • University degree in the above fields with five years of relevant professional experience. Accredited Universities are those listed in the UNESCO World Higher Education Database.   Experience
      • Experience in liaising with Brazilian Government agencies, national/international institutions, United Nations Agencies and nongovernmental organizations.
      • Demonstrated supervisory experience and skills is mandatory.
      • Experience in project management, including managing social and economic integration, livelihoods, microfinance or other integration projects with a government or UN agency, or a regional or international organization.
      • Proven ability to establish and maintain strong working relations with relevant Government counterparts, international organizations and private sector entities.
      • Excellent written and verbal communication and negotiation skills. 
      • Good knowledge of project management, monitoring and evaluation principles and practices.
      • Familiarity with budget/financial administration; proven resource management skills. Skills
        • Works effectively with local authorities, stakeholders, and beneficiaries.
        • Excellent organization skills; analytical and creative thinking.
        • Excellent interpersonal and communication skills.
        • Excellent team management and coordination competency.
        • Proven ability to work with limited supervision.   Languages   IOM’s official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.   For this position, fluency in Portuguese and Spanish is required (oral and written).

          Working knowledge in English is a distinct advantage

            Required Competencies   IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.   Values - all IOM staff members must abide by and demonstrate these three values:
        • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
      • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
    • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
12. Courage: Demonstrates willingness to take a stand on issues of importance.