Programme Management Officer, Administration

Org. Setting and ReportingThis position is located in the Office of Financial Risk Management Service (FRMS, Finance Division (FD), Office of Programme Planning, Finances and Budget (OPPFB), Department of Management Strategy, Policy and Compliance (DMSPC). The Programme Management Officer reports directly to a Senior Finance and Budget Officer. Financial Risk Management Service (FRMS) is part of the Department of Management, Strategy, Policy and Compliance, Office of Programme Planning, Finance and Budget (OPPFB). The goal of FRMS is to manage cash, investments, foreign exchange and related financial assets, deal with financial intermediaries for the Organization, administer health and life insurance as efficiently as possible and to provide the financial flexibility needed to achieve the Organization's objectives in a manner consistent with the strategic plan. ResponsibilitiesWithin delegated authority, the Programme Management Officer will be responsible for the following duties: • Develops, implements and evaluates projects related to cost recovery working methods and data collection; monitors and analyzes programme/project development and implementation; reviews relevant documents and reports; identifies problems and issues to be addressed and initiates corrective actions; liaises with relevant parties; ensures follow-up actions. • Performs consulting assignments, in collaboration with the client, by planning facilitating workshops, through other interactive sessions and assisting in developing the action plan the client will use to manage the change. • Researches, analyzes and presents information gathered from diverse sources. Creates reports and perform data analysis on cost recovery master data and the Umoja services delivery catalogue; proposes improvements to existing systems and standard reports. • Coordinates policy development, including the review and analysis of issues and trends, preparation of evaluations or other research activities and studies. • Organizes and prepares written outputs, e.g. draft background papers, analysis, sections of reports and studies, inputs to publications, etc. • Provides substantive backstopping to consultative and other meetings, conferences related to risk management and cost recovery. • Initiates and coordinates outreach activities; conducts training workshops, seminars, etc.; makes presentations on assigned topics/activities. • Coordinates activities related to funding (programme/project preparation and submissions, progress reports, etc.) and prepares related documents/reports (pledging, work programme, programme budget, etc.). • Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting. • Performs other duties as required. CompetenciesProfessionalism: Knowledge and understanding of programme and project management theories, concepts and methodologies with emphasis on cost recovery frameworks and data analytics. Understanding of financial data collection and analysis techniques, research methodologies. Knowledge of master data management concepts in ERP systems and service delivery frameworks. Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to conduct data collection using various methods. Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Able to analyze and interpret data in support of decision-making and convey resulting information to management. Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently. Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client. EducationAdvanced university degree (Master’s degree or equivalent) in business administration, management, economics or a related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is an advantage. Job - Specific QualificationNot available. Work ExperienceA minimum of seven years of progressively responsible experience in project or programme management, administration or related area is required. Experience with cost recovery in an international organization is required. Experience with master data management in an ERP system is desirable. 2 years or more of experience in data analytics or related area is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this job opening, English is required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).