Mission and objectivesUNDP Papua New Guinea concentrates its efforts on building the country’s capacity to promote inclusive, pro-poor growth, effective governance and sustainable and resilient development. Leveraging its technical, coordination and administrative strengths, UNDP Country Office continues to provide integrated policy advice, evidence-based solutions, quality assurance and management services supporting the national and sub-national implementation of a growing portfolio of activities.
ContextUNDP Papua New Guinea concentrates its efforts on building the country’s capacity to promote inclusive, pro-poor growth, effective governance and sustainable and resilient development. Leveraging its technical, coordination and administrative strengths, UNDP Country Office continues to provide integrated policy advice, evidence-based solutions, quality assurance and management services supporting the national and sub-national implementation of a growing portfolio of activities. Programme Finance provides cost effective and timely partnering services to the UNDP Country Office (CO) to maintain the sound financial management of and responsible resource allocation for its development programme and projects. Programme Finance provides support to development project teams to ensure appropriate and adequate budgeting for projects, monitoring of budgets to identify gaps against allocations, and financial reporting to CO management to promote transparency and informed decision making. The Finance team supports the Country Office (CO) in the promotion of its sustainable development agenda by continuously enhancing CO financial performance, delivering sound management of financial resources, and ensuring strong accountability through informed decision making, effective financial management processes, and transparent financial reporting that complies with international standards and regulatory guidelines. Under the overall guidance of the Operations Manager and the direct supervision of the Finance Analyst/Head of the Finance Unit, the Programme Finance Officer supports the execution of Programme Finance services ensuring effective and transparent utilization of Programme resources and integrity of financial services. The incumbent promotes a collaborative, client- oriented approach consistent with UNDP rules and regulations. He/she works in close collaboration with the Programme, Operations, and project teams in the Country Office (CO) and staff in GSSC to resolve complex programme and/or financial management-related issues. UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.
Task Descriptiona. Ensure administration and implementation of programme, operational and financial management strategies; and adapt processes and procedures. · Ensure full compliance with UNDP Programme and Operations Policies and Procedures (POPP) of financial activities and financial recording/reporting system. · Support CO Programme Finance business processes mapping and elaboration of the content of internal standard operating procedures in programme finance in consultation with office management. · Provide researched information for the audit of projects. Implement and follow-up on audit recommendations. · Implement financing and trust fund agreements. b. Provide support to CO programme management and ensure optimal cost recovery. · Develop and follow up on Programme Portfolio Pipeline and Project Tree in ERP. Enter data of new grants into ERP in the form of Annual Work Plans (AWPs) and monitor AWPs status. · Oversee ERP matching, implement effective internal controls, and ensure proper functioning of a client-oriented financial resource management system. Implement control mechanism for development projects by monitoring budget preparation and modifications and budgetary status versus ASL. Follow up with HQ on ASL for development projects. · Verify accuracy of Combined Delivery Reports and follow-up on their signing by National Counterparts. Regularly monitor the CO delivery. · Provide information and reports on the situation in CO programme, identify operational and financial problems, and propose solutions. · Prepare reports and provide advice to project staff on UNDP administrative and programme reporting, particularly on budgetary issues. Verify and reconcile various expenditures reports from the CO, HQ and Executing Agencies. Periodically monitor dashboards and exceptions; and identify remedial actions in coordination with the supervisor. · Prepare timely cost-recovery bills in ERP for the services provided, implement the revenue tracking system, and follow up on cost recovery. c. Provide support to implementation of the resource mobilization strategy. · Support elaboration of conditions of contributions within the CO resource mobilization efforts · Monitor financing contributions, prepare AR pending items, and maintain contributions/receivables documentation. · Provide advice to Programme and Project Staff on different donor reporting requirements; prepare donor reports and monitor financial reports to be submitted to donors. · Review financing agreements and obtain clearances from HQ if necessary. · Track and report on mobilized resources by performing the following tasks: o Enter agreement information into Contracts Module and attach copy of the signed agreement in ERP. o Submit information based on financing agreements to GSSU including amendments. d. Ensure facilitation of knowledge building and knowledge sharing and provide guidance to stakeholders on financial matters: · Provide guidance to the executing agencies on routine implementation of projects and tracking use of financial resources. · Organize and conduct training for the operations, programme, and projects staff on financial management and RBM. · Assist in providing regular training and technical guidance and/or advice on audit and compliance matters, including implementation of Internal Control Framework (ICF). · Synthesize lessons learned and best practices in programme and project finance. · Provide sound contributions to knowledge networks and communities of practice.
Competencies and valuesCore: Full list of UNDP Core Competencies can be found here Achieve Results LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline Think Innovatively LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements Learn Continuously LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback Adapt with Agility LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible Act with Determination LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident Engage and Partner LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships Enable Diversity and Inclusion LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination People Management (Insert below standard sentence if the position has direct reports.) UNDP People Management Competencies can be found in the dedicated site. Cross-Functional & Technical competencies (insert up to 7 competencies) Thematic Area Name Definition Business Management Customer Satisfaction/Client Management · Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients' immediate requests. Ability to anticipate client's upcoming needs and concerns Business Development Knowledge Facilitation · Ability to animate individuals and communities of contributors to participate and share, particularly externally Business Management Working with Evidence and Data · Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making Finance Accounting (General) · Knowledge of accounting concepts, principles, regulations, policies and ability to apply this to strategic and/or practical situations. Finance Budget Management · Ability to support budgetary aspects of work planning process, drawing and management of team budgets Finance Audit Risk Management · Ability to address audit issues raised in the course of an audit and propose solutions in order to ensure a true and fair audit opinion is achieved.
Living conditions and remarksPapua New Guinea (PNG) is one of the most beautiful countries in the world with more than 840 languages. 85% of the population of PNG live in rural areas and the geography is beautiful and challenging, made up of seas, islands and mountains. Port Moresby is the capital and largest city and is very cosmopolitan. The city has areas of both high and low security. It’s advisable for residents and visitors to take precautions, especially at night, and in certain neighbourhoods known for higher crime rates. Port Moresby is well connected by air to the rest of the country and other international routes. The climate in Port Moresby is tropical with 2 distinct seasons, wet season from December- March and dry season from May-October. The cost of living can be high especially housing and food. Medical facilities are available but may lack high tech resources that may be required. Banking is available with numerous mobile telecommunication networks and good internet connectivity. Port Moresby has good road network with minimal power shortages. You can check full entitlements at the duty station at https://app.unv.org/calculator. The complete UN Volunteer Conditions of Service is available at https://explore.unv.org/cos.”