Programme Management Analyst (Fund Management)

Background Information - Job-specific

Background Information – UNOPS

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations. With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it. A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale.

UNOPS South East Asia Multi-Country Office

The South East Asia and Pacific Multi Country Office (EAPMCO) supports, develops and oversees the UNOPS portfolio of projects in South East Asia and the Pacific. EAPMCO was established in January 2023 following the merger of the Thailand Multi-Country Office, which covered 20 countries across North East Asia, South East Asia and the Pacific, and the Cambodia Multi-Country Office, which covered 4 countries South East Asia - 3 countries in the Mekong Sub-region (Cambodia, Lao PDR and Vietnam) and the Philippines. EAPMCO currently covers 24 countries across North East Asia, South East Asia and the Pacific. With its head office in Bangkok, the Multi-Country Office comprises nine business units: EAPMCO Thailand, EAPMCO Indonesia, EAPMCO Pacific Operations Cluster, EAPMCO Papua New Guinea, EAPMCO China, EAPMCO Mekong, and EAPMCO Philippines.

In 2024, the UNOPS EAPMCO implemented projects worth more than USD 80 million, in the areas of Energy Transition, Digital Transformations, Sustainable Environmental Management, Climate Change, Waste Management, Rule of Law and Access to Justice, Water, Sanitation and Hygiene (WASH), Post Conflict Reintegration, Emergency Relief, Post COVID19 Economic Transformations, and Health, through HR, procurement, construction, contract management, fund and program management services.

The Multi Country Office head office in Bangkok provides strategic direction, operational support, delivery oversight and assurance of the excellence of business processes and quality standards across all of the entire Multi Country Office locations. It is also responsible for developing, delivering and managing the portfolio of engagements in the country of the MCO location itself.

Background Information – Job Specific

The Southeast Asia Energy Transition Partnership (ETP) brings together governments and philanthropies to work with partner countries in the region. We support the transition towards modern energy systems that can simultaneously ensure economic growth, energy security, and environmental sustainability. Enabling the transition toward greener energy systems will greatly contribute to the achievement of the UN’s Sustainable Development Goals (SDGs) and the Paris Climate Agreement objectives.

ETP focuses on Indonesia, the Philippines and Vietnam, which are the countries in the region with the highest energy demand, a substantial pipeline for fossil fuel-based projects, and a significant and cost-effective potential for renewable energy and energy efficiency. ETP provides high-level technical advisory support, holistic support to Governments on financing and technical needs, capacity and skill development, and facilitation of dialogues in all related areas.

Programme Management Analyst’s Role

The Project Management Analyst works under the supervision of the Senior Fund Manager, in the Fund Management (FM) team; and will contribute to ETP M&E work focusing on the monitoring component, funder and partner engagement activities, and the cross-cutting functions between the FM and Programme Management (PM) teams.

Programme Results Monitoring and Reporting

Partnership Engagement Support

Cross-cutting FM-PM Coordination and Support

1. Programme Results Monitoring and Reporting

Support tasks related to the Theory of Change (ToC) and Result Based Monitoring Framework (RBMF) update, as assigned and in coordination with the Programme Management Senior Officer and M&E Specialist consultant;

Create RBMF tracking spreadsheets for new projects, based on the RBMF template, and ensure periodic updates based on project’s scope amendment;

Provide instructions to implementing partners and relevant stakeholders on ETP’s RBMF reporting process and requirements;

Facilitate the biannual RBMF data collection, verification and analysis, in coordination with the implementing partners, consultants, and PM team;

Coordinate with PM team to compile programme and projects’ outcome- and output-level results, and contribute to ETP reporting and knowledge management activities;

Support the evaluation and/or audit missions commissioned by the funders or UNOPS, and undertake other duties as assigned.

2. Partnership Engagement Support

Support the drafting of templates and facilitate legal review for formalizing contribution agreements and subsequent amendments with existing or new funders;

Coordinate the requests intake, prepare draft templates, and facilitate legal review for formalizing MOUs, Partnership Agreements, NDAs, letters, etc. with governments, development partners, and other types of partners;

Coordinate the UNOPS due diligence process on new funder or partner, or the due diligence of UNOPS required by the funder or partner;

Support the engagement submission to and review by UNOPS HQ, where relevant;

Coordinate the preparation and roll-out of competitive processes to engage with different types of partners, such as the Call for Expression of Interest, Request for Partnership Proposals, etc.;

Ensure all legal documents and relevant correspondences are complete, securely stored and kept up-to-date.

3. Cross-cutting FM-PM Coordination and Support

Assist the Senior Fund Manager in ensuring compliance with ETP’s operational reporting obligations internally and externally;

Provide FM support to programme delivery, as assigned by the supervisor, including project TOR review, tender coordination, grant and contract monitoring;

Support the Finance Senior Officer in tracking ETP’s programme budget, spending rate, cashflow, etc., to ensure ETP’s effective performance and achievement of annual targets;

Stay abreast of ETP Operations Manual and FM guidelines to disseminate information and ensure compliance by all staff;

Ensure effective coordination internally with the relevant UNOPS offices and units such as MCO, PMO, SSU, Finance, HQ, and compliance with UNOPS rules, regulations, policies and strategies;

Maintain and organize accurate records of programme/project files, templates, tracking tools, and other documents on the ETP shared drive.

Bachelor's degree in International Development Studies, Public Administration, Climate Change, Energy, or related field is required..

Advanced university degree (Master's or equivalent) would be an asset and may substitute some of the required years of experience.
Experience:

Minimum two (2) years relevant professional experience in programme/project data monitoring and reporting is required.

Prior experience in supporting legal agreements such as funding agreements, MOUs, or partnership agreements is desirable.

Prior experience in supporting programme or project implementation is desirable.

Experience working in Southeast Asia is desirable.

Knowledge of the energy sector and/or other relevant sectors in the context of climate change is an asset.

Proficiency in computer and office software packages (G-Suite) is required.
Language:

Please note that UNOPS does not accept unsolicited resumes.

Applications received after the closing date will not be considered.

Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.

UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.

We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.

For retainer contracts, you must complete a few mandatory courses ( they take around 4 hours to complete) in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here.

All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.

It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.