We are seeking a Project Administrator for a 2-year-regular position (renewable) to work within the Europe Regional Office unit at the International Vaccine Institute in Seoul, Korea. (Duty station : Stockholm, Sweden)
Job Description
This job is responsible for providing administrative and logistics support to Project Team to ensure efficient project implementation.
Key Roles & Responsibilities
1. Grant administration
Provide budget justification for grant proposal, while preparing financial reports in compliance with policies and guidelines Provide support in preparing legal documentation (eg, MOU, service agreement, contract etc) utilizing standard templates. Support internal approval of legal documentation Provide support in managing sub-awards, sub-grants, collaboration and other vendors Communicate with Finance for grant initiation and closing Coordinate any IRB approvals required for projects, if required.2. Project/budget administration
Maintain approved and updated project budgets to facilitate ongoing financial analysis Prepare financial reports in accordance with IVI and/or sponsor templates and guidelines Support preparation of budget and expenditure projections Provide support in planning, monitoring and validating resource (FTE & external) utilization Monitor and validate individual project cost expenditures, analyze financial status, and advise project team members on funding execution3. Logistics and administration
Provide logistics support in procurement for the project and functions Provide logistic/administrative support in arranging meetings, including taking meeting minutes, conferences, workshops etc. Coordinate and support disbursement of project funds Manage project archiving system