Project Assistant - Logistics

Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.
  Context  

The International Organization for Migration (IOM) in Brazil is implementing various projects addressing the protection, assistance, and integration needs of migrants, refugees and other vulnerable populations in Brazil. IOM recognizes the importance of accurate and timely information to foster adequate programming and ensure accountability to affected population, donors and governments. Under the direct supervision of the Relocation Coordinator and Logistics Team Leader the approved candidate will contribute to IOM operations in the northern region, directly monitoring the activities of the Logistics Team, performing activities related to project development, assistance, monitoring, reporting and guidance to migrants.

1. Support the Logistic Team Leader on monitoring and guiding the Logistic team in delivering its demands.
2. Work together with the Logistics Team from the Relocation Coordination Center (Centro de Coordenação de Interiorização - CCI).
3. Prepare the monthly travel planning for Operation Welcome (Operação Acolhida).
4. Monitor and guide logistical activities carried out by Operation Welcome (Operação Acolhida).
5. Support the partners of Operação Acolhida, working at the CCI, in providing assistance and guidance to the migrant population and access to public services, as well as providing direct assistance when necessary.
6. Develop procedures for Escort activities during Operation Welcome (Operação Acolhida) travels.
7. Develop the schedule and activities of IOM Escorts.
8. Disseminate information on work plans, activities table and changes to travels of Operation Welcome (Operação Acolhida).
9. Prepare monthly performance reports and support the Logistics Team Leader on presenting them to the Relocation Coordinator.
10. Complete on a weekly basis the activities report of Logisitic Teams at the covered areas.
11. Perform such other duties, as may be assigned. Education
    • High School diploma with 03 years of relevant professional experience, or
    • Bachelor’s degree in administration, Logistic, Management or related fields from an accredited academic institution with 02 year of relevant professional experience Accredited Universities are those listed in the UNESCO World Higher Education Database.   Experience
      • Experience in liaising with Brazilian Government agencies, national/international institutions,
      • United Nations Agencies and non‐governmental organizations.
      • Experience in working with migrants, refugees, internally displaced persons, and other vulnerable groups; and,
      • Prior work experience with international humanitarian organizations, non‐government or government institutions/organization in a multi‐cultural setting is an advantage.
      • Works effectively with local authorities, stakeholders, and beneficiaries.
      • Excellent organization skills; analytical and creative thinking.
      • Strong interpersonal and communication skills.
      • Experienced user of MS Office.  Skills
        • Works effectively with local authorities, stakeholders, and beneficiaries.
        • Excellent organization skills; analytical and creative thinking.
        • Excellent interpersonal and communication skills.
        • Excellent team management and coordination competency. Languages   IOM’s official languages are English, French and Spanish.   For this position, fluency in Portuguese and Spanish is required (oral and written) and working knowledge in English is a distinct advantage.   Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.   Required Competencies   IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.   Values - all IOM staff members must abide by and demonstrate these three values:
        • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
      • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
    • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
12. Courage: Demonstrates willingness to take a stand on issues of importance.