Programme Management Assistant

Org. Setting and ReportingThe United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. At the 1992 Earth Summit in Rio de Janeiro, world leaders agreed on a comprehensive strategy for sustainable development. A key agreement opened for signature at Rio was the Convention on Biological Diversity. The Convention has three objectives: the conservation of biological diversity, the sustainable use of its components and the fair and equitable sharing of the benefits arising out of the utilization of genetic resources. The Secretariat of the Convention on Biological Diversity (SCBD) is located in Montreal, Canada and is administered by UNEP. This post is in the Secretariat of the CBD, within the Office of the Executive Secretary (OES). Under the overall supervision of the Executive Secretary and the direct supervision of the Head of the Communication and Awareness Unit, the incumbent will be responsible for the following duties: Responsibilities• Coordinates and implements day-to-day content development, scheduling, and multi-platform dissemination across official social media channels including Facebook, Instagram, LinkedIn, X, Bluesky, and YouTube, ensuring strategic alignment with the objectives of the Convention and its Protocols. • Plans and supports the execution of thematic digital campaigns and public outreach events, such as the International Day for Biological Diversity and other UN-recognized observances, in collaboration with internal teams and external stakeholders. • Drafts, reviews, and edits content derived from high-level speeches and official statements by the Executive Secretary, adapts this material for digital channels, ensuring coherence with messaging standards and audience-specific formats. • Monitors emerging digital trends, tools, and analytics to develop data-informed content strategies; provides actionable recommendations to enhance visibility, reach, and engagement across digital platforms. • Serves as focal point for social media and digital content matters, coordinating with thematic leads and external partners, provides strategic input, prepares trend analyses, and advises on platform and content optimization. • Coordinates and maintains content updates for the Convention’s website, working closely with technical teams to ensure timely publication of accurate, accessible, and visually engaging information; supports website content planning as part of a broader digital strategy. • Provides administrative and logistical support to the unit, including preparing official correspondence, managing participant registration for events, maintaining mailing lists, and processing forms and documentation in accordance with established procedures. • Undertakes other duties as assigned, including internal reporting, knowledge-sharing contributions, and support to crosscutting communication and outreach initiatives. • Manages the publication of multimedia and written content by uploading videos to the organization's YouTube channel and publishing approved communications to the news and updates section of the CBD website via the Secretariat’s Content Management System. • Including but not limited to, providing administrative support to the unit by drafting letters, registering participants to attend our meetings, filling out administrative forms. • Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. • Assists with visualizations and updating information material such as web pages or brochures. • Perform other duties as required. CompetenciesProfessionalism: Proven analytical capacity and in-depth knowledge of the various complex dimensions of the environment and sustainable development; good research skills and ability to coordinate the production of reports and papers on technical issues and to review and edit documents. The ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Commits to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. EducationHigh school diploma or equivalent is required. Job - Specific QualificationTraining in Microsoft Office applications such as Word, Excel or PowerPoint is required. Supplementary training in relevant areas such as communication, public relations or related fields is desirable. Work ExperienceA minimum of seven (7) years of progressively responsible experience in the field of social media management, digital marketing or a related field is required. The minimum years of experience is reduced to five years for candidates who possess a first level university degree. Experience with communication, marketing or public relations agencies is desirable. Experience in environmental communication and advocacy is desirable. Work experience in supporting activities in the field of biodiversity is desirable. One year or more experience in data analytics or related areas is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this job opening, English is required. French is desirable. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).